Trustees, Annual Report For the period Frcm16lwtdatsl Sèciion A Roference and adtninisiration detai15 ChBrty r ASMDD IAI Sntsl Sc¢yJt Rewwed (tsrty nurrly8r Irf any) Chrty'o •th88 ' h Eststs. y1 Lar. L Ashton. Bristc4 Trut•• Nam• Offk• n Jc4M8 Trour Norns Dav¥J Rile S4n Adr)n 08b¢xa Jèan Ersk Andrthv Phi Andr T L•*d VCIt••r 10 12 13 15 1 LT7CANM)1 127 3r241
Section B siructure qo Ernance and nianagement Descripti of th8 C1w.$ . Try ccnsistca Rora crter. wFid) n bxn 16.g. trustdl. Poky. Owa1 Ruk. (knp i5 atrust under ts (• g. wtt4nt by. dtfjd by) Y¢xJ MAY to rKhJd• addan Tho Grcrtjp ts rnanJ6d by Ihe GrrJUP Trustee BoÈré. t merrknars of ar• ts'¢tsnty Tnmtoos. effv sfjrt GroLF whh ct•. A6 trt••% th•y 8r8 r06pcffjle for ccrtnF4yw With to Pdicw ¥rnl prIdUr athvtsd tr. al th• iTrIticn and trnw of Inmtws". bl trusts8' ccthiderakn ol nwj¢¢ rkS and 6£thv TruJtéoi liWJdng 2 Ex Officio Tntst•. #nd 6 Thrs Gw TnJ6w •XiBts ts rrAk• tho elwty m8r•Atd. nsks are a88•d orvj Wtod, buibjrvjs and ewIpft we %strkJng ¢y. and •v•ryt¢w 2 LT7(KOJI 127 Fetw 3T241
Section B structure. go'iernance and nianagement Ictrntinuedl Rls* and Internal Contr The Grw Trustee Board has th? maiu nsks to shNkl 8 Mai ir(r0 Th8 BoArd raÉ6 th• of sutrfCnpthI1 to th• Ir¢oTh to the actblo in a or tho Group 4 or of 8 sectrfi. In Iho t YW F4opl& W 6 to 14 wa8 8 r•kntkx in 3 LT7)1 [27 Fa xr241
Section C Qbjecrives and aclivitiÈS SUMM th objecis ofthB cl• set . enjoy thay 8r•thry fr•v• f . rr•k• by th"r Prcfflw. to th•w obl•cts GrrAy 2 Baaver Cdons. 2 Cth Pb. 2 Scart Tro Into fLther ScroJNJ. Al tho t4 ol mthrty 8UFfKt grtsh 01v)d¥A 8kll You rnay clthse to nEkKlo furtr . on Tho GrtyJp meets th8 Charty bongfit 4 LT7frm1 127 Fa 2D241
Section D Arhiovements and performance th? cPArity (kJrvvJ tt r. . ErAbled ts runr¥ThJ of sehr¥J hi 1vAlle as a wxces¥fvl S¢tion E .'iew Bnof otatwn•nt ¢Porty'8 c •W•ned by lh• CtyJp'$ LYVVYJ rw HQ yo1 aTh4 1 Quanbfy #rd éypkn'n O68¥JThat# DelaiLs o any funds ¢J*it 5 LT7fKKKJ1 127 Febnmry 2024)
IirKhJtSw any IwK•sryl. of a rw HQ to fvttjrtrywf I Inv•sknK Pdky •xl ObJWv•*: Th• ¢>wp 8 rt)1¥ od•. Tri• pdKy Js re¥w by thè TnMt•o or Seciion F Otlier OptioDal Infvrmation Plan$ for ftrtuie p8nods (details of any Thfy Group currenuy nnInG Ihe developmgnt of a new HQ Lwd for the te h•s bven •cquired Ful Syn8d on bew clth? ct4rty'$ tr15 F NO1$ Davwj Rdey P¢ti(l (ty s•ty. Ch•rl 6 LT7CUX)1127 Ffjb 3r24)
Treasurer’s Report & Statement of Accounts for 2024
year’s accounts following a sustained period of careful management and positive fundraising momentum, which we are continuing to build upon.
Summary
The group achieved an overall surplus of £7,694.77 in 2024. This includes a further £14,694.89 of spend on the new HQ project during the year. Importantly, our income directly attributed to the HQ; including grants, fundraising, and interest received, exceeded HQ-related expenditure, meaning we have not had to draw on general group reserves to fund this activity.
Operational income totalled just over £44,500, made up of:
-
£26,808.97 from subscriptions and camp/activity income,
-
£10,812.63 in grant funding towards the new HQ,
-
£2,075.39 from group donations and fundraising,
-
and £4,370.95 in interest from deposit accounts.
Expenditure remained aligned with expectations, with the most significant areas being national subscriptions (£7,192), programme delivery (£12,857), and the HQ project (£14,694).
We have continued to improve internal processes this year, with a prepaid expense card system now live across all sections, ensuring leaders are no longer out of pocket and that group operations run more smoothly. This is part of our wider shift towards digitising our financial management for greater transparency and efficiency.
We have also made progress with Gift Aid. I’m pleased to confirm we have missed no reclaim deadlines. Our next claim - covering eligible donations from 2021 onwards - will be submitted in the coming months and we have until December 2025 to complete this. A provisional Gift Aid accrual of £12,647.26 has been included in this year’s accounts, based on a conservative 60% recovery rate across the eligible period. We hope to improve on this as declarations are validated.
Our total cash reserves stood at £252,151.10 at year-end, with savings spread across a mixture of instant access and fixed-term deposit accounts. As deposits from the sale of the previous Scout Hut begin to mature, we plan to spread our risk across multiple new bank accounts, improving liquidity access and safeguarding our long-term position.
We remain in a very healthy position, with a total group asset value of £311,382.36 at yearend.
Fundraising & Grant Actvity
We are very grateful for the generous support of our community, which continues to strengthen our fundraising efforts:
-
Parish Council Grant : £9,812.63 towards the new HQ
-
Lloyds Bank Foundation : two generous £500 grants
-
Volksfest 2024 : £820 raised (£200 donation and £620 in event donations)
-
Christmas Fundraising : £338.59 raised through hotdog sales and Santa support
-
Bonsai Café Refreshments : £598.95 raised from volunteer-run stalls
It’s also worth noting that our 2025 Volksfest activity just passed has raised nearly £2,000, demonstrating real growth in our local and group engagement and income potential moving forward.
Finally, I’d like to sincerely thank Nick Gill for acting as Scrutineer again this year and for his continued oversight and support in reviewing the accounts.
Krystina Hartry Group Treasurer
June 2025
Long Ashton (All Saints) Scout Group Income and Expenditure Summary 2024
| In £'s | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | Movement |
|---|---|---|---|---|---|---|---|
| Income | |||||||
| Subscriptions,Activities & Camp | 13,806.00 | 4,490.26 | 10,484.93 | 18,309.14 | 24,203.80 | 26,808.97 | 2,605.17 |
| Activities & Camp | 2,883.30 | -530.99 | 4,508.24 | 0.00 | -4,508.24 | ||
| Donations & Fundraising- Group | 5,905.00 | 19,705.60 | 245,353.38 | 3,001.44 | 4,926.13 | 2,075.39 | -2,850.74 |
| Fundraising- HQ | 364.22 | 364.22 | |||||
| Grants - HQ | 10,812.63 | 10,812.63 | |||||
| Interest | 4,370.95 | 4,370.95 | |||||
| Admin | 100.00 | 100.00 | |||||
| 0.00 | |||||||
| Total Income | 19,711.00 | 27,079.16 | 255,838.31 | 20,779.59 | 33,638.17 | 44,532.16 | 10,893.99 |
| Expenditure | |||||||
| HQRunningExpenses | (205) | (1,070) | 0 | 0 | 0.00 | 0.00 | |
| School Hire | (3,940) | (2,770) | 0 | -1,485.00 | -1,485.00 | ||
| New HQ | (1,343) | (6,462) | (2,875) | (55,291) | (12,782) | -14,694.89 | -1,912.89 |
| National Subs | (4,004) | (4,982) | (5,566) | (6,060) | (8,357) | -7,192.00 | 1,165.00 |
| Insurance | (933) | (817) | 0 | -52.00 | -52.00 | ||
| Activities, Camp Exps & Programme Resources |
(2,022) | (2,080) | (14,628) | -12,857.15 | 1,770.85 | ||
| Equipment | (456) | (2,036) | 0 | 0.00 | 0.00 | ||
| Admin | (65) | (520) | (200) | (141) | 0 | -556.35 | -556.35 |
| Total Expenditure | (12,968) | (13,851) | (10,721) | (66,298) | (35,767) | -36,837.39 | -1,070.39 |
| Net Surplus/ (Deficit) | £6,743.00 | £13,228.21 | £245,117.68 | -£45,518.39 | -£2,128.83 | £7,694.77 | £9,823.60 |
| Statement of Assets as at 31/12/24 | Statement of Assets as at 31/12/24 | Statement of Assets as at 31/12/24 | Statement of Assets as at 31/12/24 |
|---|---|---|---|
| Asset | 2023 | 2024 | MVMNT |
| Cash at Bank - Ac's | |||
| Lloyds TSB current Account - Group Activities(460) |
£43,566.28 | £46,289.76 | £2,723.48 |
| Lloyds TSB current Account - HQ Activities (563)- 2025 AC - N/A |
£0.00 | £0.00 | £0.00 |
| Lloyds TSB savings Account - Instant Access(060) |
£40,482.63 | £144,908.08 | £104,425.45 |
| Cash | £0.00 | 545.84 | £545.84 |
| Fixed Term Deposit Account - 6LS - 2025 AC - N/A |
£0.00 | £0.00 | £0.00 |
| Fixed Term Deposit Account - 9LS - MATURES FEB25 |
£60,000.00 | £60,000.00 | £0.00 |
| Fixed Term Deposit Account - 2LS - MATURED 11/4/25 |
£100,000.00 | £0.00 | -£100,000.00 |
| Santander Account | £407.42 | £407.42 | £0.00 |
| Total Cash at Bank | £244,456.33 | £252,151.10 | £7,694.77 |
| Tangible Assets | |||
| Land at Wild CountryLane | £45,584.00 | £45,584.00 | £0.00 |
| Equipment | £1,000.00 | £1,000.00 | £0.00 |
| Total Tangible Assets | £46,584.00 | £46,584.00 | £0.00 |
| Provisional Gift Aid Receivable (Accrued) 60% recovery on eligible donations targeted - Deadline Dec 25 |
£12,647.26 | £12,647.26 | |
| Total Group Asset Value | £291,040.33 | £311,382.36 | £20,342.03 |
Treasurer’s Report & Statement of Accounts for 2024
year’s accounts following a sustained period of careful management and positive fundraising momentum, which we are continuing to build upon.
Summary
The group achieved an overall surplus of £7,694.77 in 2024. This includes a further £14,694.89 of spend on the new HQ project during the year. Importantly, our income directly attributed to the HQ; including grants, fundraising, and interest received, exceeded HQ-related expenditure, meaning we have not had to draw on general group reserves to fund this activity.
Operational income totalled just over £44,500, made up of:
-
£26,808.97 from subscriptions and camp/activity income,
-
£10,812.63 in grant funding towards the new HQ,
-
£2,075.39 from group donations and fundraising,
-
and £4,370.95 in interest from deposit accounts.
Expenditure remained aligned with expectations, with the most significant areas being national subscriptions (£7,192), programme delivery (£12,857), and the HQ project (£14,694).
We have continued to improve internal processes this year, with a prepaid expense card system now live across all sections, ensuring leaders are no longer out of pocket and that group operations run more smoothly. This is part of our wider shift towards digitising our financial management for greater transparency and efficiency.
We have also made progress with Gift Aid. I’m pleased to confirm we have missed no reclaim deadlines. Our next claim - covering eligible donations from 2021 onwards - will be submitted in the coming months and we have until December 2025 to complete this. A provisional Gift Aid accrual of £12,647.26 has been included in this year’s accounts, based on a conservative 60% recovery rate across the eligible period. We hope to improve on this as declarations are validated.
Our total cash reserves stood at £252,151.10 at year-end, with savings spread across a mixture of instant access and fixed-term deposit accounts. As deposits from the sale of the previous Scout Hut begin to mature, we plan to spread our risk across multiple new bank accounts, improving liquidity access and safeguarding our long-term position.
We remain in a very healthy position, with a total group asset value of £311,382.36 at yearend.
Fundraising & Grant Actvity
We are very grateful for the generous support of our community, which continues to strengthen our fundraising efforts:
-
Parish Council Grant : £9,812.63 towards the new HQ
-
Lloyds Bank Foundation : two generous £500 grants
-
Volksfest 2024 : £820 raised (£200 donation and £620 in event donations)
-
Christmas Fundraising : £338.59 raised through hotdog sales and Santa support
-
Bonsai Café Refreshments : £598.95 raised from volunteer-run stalls
It’s also worth noting that our 2025 Volksfest activity just passed has raised nearly £2,000, demonstrating real growth in our local and group engagement and income potential moving forward.
Finally, I’d like to sincerely thank Nick Gill for acting as Scrutineer again this year and for his continued oversight and support in reviewing the accounts.
Krystina Hartry Group Treasurer
June 2025
Long Ashton (All Saints) Scout Group Income and Expenditure Summary 2024
| In £'s | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | Movement |
|---|---|---|---|---|---|---|---|
| Income | |||||||
| Subscriptions,Activities & Camp | 13,806.00 | 4,490.26 | 10,484.93 | 18,309.14 | 24,203.80 | 26,808.97 | 2,605.17 |
| Activities & Camp | 2,883.30 | -530.99 | 4,508.24 | 0.00 | -4,508.24 | ||
| Donations & Fundraising- Group | 5,905.00 | 19,705.60 | 245,353.38 | 3,001.44 | 4,926.13 | 2,075.39 | -2,850.74 |
| Fundraising- HQ | 364.22 | 364.22 | |||||
| Grants - HQ | 10,812.63 | 10,812.63 | |||||
| Interest | 4,370.95 | 4,370.95 | |||||
| Admin | 100.00 | 100.00 | |||||
| 0.00 | |||||||
| Total Income | 19,711.00 | 27,079.16 | 255,838.31 | 20,779.59 | 33,638.17 | 44,532.16 | 10,893.99 |
| Expenditure | |||||||
| HQRunningExpenses | (205) | (1,070) | 0 | 0 | 0.00 | 0.00 | |
| School Hire | (3,940) | (2,770) | 0 | -1,485.00 | -1,485.00 | ||
| New HQ | (1,343) | (6,462) | (2,875) | (55,291) | (12,782) | -14,694.89 | -1,912.89 |
| National Subs | (4,004) | (4,982) | (5,566) | (6,060) | (8,357) | -7,192.00 | 1,165.00 |
| Insurance | (933) | (817) | 0 | -52.00 | -52.00 | ||
| Activities, Camp Exps & Programme Resources |
(2,022) | (2,080) | (14,628) | -12,857.15 | 1,770.85 | ||
| Equipment | (456) | (2,036) | 0 | 0.00 | 0.00 | ||
| Admin | (65) | (520) | (200) | (141) | 0 | -556.35 | -556.35 |
| Total Expenditure | (12,968) | (13,851) | (10,721) | (66,298) | (35,767) | -36,837.39 | -1,070.39 |
| Net Surplus/ (Deficit) | £6,743.00 | £13,228.21 | £245,117.68 | -£45,518.39 | -£2,128.83 | £7,694.77 | £9,823.60 |
| Statement of Assets as at 31/12/24 | Statement of Assets as at 31/12/24 | Statement of Assets as at 31/12/24 | Statement of Assets as at 31/12/24 |
|---|---|---|---|
| Asset | 2023 | 2024 | MVMNT |
| Cash at Bank - Ac's | |||
| Lloyds TSB current Account - Group Activities(460) |
£43,566.28 | £46,289.76 | £2,723.48 |
| Lloyds TSB current Account - HQ Activities (563)- 2025 AC - N/A |
£0.00 | £0.00 | £0.00 |
| Lloyds TSB savings Account - Instant Access(060) |
£40,482.63 | £144,908.08 | £104,425.45 |
| Cash | £0.00 | 545.84 | £545.84 |
| Fixed Term Deposit Account - 6LS - 2025 AC - N/A |
£0.00 | £0.00 | £0.00 |
| Fixed Term Deposit Account - 9LS - MATURES FEB25 |
£60,000.00 | £60,000.00 | £0.00 |
| Fixed Term Deposit Account - 2LS - MATURED 11/4/25 |
£100,000.00 | £0.00 | -£100,000.00 |
| Santander Account | £407.42 | £407.42 | £0.00 |
| Total Cash at Bank | £244,456.33 | £252,151.10 | £7,694.77 |
| Tangible Assets | |||
| Land at Wild CountryLane | £45,584.00 | £45,584.00 | £0.00 |
| Equipment | £1,000.00 | £1,000.00 | £0.00 |
| Total Tangible Assets | £46,584.00 | £46,584.00 | £0.00 |
| Provisional Gift Aid Receivable (Accrued) 60% recovery on eligible donations targeted - Deadline Dec 25 |
£12,647.26 | £12,647.26 | |
| Total Group Asset Value | £291,040.33 | £311,382.36 | £20,342.03 |