## Trustees' Annual Report ## For the period |From (start date)|**2**|**3**|**0**|**5**|**2**|**4**|**4**|**1**|**2**|**0**|**6**|**2**|**5**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address
Names of the charity trustees who manage|||7th Bristol(Christchurch Clifton)Scout Group
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||CarltonJefferis|Treasurer|23/05/24-14/01/25| ||Carlton Jefferis|Chair|14/01/25 onwards| ||Chris Gavriel|GroupLeadVolunteer|| ||DavidDe Silva|Treasurer|14/01/25 onwards| ||PaulJagroop|Advisor,Land &Propert|| ||Alex Mulroy|Assistant Scout Leader|| ||Phil Monks|Assistant Lead Volunte|e| ||Jon Bonnick|BookingsAdministration|| ||KateHewitt|WaitingList|| ||Mark Moran|ParentRepresentative|23/05/24-28/02/25| ||Keith Osborne||| ||PeteBateman||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (14 September 2024) **Section B** **Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 9 Trustees (including 4 Ex Officio Trustees, and 5 co-opted Trustees) and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. 2 LT700001 (14 September 2024) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions, property rental and
fundraising. The group does hold a reserve to ensure the
continuity of activities should there be a major reduction in
income. The Board could raise the value of subscriptions or
rental rates to increase the income to the group on an
ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 14. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (14 September 2024) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||| Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. |Public benefit statement|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |---|---| 4 LT700001 (14 September 2024) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||1. Increased the numbers of young people in the Group to 84
(64 in 2024).
2. Opened a Squirrels Drey (4-6 year old provision) in
January, only the second such section serving this age group
in the local District.
3. Provided exceptional scouting across all age sections,
providing young people with new experiences and gaining
skills for life.
4. 16 scouts achieving the Top Awards in their respective
section, the highest in many years (2 Gold, 7 Silver, 7 Bronze)
5. Acquired new equipment and furniture to serve the Group.
Maintained existing equipment and premises to a high,
modern standard.
6. Carried out Transformation activities across the Group in
line with Scout Association directives, including adoption of
the new Digital Platform.
7. Migrated subscriptions to a new payment provider.
Improved financial reporting and processes.
8. Commenced the Stiles Campsite reonvation project with
completion due in mid-late June.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group Trustee
Board considers that the group should hold a sum equivalent
to 12 months running costs, circa £5,000. Additionally, as the
Group owns its headquarters it holds funds to allow for routine
maintenance plus a contingency, totalling up to £5,000.
The Group held reserves of approximately £6,000 against this
at year end. This is below the lebvel required. However this is
because the Group has directed some of these reserves
towards the planned renovation of its Stiles Campsite this
year. The reserves will be 'topped up' in the coming year from
increased rental income.
Reserved
funds
£18,860
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Stiles
Campsite
(donations
specificallytowards thisproject)| ||| ||| 5 LT700001 (14 September 2024) Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;|The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.

**Investment Policy**
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.

| |---|---| |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||The Group will carry out a series of fundraising and grant
initiatives aimed at funding these requirements.
1. Purchase of new equipment to be permanently located at
Stiles Campsite, enabling camps with minimal transportation
needs.
2. Replacement ride-on mower for Stiles Campsite.
3. Acoustic soundproofing at Pavey House.| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Carlton Jefferis||||||Christopher Gavriel| ||||||||| ||Chair||||||GroupLead Volunteer| ||0
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5||||||| ||0|7|0|6|2|5|| 6 LT700001 (14 September 2024) ## **Annual Accounts** ## **7th Bristol Scout Group For the year ended 31 March 2025** ## **Registered charity number 302149** ||**2025**|**2024**| |---|---|---| |**Balances brought forward**||| |7th Bristol Scout Group|34,725|13,688| |Stripe|14|-| |Beavers Section|221|4,756| |Cubs Section|246|6,885| |Scouts Section|192|5,757| |GBP PayPal|513|2| |**Total Balances brought forward**|**35,911**|**31,088**| ||**2025**|**2024**| |**Income**||| |Subscriptions|7,417|-| |Subs - Beavers|-|1,996| |Subs - Cubs|-|2,034| |Subs - Scouts|-|1,590| |Camps & Events Income|3,103|-| |Badge Sales|29|115| |EasyFundraising / PayPal Giving Commission|98|102| |Rental Income - Pavey House|14,591|8,679| |Rental Income - Stiles|367|1,141| |Rental Income - Car Parking|1,760|1,560| |Gift Aid|1,703|-| |Other Donations|20|300| |Stiles Project Donations|18,860|-| |**Total Income**|**47,947**|**17,517**| |**Gross Income**|**47,947**|**17,517**| |**Expenditure**||| |Annual Membership Fee (Capitation)|4,914|3,520| |Activities, Camps & Events|3,416|628| |Camp Expenses|-|643| |Section Expenses|1,175|-| |Section Expenses - Group|-|388| |Section Expenses - Beavers|-|11| |Section Expenses - Cubs|-|129| |Badges & Uniform|1,416|868| |Equipment|5,089|90| 4 Jun 2025 Page 1 of 2 7th Bristol Annual Accounts 7th Bristol Scout Group Annual Accounts ||**2025**|**2024**| |---|---|---| |||| |Presentation items|140|83| |Payment Processing Fees|424|-| |PayPal Fees|-|34| |Stiles Renovation Project|12,685|-| |**Total Expenditure**|**29,260**|**6,392**| |**Overheads**||| |AGM Catering and Sundries|426|267| |Audit & Accountancy fees|-|158| |Cleaning|3,249|2,936| |General Expenses|364|906| |Insurance|1,664|1,442| |IT Software and Consumables|177|75| |Light, Power, Heating|2,610|2,401| |Postage, Freight & Courier|16|-| |Printing & Stationery|-|166| |Rates|132|-| |Repairs & Maintenance (Pavey)|2,430|844| |Repairs & Maintenance (Stiles)|1,369|1,626| |Volunteer Training|115|20| |Telephone & Internet|449|133| |Travel Expenses|23|-| |Water Rates|671|372| |Sundries|168|-| |**Total Overheads**|**13,864**|**11,347**| |**Operating Surplus**|**4,823**|**(222)**| ||**2025**|**2024**| |**Other Assets & Liabilities**||| |Land & Buildings - Pavey House|1,000,000|1,000,000| |Land & Buildings - Stiles Campsite|50,000|50,000| |**Total Other Assets & Liabilities**|**1,050,000**|**1,050,000**| ## **Treasurer's Notes to the Annual Accounts** A fund-raising appeal was launched to support the renovation of the Stiles campsite at Failland. This is noted as a restricted fund and is tracked with unique account codes. As at 31st March 2025 the Stiles fund had received £18,860 in donations and £12,685 had been spent on the renovations work, leaving a balance in the fund of £6,175. Once the fund is exhausted, any outstanding work will be funded from the Group's free reserves which, at year end, stand at £29,722. ## **Carlton Jefferis** Group Chair, 7th Bristol Scout Group ## **David De Silva** Group Treasurer, 7th Bristol Scout Group 4 Jun 2025 Page 2 of 2 7th Bristol Annual Accounts 7th Bristol Scout Group Independgnt examiner'sreport.to ihe.tru8tee$ of 7th 8rlstol Scout Group I report to the trustees on my examination.of the accounts of the 7.th Bristol Scout Group forthe y88r ended 31 M8rch 2025. Responsibiliiles and bas18 of report As the charity trustees of the 7th Bristol Scout Group. you are responsible forthe preparation of the accounts in accordance with the requirements of the Charities Aci 20111.the Act.). I report in respect of my examinatlon of the 7th Brlstol Scout Group accounts C8rried out under sectlon 145 of the 2011 Act and In carrying out my exarninetion I have follow8d allthe applicable Directions given by the Ch8rity Commission under section 14515)Ibl of the Act. Independent examiner'$ statement I have completed my examination. I confirm that no materlal matters have come to my attention in connection with the examination giwng me cause to believe that in any material respect: accounting records were not kept in respect of the 7th Bristol Scout Group as required by section 130 of the Act; or 2. the accounts tlo not accord wlth those records. I have no concerns and have come across no othermatters in connection with the examination lo which attention should be drawn In this report in order to enable a proper understsnding of the accountsto be reached. Signed.. LaL Name: Nicholas Price Relevant professional qualrfication or membership of professional bodies lif 8nyl: Associate Chartered Management Accountant and Chartered Global Management Accountant. Address- 1 Lancashire Road. Bristol. BS7 9DL Oate: 06June 2025