Trustees Annual Report From 1[st] April 2020 to 31[st] March 2021 ## 1 **Reference and Administration Details** Charity Name: **1[st] Winterbourne Down and Buryside Scout Group** Other names **n/a** Charity Number: **302127** Principal Address: **1st Winterbourne Down and Buryside Scout Hut, Bradstone Road, Winterbourne, BRISTOL, BS36 1HD** ## **1.1 Trustees** **Calum Campbell** Chair **Katherine MacConnachie** Trustee **Paul Richard Smith** Trustee ## 2 **Structure, Governance and Management** ## **2.1 Governing Document** The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association. ## **2.2 Group Scout Council** The Group Scout Council is the electoral body to which the Group Executive Committee is accountable. Membership of the Group Scout Council is open to: - Scouters - Group Active Support Managers and members - Colony Pack and Troop Assistants - Skills Instructors - Administrators - Advisers - Patrol Leaders - All Parents of Beavers, Cubs and Scouts - Any other supporters, including former Scouts and their parents, admitted by the Group Scout - Leader, the Group Executive Committee or the Group Scout Council - the District Commissioner and District Chair are ex-officio members of the Group Scout Council. Page 1 of 5 Trustees Annual Report From 1[st] April 2020 to 31[st] March 2021 ## **2.3 Constitution** The Group is a trust established under the Policy, Organisation and Rules of the Scout Association. ## **2.4 Trustee Selection** The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. ## **2.5 Group Executive Committee** The Group is led by a Group Scout Leader and managed by a Group Executive Committee. They are accountable to the Group Scout Council for the satisfactory running of the Group. The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment. Members of the Executive Committee must act collectively as charity Trustees of the Scout Group, and in the best interests of its members to: - Comply with the Policy, Organisation and Rules of The Scout Association - Protect and maintain any property and equipment owned by and/or used by the Group - Manage the Group finances. - Provide insurance for people, property and equipment. - Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fund-raising activities. - Promote and support the development of Scouting in the local area. - Manage and implement the Safety Policy locally - Ensure that a positive image of Scouting exists in the local community. - Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the sub-Committees - Ensure that Young People are meaningfully involved in decision making at all levels within the Group - The opening, closure and amalgamation of sections as necessary. - And all other duties as set out in Policy, Organisation and Rules. ## **2.6 Risk and Internal Control** The Group Executive Committee has identified the major risks to which they believe the Group is exposed which are: Page 2 of 5 ## Trustees Annual Report From 1[st] April 2020 to 31[st] March 2021 ## **2.6.1 Injury to Leaders, Helpers, Supporters or Members** The Group supports compliance with the Safety Policy and ensures appropriate risk assessment; elimination, reduction and control measures are taken to reduce the likelihood of any injuries. In addition, through membership fees, the Group contributes to the Scout Association’s national accident insurance policy. ## **2.6.2 Damage to Buildings, Property or Equipment** The Group would request the use of buildings, property and equipment from neighbouring organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. ## **2.6.3 Reduced Income from Subscriptions and Fund Raising** The Group is primarily reliant upon income from subscriptions and fund-raising. The Group holds adequate reserves to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently. ## **2.6.4 Reduction or Loss of Leaders** The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities or sections. ## **2.6.5 Reduction or Loss of Members** If there were a reduction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. ## 3 **Objectives and Activities** The primary objective of the Group is that of the Scout Association generally, namely: ‘to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.’ ## The Values of Scouting Page 3 of 5 Trustees Annual Report From 1[st] April 2020 to 31[st] March 2021 As Scouts we are guided by these values: - Integrity - We act with integrity; we are honest, trustworthy and loyal. - Respect - We have self-respect and respect for others. - Care - We support others and take care of the world in which we live. - Belief - We explore our faiths, beliefs and attitudes. - Co-operation - We make a positive difference; we cooperate with others and make friends. ## The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The activities of the Group are: - The provision of the Scouting programme for 6–14 year old members ## 4 **Achievements and Performance** This year was challenging given the suspension of Scouting activities due to the covid pandemic. However, all sections rose to meet that challenge by finding new and innovative ways to deliver scouting virtually. The Group were still able to complete multiple fundraising activities in terms of various grants from local organisations and our annual Christmas tree sale, providing the ideal opportunity for all sections to reconnect with the local community. The major building project for the Group in this year was the redevelopment of land in front of the Scout Hut. This involved re-route the public footpath (in accordance with local Council policies and procedures) and the erection of new secure fencing and gates. This has created an area to support outdoor scouting activities in a safe and secure environment. ## **4.1 Public benefit statement** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Page 4 of 5 Trustees Annual Report From 1[st] April 2020 to 31[st] March 2021 ## 5 **Financial Review** ## **5.1 Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £8,425. The Group held reserves of approximately £13,282 against this at year end. This is above the required for operating expenses. However, this can be explained by the planned accrual of additional reserves to fund a planned exterior landscaping project. ## **5.2 Investment Policy** The Group's Income and Expenditure is very small and as a consequence, does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. ## 6 **Declaration** The trustees declare that they have approved the trustees report above. Signed on behalf of the charity’s trustees: **Signature:** **Calum Campbell Date** : 12.03.22 Full Name: **Calum Campbell** Position: Chair Page 5 of 5 NTERaouRNE DOWII & BURYSIDE SCOUTGROUP.2020 GENERALACCOUP 2019120 INCOME 20W21 20201 UNKNOWN 80.IJO ALLOWANCES 1081S5 SCOUT SHOP 1754.56 BEAVER SU8SCRipnoNS 1868.35 CUB SUBSCRIPTIONS 2275.99 SCOUTSUBSCRIPTIONS 5898.90 S45.38 8EAVERAcrivmES 207.58 CUB AcnvmES 384.40 SCOUT AcfivrnES 1740.82 GENERAL AcrivmES 2878.18 2470.00 HALL HIR£ LrnUTY REBATE 4258.41 FUND RAISING COVID SUPPORT 5983.56 OTHER 1271L97 0.00 240.45 37190 37190 116L55 359S4 BEAVER AcnvmES 395.25 CUB AMMES 8.68 SCOUT AcnwnES 3158.51 GENERALAcTrvmES 5SOL98 2964.co CAPETAnoN FEES 40.68 COURSES 3272.40 FUND KIISING 14.50 53.38 42.60 1190.80 1233.40 2675.00 130.00 266033 202.50 4146.42 23765.00 3117.12 31231.04 1129.29 MER 740637 260.10 ADMIN OFFI 522.42 LIND RENT 526A6 WATER 1040.18 ELEcfRICITY 521.65 INTERN 133.03 CLEANING 62833 INSURANCE 872.94 mAINTEl￿NCE1REpAIAS 4505Si 2915.76 8381.09 1253.33 2684.24 120S8 731.11 469.14 1069.32 668.20 7721.81 *23 Interest on Savin8s P£tt Unallocated I￿110 OUTSTANDING INCOME 45.(X) 1.23 4&63 14718.13 24573.07 3044.87 SURPLUS I DEFICIT 21620.28 7144.38 31717A5 620. 31717AS 3017.88 SURPLUS BROUGHT FWD 3044￿7 GENERALACCOUNT + l- 606175 n44.38 4320.40 NAT¥VEST- Current Alc 161435 NATWEST- Satdngs Alc 0.00 Natwest Treas Acct 5934.75 11419.15 1614.98 56.00 13090.13 6062.75 13207.13 O.Ixi CREDITORS 2020121 75.C#) 128.fA) DEBTORS 2020121 192.00 6062.75 13282.13 6(KS2.75 13282.13 Checked bylndependent Audltor. Robert KA Signature: Date: Compiled byjon STrott, Tr&isurer Signature.. Date: NTERaouRNE DOWII & BURYSIDE SCOUTGROUP.2020 GENERALACCOUP 2019120 INCOME 20W21 20201 UNKNOWN 80.IJO ALLOWANCES 1081S5 SCOUT SHOP 1754.56 BEAVER SU8SCRipnoNS 1868.35 CUB SUBSCRIPTIONS 2275.99 SCOUTSUBSCRIPTIONS 5898.90 S45.38 8EAVERAcrivmES 207.58 CUB AcnvmES 384.40 SCOUT AcfivrnES 1740.82 GENERAL AcrivmES 2878.18 2470.00 HALL HIR£ LrnUTY REBATE 4258.41 FUND RAISING COVID SUPPORT 5983.56 OTHER 1271L97 0.00 240.45 37190 37190 116L55 359S4 BEAVER AcnvmES 395.25 CUB AMMES 8.68 SCOUT AcnwnES 3158.51 GENERALAcTrvmES 5SOL98 2964.co CAPETAnoN FEES 40.68 COURSES 3272.40 FUND KIISING 14.50 53.38 42.60 1190.80 1233.40 2675.00 130.00 266033 202.50 4146.42 23765.00 3117.12 31231.04 1129.29 MER 740637 260.10 ADMIN OFFI 522.42 LIND RENT 526A6 WATER 1040.18 ELEcfRICITY 521.65 INTERN 133.03 CLEANING 62833 INSURANCE 872.94 mAINTEl￿NCE1REpAIAS 4505Si 2915.76 8381.09 1253.33 2684.24 120S8 731.11 469.14 1069.32 668.20 7721.81 *23 Interest on Savin8s P£tt Unallocated I￿110 OUTSTANDING INCOME 45.(X) 1.23 4&63 14718.13 24573.07 3044.87 SURPLUS I DEFICIT 21620.28 7144.38 31717A5 620. 31717AS 3017.88 SURPLUS BROUGHT FWD 3044￿7 GENERALACCOUNT + l- 606175 n44.38 4320.40 NAT¥VEST- Current Alc 161435 NATWEST- Satdngs Alc 0.00 Natwest Treas Acct 5934.75 11419.15 1614.98 56.00 13090.13 6062.75 13207.13 O.Ixi CREDITORS 2020121 75.C#) 128.fA) DEBTORS 2020121 192.00 6062.75 13282.13 6(KS2.75 13282.13 Checked bylndependent Audltor. Robert KA Signature: Date: Compiled byjon STrott, Tr&isurer Signature.. Date: