2025-03-31-accounts - Selsley Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Selsley Scout Group – Trustees Annual Report

For the period 1st April 2024 to 31st March 2025

This document is issued to demonstrate compliance with the Charities Act 2011 in demonstrating our purpose and activities as being for the public benefit and that the trustees have demonstrated regard to the commission’s guidance when exercising any powers or duties to which the guidance is relevant.

~~a~~ Section A Reference and Administration Details Charity Name Selsley Scout Group Registered Charity No. 302118 HQ Registration No. 10012148 Charity Address The Old Forge, Selsley Road, Stroud, Gloucestershire, GL5 5LB

Trustees for the period

Name	Role	Dates acted (if not entire period)
Tim Crane	Group Chair (ex-officio)
Steve Jackson	Group Scout Leader (ex-officio)
Debbie Battrick	Group Treasurer (ex-officio)	22 October 2024 to present
Sarah Bennie	Group Secretary (ex-officio)
Andrew Wasley	Cub Scout Leader (ex-officio)
Roger Mills	Quartermaster & Elected member
Alex Hathway	Elected member
Helena Gauterin	Elected member
Richard Hartle	Elected member
Martyn Price	Elected member	22 October 2024 to present

Names of Advisors

Names of Advisors
Type of Advisor	Name
Independent Examiner	Aimee Hodgson
Group Administrator	Laurie Hall

Section B Structure, Governance and Management SS

Governance and Management

The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the bye laws of the association and the policy, Organisation and Rules (POR) of the Scout Association. The Group is a trust established under these rules which are common to all Scout Groups. The Trustees are appointed in accordance with the POR of the Scout Association.

The Scout Group is managed as an educational charity by the Group Trustee Board, the members of which are the charity trustees. As trustees, they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Trustee Board consists of the Chair, Treasurer and 8 other Trustees (including 3 ex-officio Trustees) and meets every 2 months. Members of the Trustee Board complete the Scout Association

online Trustee Induction training course within 6 months of joining the Board. They also are required to hold an in-date DBS certificate.

The Trustee Board exists to ensure that the charity is well managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation’s policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

Risks and Internal Controls

The Trustee Board has identified and periodically reviews and monitors the main risks to which they believe the Group is exposed. The main risks include:

Damage to the Scout Group Building, Property and Equipment . The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members . The Group, through the annual membership fee, contributes to the Scout Association’s national accident insurance policy. We provide accident and injury insurance for all adult helpers who are not uniformed leaders. Risk Assessments are undertaken before all activities.
Reduced Income from Fundraising . The Group is primarily reliant upon income from subscriptions and hall rental. A substantial fall in hall rental income may necessitate an increase in subscriptions.
Reduction or loss of adult volunteers . The Group relies entirely on volunteers to run and administer the activities of the Group. Importantly, we need a certain number of uniformed leaders to be able to continue to operate the Beavers, Cubs and Scouts Sections. Many of the volunteers are drawn from the parents of the young people who join the Group. The commitment required is significant, and understandably, leaders often wish to move on or stand down after a few years. If we are unable to maintain the necessary level of uniformed leaders, we would have to consider reducing the size of a section or closing it altogether.
Reduction or loss of members . We currently have sufficient numbers of young people to justify one Beaver Colony, a Cub pack and 2 Scout troops. Many of our young people have worked their way up through the Sections and our catchment area is reasonably large due to the quality of programme we offer. However, if there was a significant reduction in the membership of a Section, then we would need to consider reducing the size of the Section of closing it altogether.

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. All unbudgeted expenditure requires approval from 2 designated signatories. Emergency payments will be approved retrospectively by the Trustee Board. The Group has comprehensive insurance policies to ensure that insurable risks are covered.

Section C Objectives and Activities

The purpose of Scouting is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

As Scouts we are guided by these values:

Integrity – we act with integrity; we are honest, trustworthy and loyal.
Respect – we have self-respect and respect for others.
Care – we support others and take care of the world in which we live.
Belief – we explore our faiths, beliefs and attitudes.
Co-operation – we make a positive difference; we cooperate with others and make friends.

Scouting takes place when young people, in partnership with adults, work together based on the above values, and:

take part in activities indoors and outdoors;
Undertake new and challenging activities;
Learn by doing;
Share in spiritual reflection; take responsibility and make choices;
enjoy what they are doing and have fun.

The Scout group arranges a programme of weekly meetings during school term times, with indoor or outdoor activities and challenges for young people of all ages between 6 and 18. The Group also organises weekend and holiday activities that include camps, hikes, visits and other adventure activities. The Group also participates in events that are organised at District, County or National level.

Young people in Scouting can earn badges in recognition of skills learned, challenges met and activities carried out. Our regular programmes and other activities such as camps, are designed to meet the badge requirements. If young people complete enough activities and challenges they will earn their Chief scout’s Award.

To help young people in their personal development, if and when our leaders judge that they are ready for the challenge, they may be given a position of responsibility. For example, a sixer or seconder with the Cub section, Patrol Leader or Assistant Patrol Leader with the scout troop or Young Leader, assisting the adult volunteers in the planning and running of programmes for a younger Section.

Public Benefit Statement

Selsley Scout Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Subscriptions are set at a level that covers only the immediate running costs of the Group and the annual membership fees to the Scout Association, thus ensuring they remain as low as possible and do not unduly restrict membership. The Group have a hardship policy and a process to support access to Scouting. We admit members primarily from the local community in the immediate area around Selsley.

Section D Achievements and Performance

During the period 1 April 2024 to 31 March 2025, Selsley Scout Group continued to provide a full range of scouting activities, including overnight, weekend and multi-day camps, for young people of all ages from 6 – 17 years. Our membership numbers grew slightly as a result of an increase in all Sections.

The highlights of the year included:

The Scout Troop attended several camps including: Strategy Camp in June, Operation Bald Eagle Camp in October and a Winter camp to Woodhouse Park in December 2024.
The Scouts also joined Randwick and the Stanley’s Scout Troops to participate in the Essex International Jamboree. This camp attracted over 8000 participants and was held in Chelmsford in August 2024.
The Cub Pack attended the Evolution Camp in June and an Autumn camp at Penn Wood in October.
The Scouts enjoyed a visit to Gloucester for a scavenger hunt and also visited BBC Radio Gloucestershire. The Cubs took part in the Farriers Challenge and visited Ninja Warrior and the Soldiers Museum in Gloucester and the Bristol Aquarium. They also undertook rifle shooting at Cranham
The Beavers took part in a Summer Camp at Penn Wood in July 2024 and visited Wootton Under Edge Outdoor Swimming Pool and Air Hop Bristol.

During the period, we recruited a couple of new adult volunteers into the Beavers Section and one volunteer into the Cubs Section. Each Section has a healthy number of Young Leaders to support the programme.

Tim Crane continues to be the Group Chair and a number of new volunteers stepped forward in Autumn 2024 to help the Group as Trustees. Our new Treasurer, Debbie Battrick, joined the Trustees in October 2024.

Section E Financial Review

Reserves Policy

The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group, or at the very least, to conduct an orderly wind-down of the group, should income and hall rental activities fall short. The Group Trustee board considers that the group should hold a sum equivalent to at least 12 months of essential running costs, including insurance, utilities, equipment and maintenance costs, but excluding membership fees as these are covered directly from subscriptions.

The Group held cash reserves of £33,488.95 as at 31[st] March 2025 (Group £22,063.87; Scouts £5,649.34; Cubs £4245.57; and Beavers £1530.17).

Investment Policy

The Group has adopted a low-risk strategy to the investment of its funds and currently, all funds are held in cash, using a mainstream bank (Cooperative bank). At present, the Group has 4 bank accounts: one for each Section and a Group account. All funds are held in accounts with instant access to funds.

The Group Trustee Board regularly monitors the levels of the bank balances to ensure the Group obtains maximum value from its banking arrangements. In the new FY, the Group will be placing some funds into an investment account.

Section F Other Information and Future Plans

The immediate priority for the Group is to consolidate a new leadership team for the Beaver Colony and ensure they are supported in running a high-quality programme. In the future, we would be keen to integrate a Squirrels Section into the Group but this would require a new team of volunteers to run it.

In late 2024, the UK Scouts Transformation programme came into effect and this has had an impact on leader training, the Disclosures process and welcoming new volunteers.

Section G Declaration

The Trustees declare that they have approved the Trustees’ Report above.

Signed on behalf of the trustees:

Tim Crane, Chair

June 2025

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A ., '<b." <}+4.. Independent Examiner's Report Report to the trustees On accounts for the year ended Charity no {if any) 02//S Set out on pages I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I examinerfs ststement Ljnderta appcab4istetrty]r. -DBIettrFPf0tPliC&b1 ceede have completed my examination. I confirm that no material matters have come to my attention in connection with the examination <etk)e disc1hiCh gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act- or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Signed: Date: Name: 6J4in Relevant professional qualification(s) or body (if any): /S/SS6q IER Oct 2018

Address: Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018

SELSLEY SCOUT GROUP ACCOUNTS 2024125 All Section Summary Start State EFY 1,511.03 2,878.95 6,506.44 26,218.45 37,114.90 End State 24125 1,530.17 4,245.57 5,649.34 22,063.87 33.488.95' Income 24125 2.283.00 6,278.70 12.799.01 18,560.54 39.921.25 EXpendItu 24125 2,263.86 4,912.08 13,656.11 22,715.15 43,547.20 Net FY 24125 19.14 1,366.62 857.10 4,154.61 3,625.95 8eavers Sertion Cubs Section Scout Section Group TOTAL SELSLEY SCOUTS GROUP INCOME & EXPENDITURE ACCOUNT FOR THE PERIOD I APRIL 2024 TO 31 MARCH 2025 24125 to datt 3113125 24125 to date 3V3125 INCOME EXPENDITURE SUBS Scouts Cubs Beavers Total Subs SCOUTMEMBERSHIP 11.805 3,184 SCOUT HALL COSTS Cleaning Utilities- Gas Utilities- Electricty utllities- Water Annual Fire Alarm Service Annual Fire Extingulshers check Annual PAT Testing Alarm servicel malntenante Gas servi 80iler repair New cooker Other maintenance aoiler replacement 1,286 4.470 1,313 2.097 729 HALL HIRE Regular User- NHS Regular User- CAMM Regular User- Baby Ballet Regular User- joys of Yoga Regular User- Kishori Yoga Regular User- Little Clty Regular User- Scout Attive support Regular User- Gardening Club Règular User- Gaia Healin8 Regular User- Stroud String Ensemble SDC/ SDC Cotswold Canal Parties Total Hall Hire 366 3,420 850 1,050 702 702 440 180 195 126 231 2,842 210 234 750 750 9,208 Totsl Hall Costs 8,163 INSUKINCE Insurance- Scout Group Insvrantr Unity (Helpers) Independent Examiners Fee Total Insurances 1,059 52 80 1,191 MISCELLANEOUS INCOME Annual wayleave Adjustment to prior year Donation 31 233 300 563 O OUTSIDE Hedgel tree mèintenatTrce 1,380 GIFfAID Gift Aid 4,320 4,320 CENTRAL COSTS Coronation badges Activities paid centrallv Banner 176 TOTAL INCOME- EXCLUDING SUBS 14,091 176 TOTAL INCOME- INCLUDING SUBS 18,561 TOTAL EXPENDITURE 22,715 OVERALL GROUP POSITION Opening Balance l Apr512024 Income ExpÈnditure Closing balance 31 March 2025 26.218 18.561 22.715 22,064

SeL5 Scou15A¢¢ounts 2024125 0110412024 b3lbnce 6506.44 IDcoThe Notes 75%to Grou Date 0110412024 0710512024 2010512024 24 05 2024 0110512024 2810$12024 0610612024 07112024 1010612024 1010612024 1710612024 18 0612024 1010712024 16107 2024 2510712024 OV0912024 2310912024 DU1012024 0111112024 3011212024 oi 0112025 0110212025 Amountf SummerTerm Subs 38YP x E351 RoÉueRuns Water Statlon IFundralsin Fa 1.330.00 123.50 0.00 Funds-£997.SO re MessTent Hire 08E Cam Income 17 xE361 twliochlDham ton Beaver Bounce flodbDrou h 8eaver Bounce RindwickBeiverBounc2 Stroud Vall Beayer eounce Eèstcombe Beaver FonCE The sianle 5 Be8ver Bounce Amberle Beaver Bounce 5ummer.tsrn Nailsworth Beaver Bounce Mar ee Hel Atm Term Sub541x£35 entfromth@StaDI WlnterQm Ments Summercam De sits30xE25+2x£20 8a PaCn Waitrose WlnterTerm Subs 40 x E35 and 2 ¥ E401 Calnp Payment5125xE75 + I x £SD erndUre 16Jan 25 Summer Geor Summer 25x£25+lxE75 Strategy campspenr Ro ue Runswaterstatlon Fundrai51 Tatsl IncomÈ 50.00 612. 56.rMI 161.0 70.00 105.00 77,00 56.00 3tY).w 1,435. 7S%toGroup Funds- E107625 5Scout7r¢o 790.00 936.21 75%to 6roup Fund5- £1110. 1,925.00 55.30 20.00 700. 7S. iis. 799.01 Error 0410212025 0110312025 1710312025 2610312015 nditure Che 8ACS Dète Attlty OBE Fe25 (Hereford &Wortestershlre koutsl EIJ Expen5e5 Amount £ ueNo 211061Z024 1710612024 09107 2024 Is 07 2024 1910712024 2510712024 Dg10812024 13IDB12024 01109n024 01109IID24 16111512024 1311112034 18111 2024 2711112024 16 oi 202S 3010J1202S 0710212025 2010212025 2710212025 0110312025 01103n025 1010312025 10103 2025 101031202S 14 2025 2¥0312025 2310312025 57#.00 123.53 L730.00 161.15 610.41 BACS PACS Beaver Bounce Expen5 WIrd Prlnter5Tee Shlrts Circusskllls A Fow5er EU F4odlDriDk Wlntercam Oe oslt- WoodhousÈ Park EIJ Balant0 AandwlckScoutTroop Griddle & SheltEr DepO5t Winter Camp final P Payme 70. 964.91 196.80 149.07 8Acs BACS 237.55 187.20 1.759.20 194.40 41S.37 65.30 60.30 BACS 8A 8ACS 8ACS BACS-Error ent cam 6ad eslunlform Scouts EMpen&es1Scout Shopl TfansfÈr75%subs to Grou Account Strat Cam Piytnent P3 ent carn . R4Ddwick-paid b Group a,i$a.75 1,201.OD 731.00 147.00 115.99 16.93 66.70 71.04 74. 458.54 86.97 Strat Cam tsm AmaEon-Troll Adele-Pancakes Ex enses- bad esl slstovel sco1 Sho 8ad yCampP meDt- SpenEer Wird PrlntersTee Shlrts Fl Pole. Stora e Boxes BAC5 BACS Acs 8A 8A 8A ent mel irturefram5 Total endiiure 13,6S&II Net tIon FY24125 457.10 3V03 2025 Balan £5,649.Y

Selsley Cubs financial statement 2024-25 2024-25 Notes Income Subs Activity fees Fundraising Grants Other Total income 2,522.50 3,756.20 0.00 0.00 0.00 6,278.70 Expenses Trips away Camps Leaders. uniforms Badges, woggles, certificates Stationerylcraft supplies Equipment Food Online Scout Manager fees Total expenses (1,761.40) (2,060.34) (77.45) (513.05) (176.91) (233.49) {48.44) (41.00) 4,912.08 Net income for the flnanclal year 1,366.62 Current account balance Brought forward from previous year Carried fOard 2,878.95 4,245.57

Selsley BeaversAccounts 2024125 01104n024 Opening balante 1511.03 £o.(Ki Incorne Amoufit£ ate 0110912024 OVIO/2024 Activity Autumn Term Subs 15 x£35 NDte5 75% ttr betransferred to Grou 525.00 280.00 AIC at end ofyear1£393.751 Air Hop Income 28x Elo rran5ferfrom Group AccDuntllrdudes 14 subs @ £35 z £490, 5Witpiming £18, Camp 9x£30-£270 WinterTerrn Subs 20 x £35 2511112024 0ty0112025 778. 75% to be transferred to Group Alc at end of year IE367.501 75% to be transferred to Group AIC at end of ear1£5251 700.( Totsl Income 2.283.CO Expenditure Amount £ Date 07IIIA024 1711212024 Acbvity Air Hop Beaver5 Expen5e5 IPW Hlre/Scout Shoplxmasl Cheque No BACS 280.00 191.22 Pald from group ac.. Swirnming£60. PW Carnp Dep051t 11 June £50, PW Camp Final Payment 17July £58.75Qmp expenses 23 ott £220.55 Transferto Group Account Scout Shopi Space Night, Qmp fire Blrd Boxes 2511U2024 3110312025 2610112025 2610212025 389.30 1,286.25 78.03 39.cks Total endlture 2,263.86 3V0312025 Net P051tion FY 24125 E19.14 End State FY 24ft5 £1.530.17