2024-03-31-accounts - Selsley Scout Group

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Selsley Scout Group – Trustees Annual Report

For the period 1st April 2023 to 31st March 2024

This document is issued to demonstrate compliance with the Charities Act 2011 in demonstrating our purpose and activities as being for the public benefit and that the trustees have demonstrated regard to the commission’s guidance when exercising any powers or duties to which the guidance is relevant.

Section A Reference and Administration Details Charity Name Selsley Scout Group Registered Charity No. 302118 HQ Registration No. Charity Address The Old Forge, Selsley Road, Stroud, Gloucestershire, GL5 5LB

Trustees for the period

Name	Role	Dates acted (if not entire period)
Tim Crane	Group Chair (ex-officio)
Steve Jackson	Group Scout Leader (ex-officio)
Julian Apps	Group Treasurer (ex-officio)
Sarah Bennie	Group Secretary (ex-officio)	1 Nov 23 to present
Andrew Wasley	Cub Scout Leader (ex-officio)
Cheryl Apps	Beaver Scout Leader (ex-officio)
Roger Mills	Quartermaster & Elected member
Alex Hathway	Elected member	1 Nov 23 to present
Helena Gauterin	Elected member	1 Nov 23 to present
Richard Hartle	Elected member	1 Nov 23 to present

Names of Advisors

Names of Advisors
Type of Advisor	Name
Independent Examiner	Jess
Group Administrator	Laurie Hall

Section B Structure, Governance and Management

Governance and Management

The Group’s governing documents are those of the Scout association. They consist of a Royal Charter, which in turn gives authority to the bye laws of the association and the policy, Organisation and Rules (POR) of the Scout Association. The Group is a trust established under these rules which are common to all Scout Groups. The Trustees are appointed in accordance with the POR of the Scout Association.

The Scout Group is managed as an educational charity by the Group Trustee Board, the members of which are the charity trustees. As trustees, they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Trustee Board consists of the Chair, Treasurer and 8 other Trustees (including 4 ex-officio Trustees) and meets every 2 months. Members of the Trustee Board complete the Scout Association

online Trustee Induction training course within 6 months of joining the Board. They also are required to hold an in-date DBS certificate.

The Trustee Board exists to ensure that the charity is well managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation’s policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

Risks and Internal Controls

The Trustee Board has identified and periodically reviews and monitors the main risks to which they believe the Group is exposed. The main risks include:

Damage to the Scout Group Building, Property and Equipment . The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members . The Group, through the annual membership fee, contributes to the Scout Association’s national accident insurance policy. We provide accident and injury insurance for all adult helpers who are not uniformed leaders. Risk Assessments are undertaken before all activities.
Reduced Income from Fundraising . The Group is primarily reliant upon income from subscriptions and hall rental. A substantial fall in hall rental income may necessitate an increase in subscriptions.
Reduction or loss of adult volunteers . The Group relies entirely on volunteers to run and administer the activities of the Group. Importantly, we need a certain number of uniformed leaders to be able to continue to operate the Beavers, Cubs and Scouts Sections. Many of the volunteers are drawn from the parents of the young people who join the Group. The commitment required is significant, and understandably, leaders often wish to move on or stand down after a few years. If we are unable to maintain the necessary level of uniformed leaders, we would have to consider reducing the size of a section or closing it altogether.
Reduction or loss of members . We currently have sufficient numbers of young people to justify one Beaver Colony, a Cub pack and 2 Scout troops. Many of our young people have worked their way up through the Sections and our catchment area is reasonably large due to the quality of programme we offer. However, if there was a significant reduction in the membership of a Section, then we would need to consider reducing the size of the Section of closing it altogether.

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. All expenditure requires approval from 2 designated signatories and items or expenditure over £100 needs Trustee Board approval. The Group has comprehensive insurance policies to ensure that insurable risks are covered.

Section C Objectives and Activities

The purpose of Scouting is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

As Scouts we are guided by these values:

Integrity – we act with integrity; we are honest, trustworthy and loyal.
Respect – we have self-respect and respect for others.
Care – we support others and take care of the world in which we live.
Belief – we explore our faiths, beliefs and attitudes.
Co-operation – we make a positive difference; we cooperate with others and make friends.

Scouting takes place when young people, in partnership with adults, work together based on the above values, and:

take part in activities indoors and outdoors;
Undertake new and challenging activities;
Learn by doing;
Share in spiritual reflection; take responsibility and make choices;
enjoy what they are doing and have fun.

The Scout group arranges a programme of weekly meetings during school term times, with indoor or outdoor activities and challenges for young people of all ages between 6 and 18. The Group also organises weekend and holiday activities that include camps, hikes, visits and other adventure activities. The Group also participates in events that are organised at District, County or National level.

Young people in Scouting can earn badges in recognition of skills learned, challenges met and activities carried out. Our regular programmes and other activities such as camps, are designed to meet the badge requirements. If young people complete enough activities and challenges they will earn their Chief scout’s Award.

To help young people in their personal development, if and when our leaders judge that they are ready for the challenge, they may be given a position of responsibility. For example, a sixer or seconder with the Cub section, Patrol Leader or Assistant Patrol Leader with the scout troop or Young Leader, assisting the adult volunteers in the planning and running of programmes for a younger Section.

Public Benefit Statement

Selsley Scout Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Subscriptions are set at a level that covers only the immediate running costs of the Group and the annual membership fees to the Scout Association, thus ensuring they remain as low as possible and do not unduly restrict membership. The Group have a hardship policy and a process to support access to Scouting. We admit members primarily from the local community in the immediate area around Selsley.

Section D Achievements and Performance

During the period 1 April 2023 to 31 March 2024, Selsley Scout Group continued to provide a full range of scouting activities, including overnight, weekend and multi-day camps, for young people of all ages from 6 – 17 years. Our membership numbers grew slightly as a result of an increase in the Cub pack.

The highlights of the year included:

Two leaders, Steve Jackson and George Hill, plus 4 Scouts (Milly Bartlett, Ben Mason, Izzy Meadows and Max Stead) attended the World Scout Jamboree in South Korea.
The Scout Troop attended several camps including: Strategy Camp in June, Summer Camp to Blackwell Court in July, Operation Bald Eagle Camp in October and a Spring camp at Penn Wood in March 2024.
The Cub Pack attended the Evolution Camp in June and a camp at Penn Wood in October, where Andy Wasley (Cub Leader) achieved his Night’s Away permit.
The Scouts took part in the Stomp and Cubs took part in the Farriers Challenge (both District events).
The Cub Pack enjoyed visits to Air Hop in Bristol, Ice-Skating in Stroud
The Group attended the 270 Climbing Park in March with Beavers, Cubs and Scouts all enjoying the high ropes activities.
The Scouts undertook several fund-raising activities including bag packing at Waitrose and running a water station at the Berkeley Half marathon, in order to raise money towards their participation in the Essex International Jamboree.

During the period, we recruited a couple of new adult volunteers into the Cubs Section and the Scout Leader, Steve Jackson, has now become the Group’s Lead Volunteer (previously Group Scout Leader). At the time of writing, our Beaver Leader, Cheryl Apps, has stood down with effect from July 2024; however, she will remain as an Occasional Helper with the Group. Steve Jackson will run the Beaver Section until some new leaders have been recruited. Each Section has a healthy number of Young Leaders to support the programme.

Tim Crane continues to be the Group Chair and a number of new volunteers stepped forward in Autumn 2024 to help the Group as Trustees. Our Treasurer, Julian Apps, is stepping down from the role but will be replaced by Debbie Batterick.

Section E Financial Review

Reserves Policy

The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group, or at the very least, to conduct an orderly wind-down of the group, should income and hall rental activities fall short. The Group Trustee board considers that the group should hold a sum equivalent to at least 12 months of essential running costs, including insurance, utilities, equipment and maintenance costs, but excluding membership fees as these are covered directly from subscriptions.

The Group held cash reserves of £** at 31[st] March 2024. This is above the level required for operating expenses; however, it provides capital for future projects.

Investment Policy

The Group has adopted a low-risk strategy to the investment of its funds and currently, all funds are held in cash, using a mainstream bank (Cooperative bank). At present, the Group has 4 bank accounts: one for each Section and a Group account. All funds are held in accounts with instant access to funds.

The Group Trustee Board regularly monitors the levels of the bank balances to ensure the Group obtains maximum value from its banking arrangements.

Section F Other Information and Future Plans

The immediate priority for the Group is to recruit a new leadership team for the Beaver Colony and ensure they are supported in running a high-quality programme. In the future, we would be keen to integrate a Squirrels Section into the Group but this would require a new team of volunteers to run it.

Later in 2024, the UK Scouts Transformation programme will take effect and we will be preparing for the changes that that will be bring.

Section G Declaration

The Trustees declare that they have approved the Trustees’ Report above.

Signed on behalf of the trustees:

Tim Crane, Chair

3[rd] September 2024


Selsley Scout Group Accounts 2023/24
All Sections Summary

	Start state: EFY	Income 23/24	Expend 23/24	Net FY 23/24	End State FY 23/24
Beavers Section	£1,522.63	1,337.50	£1,349.10	-11.60	1,511.03
Cubs Section	£3,264.73	£6,728.69	£7,114.47	-£385.78	£2,878.95
Scouts Section	£6,081.11	£23,609.00	£23,183.67	£425.33	£6,506.44
Group	£24,835.93	16,835.36	£15,452.81	1,382.55	26,218.48
Total	£35,704.40	£48,510.55	£47,100.05	£1,410.50	£37,114.90
					£37,114.90	Actual
					£0.00	Delta


Selsley Group Accounts 2023/24

01/04/2023	Opening balance		£24,835.93

Income
Date	Ac�vity	Amount £	Notes
06/04/2023	CAMM	£225.00
06/04/2023	Baby Ballet	£350.00
11/04/2023	Private Booking (Knight)	£30.00
18/04/2023	Joys of Yoga	£105.00
18/04/2023	Kishori Yoga	£165.00
12/05/2023	Private Booking (cash payments)	£50.00
22/05/2023	Private Booking (cash payments)	£85.00
24/05/2023	Private Booking (cash deposit)	£30.00
05/06/2023	Private Booking (Jenna Monroe)	£35.00
10/07/2023	Private Booking	£50.00
27/07/2023	Kishori Yoga	£75.00
31/07/2023	Joys of Yoga	£210.00
01/08/2023	CAMM	£225.00
18/08/2023	Private Booking	£148.50
07/09/2023	SDC Cotswold Canal	£1,890.00
11/09/2023	SDC Cotswold Canal	£1,890.00	Error paid twice see Row 80
13/09/2023	Private Booking (cash deposit)	£30.00
18/09/2023	Private Booking (N Brine)	£30.00
19/09/2023	Cotswold Wardens Mtg	£30.00
19/09/2023	CAMM	£300.00
29/09/2023	Private Booking (Jones)	£30.00
18/10/2023	Private Booking (Cash Deposit x 2)	£60.00
19/10/2023	Marquee Hire (Haine)	£50.00
01/11/2023	Private Booking (Sollars)	£30.00
13/11/2023	Private Booking (cash)	£30.00
27/11/2023	SDC Hire	£90.00
11/12/2023	Joys of Yoga	£270.00
12/12/2023	Private Booking (James)	£30.00
12/12/2023	Baby Ballet	£480.00
18/12/2023	Private Booking (Monks)	£30.00
18/12/2023	NHS Hire	£1,080.00
20/12/2023	Gardening Club	£72.00
20/12/2023	Cricket Club Dinner	£25.00
20/12/2023	Private Booking (Su�on)	£30.00
08/01/2024	CAMM	£225.00
11/01/2024	Private Booking Xmas (Pritchard)	£45.00
18/01/2024	Wayleave Income	£30.85

19/01/2024	Private Booking (Westerman)	£30.00
19/01/2024	Private Booking (Gaskell)	£30.00
29/01/2024	Private Booking (Hodges)	£30.00
05/02/2024	Private Booking (Collender)	£30.00
07/02/2024	Scout Fellowship Hire	£100.00
19/02/2024	Private Booking (Jackson)	£30.00
23/02/2024	Private Booking (Holley x 2)	£60.00
26/02/2024	Private Booking (Lowe)	£30.00
25/03/2024	Li�le City	£80.00
25/03/2024	Baby Ballet	£330.00
25/03/2024	NHS Hire	£810.00
28/03/2024	Kishori Yoga	£90.00
31/03/2024	Income from Sec�on Subs	£6,624.01	Beavers (£895.88) Cubs (£1993.13) Scouts (£3735)
	Total Income	16,835.36

Expenditure
Date	Ac�vity	Amount £	Cheque No
03/04/2023	Annual Membership	£4,636.00
13/04/2023	Cleaner	£86.37
21/04/2023	E.on	£590.61
10/05/2023	Cleaner	£90.04
10/05/2023	Corona�on Badges (Cheryl Apps)	£100.00
09/06/2023	Audit	£60.00
13/06/2023	Cleaner	£87.76
26/06/2023	SWALEC	£651.85
06/07/2023	Group Activity - Airhop	£312.50	Cubs & Beavers contribu�ons, paid centrally
30/06/2023	Group Expenses (Gas, etc)	£100.50
11/07/2023	Cleaner	£85.98
18/07/2023	Bowling	£118.00	Cubs & Beavers contribu�ons, paid centrally
19/07/2023	Gas Service (Kerry)	£102.00
21/07/2023	E.on	£344.65
19/09/2023	Water	£202.64
22/09/2023	SWALEC	£1,203.19
29/09/2023	Kiblec Service/Maintenance	£204.00
02/10/2023	Maintenance	£45.95
17/10/2023	Boiler Repair (Kerry)	£486.56
17/10/2023	Insurance	£912.08
17/10/2023	SDC Refund (see row 23)	£1,890.00
20/10/2023	Goulden Marshall Audit	£75.00
20/10/2023	Annual Fire Check (Kiblec)	£180.00
24/10/2023	Cleaner	£69.75
24/10/2023	E.on	£95.17
03/11/2023	Five Valleys Arbor Hedge Cut	£360.00
06/11/2023	Cleaner	£87.25

06/11/2023	Cheryl Apps Central Corina�on	£120.00
06/11/2023	Cooking Equipment	£77.00
21/11/2023	Mainpoint H&S	£88.68
27/11/2023	Liz Be�y Group Expenses	£17.46
28/11/2023	Meko PAT Test	£78.00
28/11/2023	Cleaner	£84.47
18/12/2023	OPUS Energy	£113.36
27/12/2023	Cleaner	£43.68
27/12/2023	Water	£69.42
17/01/2024	E.on	£207.87
18/01/2024	OPUS Energy	£137.00
19/02/2024	OPUS Energy	£69.56
19/02/2024	Cleaner	£94.55
04/03/2024	New Cooker (Kerry)	£539.00
18/03/2024	OPUS Energy	£124.11
20/03/2024	Mainpoint Fire Appliance Check	£178.80
20/03/2024	Unity Insurance PAME/Trustee	£52.00
25/03/2024	Cleaner	£80.00
25/03/2024	Plumber (GR Watson)	£98.00
31/03/2024	Write of of Small accoun�ng diference - assumeddue to mul�-sec�on ac�vi�es & payment	£2.00
	Total Expenditure	£15,452.81

31/03/2024	Balance	£26,218.48


Selsley Scouts Accounts 2023/24

01/04/2023	Opening balance		£6,081.11

Income
Date	Ac�vity	Amount £	Notes
01/04/2023	Summer Camp Income	£3,555.00
01/05/2023	Summer Term Subs	£1,895.00	75% to be transferred to Group A/C at end of year (£1421.25)
01/07/2023	OBE Income	£546.00
01/09/2023	Subs Autumn Term	£1,505.00	75% to be transferred to Group A/C at end of year (£1128.75)
01/09/2023	Essex Jamboree Deposits	£2,175.00
20/09/2023	Dona�on - Cricket Club	£150.00
25/09/2023	KSST Grant - Essex Jamboree	£1,000.00
01/10/2022	Essex Jamboree 2nd Payment	£3,000.00
01/11/2023	Stomp Income	£133.00
13/11/2023	Dexter Byrne Payment	£15.00
01/11/2023	Air Hop Income	£320.00
01/11/2023	Essex Jamboree Payments - LL, IR, JE & MS	£300.00
30/11/2023	LSPC Essex Jamboree Grant	£200.00
01/12/2023	Stonehouse Rotary Essex Jamboree Grant	£175.00
19/12/2023	Bag Packing - Fundraising	£1,127.00
19/12/2023	Bag Packing - SumUp	£173.00
27/12/2023	Duck Sales & Quiz	£330.00
29/12/2023	KSPC Essex Jamboree Grant	£200.00
31/12/2023	Spring Camp Payments	£850.00
01/01/2022	Subs Winter Term	£1,580.00	75 % to be transferred to Group A/C at end of year (£1185)
13/02/2024	Megan EIJ Pre-Camp	£10.00
29/02/2024	Essex Jamboree Final Payments	£2,750.00
01/03/2024	270 Climbing Income	£500.00
01/03/2024	Strategy Camp Income	£1,120.00
	Total Income	£23,609.00

Expenditure
Date	Ac�vity	Amount £	Cheque No
06/04/2023	Strategy Camp Payment	£1,670.00	BACS
26/04/2023	Tents /Shelter	£185.00	BACS
28/04/2023	Gas Burners	£119.90	BACS
19/05/2023	Blackwell Court Fees	£3,372.40	BACS
19/05/2023	Expenses	£123.31	BACS
24/05/2023	Wizard Tee Shirts	£239.20	BACS
12/06/2023	Summer Camp Expenses	£817.11	BACS
13/06/2023	Gas Summer Camp	£53.50	BACS
10/07/2023	OBE Booking	£416.00	BACS
24/07/2023	Error from Previous FY	£50.00	BACS
21/08/2023	Tent/Gas/Scout Shop/Aldi	£127.29	BACS
27/09/2023	Essex Jamboree Deposit Booking	£2,175.00	BACS
17/10/2023	OBE + Expenses	£197.00	BACS
20/10/2023	Benne�s Coach Deposit	£200.00	BACS
03/11/2023	Essex Jamboree 2nd Payment	£3,300.00	BACS
21/11/2023	Air Hop	£300.00	BACS
21/11/2023	Stomp/PW Deposit/Scout Shop Badges/Ac�vi�es	£250.49	BACS
20/12/2023	Tents / Air Hop / Cross Bows / Badges	£181.56	BACS
27/12/2023	Gas	£122.97	BACS
31/01/2024	Climbing Deposit	£212.50	BACS
22/02/2024	Drumming Workshops	£140.00	BACS
28/02/2024	Essex Jamboree Final Installment	£3,275.00	BACS
19/03/2024	270 Climbing(Transfer to Cubs Bank Account)	£262.50	BACS
25/03/2024	Strategy Camp Booking	£1,149.00	BACS
25/03/2024	Tee Shirts	£283.94	BACS
25/03/2024	Penn Wood	£225.00	BACS

31/03/2023	Transfer to Group Fund	£3,735.00
	Total Expenditure	£23,183.67

31/03/2024	Balance	£6,506.44

	Note: Total Essex Jamboree Income = £11,580


	Selsley Cubs Accounts 2023/24

01/04/2023		Opening balance		£3,264.73


Ac�vity		Amount £	Notes
Subs		£2,577.50	(75% to group	- £1933.13 see line 22)
Activities		£4,151.19
Total Income		£6,728.69


Selsley Cubs Accounts 2023/24

01/04/2023	Opening balance	£3,264.73


Ac�vity	Amount £	Notes
Subs	£2,577.50	(75% to group - £1933.13 see line 22)
Activities	£4,151.19
Total Income	£6,728.69

Expenditure
Ac�vity	Amount £	Notes
Trips Away	£2,460.26
Camps	£1,980.16
Leaders Uniforms	£30.99
Badges, Woggles, Certificates	£392.57
Stationary & Craft Materials	£92.93
Equipment	£107.19
Food	£90.74
Online Scout Manager fee	£26.50
Subs to Group	£1,933.13	See line 8
Total Expenses	£7,114.47

Ballance as at 31 Mar 2024	£2,878.95


Selsley Beavers Accounts 2023/24

01/04/2023	Opening balance		£1,522.63

Income
Date	Ac�vity	Amount £	Notes
Apr/May 2023	Summer Term Subs	£140.00	75% to be transferred to Group A/C at end of year (£105)
01/07/2023	Beaver Bowling	£28.00
Sep/Oct 2023	Autumn Term Subs	£529.50	75% to be transferred to Group A/C at end of year (£397.13)
Jan/Feb 2024	Spring Term Subs	£490.00	75% to be transferred to Group A/C at end of year (£367.50)
01/03/2024	Mothers Day Flowers	£15.00
01/03/2024	Spring Term Subs	£35.00	75% to be transferred to Group A/C at end of year (£26.25)
01/03/2024	270 Climbing	£100.00
	Total Income	1,337.50

Expenditure
Date	Ac�vity	Amount £	Cheque No
06/11/2023	Cheryl Apps Expenses	£37.94	BACS
06/11/2023	Cheryl Apps Beavers Expenses	£205.00	BACS
27/11/2023	Liz Be�y Expenses	£8.07	BACS
28/11/2023	Cheryl Apps Beavers Expenses	£2.86	BACS
11/03/2024	Liz Be�y Flower Arranging	£20.12	BACS
11/03/2024	Cheryl Apps Beavers Mothers Day	£27.03	BACS
12/03/2023	Cheryl Apps Beavers Badges	£52.20	BACS
19/03/2024	Transfer to Cubs for 270 Climbing	£100.00	BACS
31/03/2023	Transfer to Group Fund	£895.88	75% of subs collected
	Total Expenditure	£1,349.10

31/03/2024	Balance	£1,511.03

(HARITY COMMISSION FOR ENGW ANO WALES Independent examinerfs report on the accounts Section A Independe171 Examiner 5 Report Report to the trustees EL£tsy SCOJT f(20oP Si tnAQcH 2024 On accounts for the year ended Charlty no Ilf any) 502118 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended & ) J OSI2021 Responsibillties and basis of report As the ¢hariVs trustees. you are responsible for the preparation of the accounts in accordance with the r&]uirements of the Charrties Act 2011 (Ihe Act.). I report in resrect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all Ihe applicable Directtons given by the Charity Commrssion ur¥Jer section 145(5)(b) of the Act. Independent examinevs statement Inse name I have completed my examination. I confim that no material matters have come to my attention in connectton wtth the examination lotheu dIs¢lv1ch gNes me cause to belie¥e that in, any material the accounting records were not kept in accordance with section 130 of the Chartties Act: or the accounts did not accord wtth the accounting records: or the accounts did not cornply with the applicable requirements conceming the fonn and content of accounts set OLrt in the Charrties (Accounts and Rerorts) Regulations 2008 other than any r&uuirement that the accounts give a 'true and fair, view which is not a mattel considered as part of an independent examination. I have no COnmS and have come auoss no other matters in connedion with the examination to vthith attention should be drawn in this report in order to enab a prOr undetstanding of the accounts to be reached. . Ploase delete the words in tho brnckets rfthey (*) not apply. Signed: Name: JÉS&CA rrAosFlfJtLL FCA Relevant professlonal quallficatlonls) or body ICAEWI 0. IE02199 IER Oct 2018

(11 any): Address: Section B Disclosure Only complete rf the examiner needs to highlight material Tr.atters of conrn (see CC32. Independent examination of charity accounts: directs'on5 and guidance for examiners). Glve here brief detalls of any items that the examiner wishes to disclose. IER Oct 2018