## 1[st] Ockendon Scout Group Annual Report and Accounts (2020/21) March 2022 ## Contents |1.|Agenda-AGM-15.03.22
1| |---|---| |2.|Executive Members
2| |3.|~~GSL Statement~~
~~3~~| |4.|Leaders Reports
4| |5.|QMs Report
7| |6.|AGM minutes December 2020
8| |7.|Independent Examiners Report 2021 SIGNED
11| |8.|Published Accounts-31 March 2021
12| Headquarters: Tamarisk Road, South Ockendon, RM15 6HU ## 1[st] Ockendon Group AGM Agenda 2021 Tuesday, 15 March 2022 @ 8.30pm 1. Welcome and Introduction 2. Apologies for absence 3. To receive and consider the minutes of the previous AGM 4. To receive and adopt the Annual Report for the previous financial year _(2020 - 2021)_ _5._ To receive and adopt the Financial Statements for the previous financial year _(2020-2021)_ 6. To elect and appoint the Officers of the Group Executive Committee: Approval of the Group Scout Leaders nomination for - Group Chair – Josie Pitt - To elect the Group Secretary - Heather Mc Fee - To elect the Group Treasurer - Colin Wheatley 7. Ockendon Group Leaders expressly indicating to the AGM, that they are willing to sit on the Group Executive Committee as an Ex-officio member. Moment to Speak about section 8. To approve the Group Scout Leaders nominations to the Group - a. Executive Committee - See over 9. Independent Examiner for the coming year - (Mr Stuart Ince) 10. Presentation of awards – Chief Scouts Commendation 11. Conclusion and vote of thanks ## 12. Questions 13. Close of meeting Charity Number: 302086 Group Scout Leader: James Ellis Group Secretary: Heather McFee ## **1st Ockendon Group Executive Members** |Chair:|Mrs Josie Pitt|Nominated| |---|---|---| |GSL:|Mr James Ellis|Ex Officio| |Treasurer:|Mr Colin Wheatley|Elected| |Group Secretary:|Mrs Heather Mc Fee|Elected| |Group Administrator:|Mr Colin Ward|Elected| |Group Quartermaster:|Mr Peter Gore|Co-Opted| |Executive Committee Member:|Mrs Vikki Freeland|Nominated| |(Community Liaison)||| |Executive Committee Member:|Mrs Lyndsey Gosling|Elected| |Executive Committee Member:|Mrs Anita Jones|Nominated| |Executive Committee Member:|Mrs Nicky Ovey|Nominated| |(Fundraising)||| |S**ection Leaders**||| |Beavers:|Mr Malcolm Taylor|Ex Officio| |Cubs:|Mr Paul Morton-Kemp|Ex Officio| |Scouts:|Mr Michael Pitt|Ex Officio| ||(Health & Safety)|| |Squirrels:|Mrs Kerry Downes|Ex Officio| Charity Number: 302086 Group Scout Leader: James Ellis Group Secretary: Heather McFee ## **GSL Statement** As the Scout Association reverts to a “business-as-usual” or Green Status we, at Ockendon Group find ourselves well positioned to move forward in a meaningful way. As a team we have secured significant funding in addition to what was made available from government and local authority schemes. This has enabled Ockendon Group to operate our building and program with minimal impact. It has also enabled us to soften the blow to other organisations that use the building to support the local community in other ways under Guiding and Youth Club activities. With the dedication of our leadership team, we have continued to provide our sections the best practical and engaging program possible under the restrictions. We have safely managed outdoor group activities and fundraising such as Fireworks, Remembrance, and grant applications. We have retained our numbers where some groups have been impacted. In short, every effort has been made to maintain our presence in the local community and provide engaging support for our young people. As we are recently permitted face-to-face engagement, we have big plans. Camping season is upon us and we will be in full attendance. The Dorset trip took place and planning is underway for District camps, Mega Camp & Reineck Germany trip to name a few. Ockendon Fun Day is proposed for May, Firework Night in November and we will return this year with our popular Christmas Fayre. 2022 will also see the formation of our newest section Squirrels which will bring a new dynamic to our group. I would like to take this opportunity to thank Ockendon’s Executive Committee and the Scouting leadership teams for their impressive dedication to the Scouting values. Without their continued support Ockendon Group would not find itself in such a fortunate position. Thank you. ## **James Ellis GSL Ockendon Group** Charity Number: 302086 Group Scout Leader: James Ellis Group Secretary: Heather McFee ## **Leaders Reports** ## Beavers Good evening, all It is nice to see you all since our last AGM. 1[st] Ockendon Beavers have 22 beavers, 2 Leaders 2 helpers and 3 young leaders. Since 2019 we have had a very difficult 2 years with covid, but Ockendon have been very busy during these times, although we could not meet face-to-face, we have kept beavers going through Zoom meetings which were very well attended by the beavers. We have had 10 Beavers during the 2 years gain their Bronze award and have done 14 assorted badges and 2 virtual sleepovers. I would like to thank all my leaders, helpers and junior leaders and of course the parents for all their help during this time, without them I could not have made this 2 years work. Looking forward to the coming year, we are on course to get most of the beavers their bronze award this term, and to get their new badge done. Many thanks **Malcolm BSL** ## **Cubs** Evening Parents, Leaders and Attendees, Since the last AGM the cubs section, as always, has been extremely active. Cubs have maintained a program in person where possible, on-line or via correspondence when not. During the midst of the lock-down the leadership team worked hard to have a constant presence online via Zoom for the young people to have a place where they were able to interact with their peers, participate in activities and hopefully have some fun away from the impacts of Covid 19. The program was robust enough to ensure that all cubs moving on to scouts were able to gain the Chief Scout Silver Award with a mixture of content that was suitable to be deployed in a home setting. Weekend door to door deliveries of activities packs by the leaders enabled the YP to continue to receive badges and awards that might otherwise have been forgotten or delayed. One particular opportunity to “Camp at Home” was a tremendous success. Since returning to face-to-face activities, the pack has moved from strength to strength. One of the few packs within the District to retain their numbers. Since starting we have signed up to the renowned Germany trip, Mega Camp and are actively recruiting members with such programmes as “bring a friend” nights. I would like to take the opportunity to thank the Cubs leadership team, Section helpers and Young Leaders for all the effort and dedication that freely given to make sure that 1st Ockendon Cubs is, and continues to be a valued resource to the local community. ## **Cubs Leadership Team** ## **Scouts** It was a tough two years for our Scouts during lockdown however, we did retain all our Scouts and actually increased our numbers through Cubs swimming up and new joiners. Not only that, 9 Scouts achieved their Gold Awards through Virtual Scouting, with thanks to Colin Ward for his assistance. We had weekly meetings via Zoom for quite some time. Scouts as a Group attended the District Virtual Camps, Jamba Homa Camp and the Great Indoors Camp Out, along with many other smaller District lead activities. We even managed to celebrate VE Day virtually by making cakes, decorating our homes and gardens with bunting and singing We'll Meet Again with Versa Lynn on video. We promoted outdoor activities for Scouting and had a number of Scouts join the District Fishing Competition. From our first face-to-face we hit the ground running and have actively grown Scouting at 1[st] Ockendon. We even managed a late camp at Cherrywood in October, which was very damp but we all still managed to have fun and achieved the outdoors Challenge Badge sections of knife, axe and saw, fire lighting, outdoor cooking and wide games. I would like to thank my co-leaders for their support and would like to push on from this fantastic restart to Scouting. I would also like to thank the parents on behalf of all the leaders for their patience, understanding and assistance in helping us to keep Scouting going in difficult times. Lastly, I'd like to thank all the young people for being brilliant, enjoying what they do and understanding the difficulties we have all faced. ## **Mike Pitt** ## **on behalf of the Scouts Leadership Team** ## **QMs Report** It’s been a tough year, especially with not being able to get all equipment out to camp, which is where it should be. With the help of section leaders the tents were put up within the HQ to air (social distance observed of course) and with the grant obtained we were able to purchase a new 12 person tent to replace two old 5 person tents which had done the group good service. Looking forward to a better year. Peter QM Headquarters: Tamarisk Road, South Ockendon, RM15 6HU __________________________________________________________________________________________ # 1[st] Ockendon Group Annual General Meeting Minutes 21st December 2020 Due to social distancing this meeting was conducted via Zoom |Chaired By: Jo Pitt|Chaired By: Jo Pitt|Minutes By: Heather McFee|Minutes By: Heather McFee|Minutes By: Heather McFee| |---|---|---|---|---| |Attendees: James Ellis, Jo Pitt, Colin Ward, Ian Trumper, Nicky Ovey, Anita Jones, Michael
Pitt, Sandra Smith, Steve Arnold, Heather McFee, Kerry Downes, Lyndsey Gosling, Peter Gore,
Paul Morton Kemp, Sue Rogers.||||| |||||| |Item|Subject||Action
By|| |1|**Apologies:**Colin Wheatley, Gordon McFee, Malcolm Taylor|||| |2|**Approval of previous minutes:**received and agreed|||| |3|**Matters arising: N/A**|||| |4|**Chairperson’s report:**Chairperson welcomed everyone to the
meeting and thanked them for attending. Also a big thank you to
the team for the hard work put in this year.|||| |5|**Secretary’s report:**Nothing to report|||| |6|**Treasurer’s report:**Annual report and financial statement
agreed. Thanks to Colin Wheatley for his continued hard work on
the accounts.|||| Charity Number: 302086 Group Scout Leader: James Ellis Group Secretary: Heather McFee 7 **Nominations:** Nomination for Chair: Jo Pitt Proposed: James Ellis Seconded: Colin Ward Nomination for Group Secretary: Heather McFee Proposed: Jo Pitt Seconded: Sandra Smith Nomination for Group treasurer: Proposed: Jo Pitt seconded: Paul Morton Kemp Nomination for Group administrator: Colin Ward Proposed: James Ellis seconded: Jo Pitt Nomination for Quartermaster: Peter Gore Proposed: James Ellis Seconded: Paul Morton Kemp Nominations for other Exec members: Anita Jones Proposed: James Ellis Seconded : Heather McFee Kerry Downes Proposed: James Ellis Seconded: Sandra Smith Nomination for Vicky Freeland To be community liaison Nicky Ovey For fundraising Health and Safety co opted: Michael Pitt Sandra Smith stood down this year, was thanked for her hard work and contribution. 8 **Leaders of sections:** Cubs: Paul Morton Kemp agreed to continue Beavers: Malcolm Taylor - GSL confirmed as unable to attend Scouts: Gordon McFee - Confirmed via GSL also unable to attend. Charity Number: 302086 Group Scout Leader: James Ellis Group Secretary: Heather McFee |9|**Independent Examiner**
Mr Stuart Ince has also confirmed to continue as independent
examiner.||| |---|---|---|---| |10|**Conclusion**- Jo Pitt thanks all the volunteers for time and hard
work this year.||| |11|**Questions**- there were no questions to be asked.
Meeting closed at 8pm.||| Charity Number: 302086 Group Scout Leader: James Ellis Group Secretary: Heather McFee Ind•pendant Examiner's Report to the Trustees of the 1st Ockendon Scout Group I report on the accounts of the GrouplDistriGt for the year ended 31 March 2021 which ￿MpriSe the Statement of Financial Activitses. the Balance Sheet and related note5. This report is made solely to the trustees in a¢¢ordance writh Seth"ons 43 and 44 of the Charities Act 1993. My work has been undertaken so that I might state to the chanty's trustees those matters l am required to state to them in an Independent Examiner's ￿ptsrt and for no other purpose. To Ihe lullesl extent permitted by law, I do not accept or assume responsibilty lo anyone other than the chanty and the charity's trustees for my examinab.on wofk. R•8poctlv• regponslb1l1tb￿ of Trusto•s and Examln•r Tho Group'slDislricl'8 Iru8tee8 are responsible for the preparation of the accounts. They wnsider that an audit 18 not required for this yeai {under Seth'on 43 121 of the Charities Act 1993 {the 1993 Act)) and that an independent xamin81ion is needed. It 18 my responsitslity to.. Examine the acccmjnts lunder Section 4313) (a) of the 1993 Acti.. To follow the procedures laid down in the General D1￿c￿￿8 given by the Charity Commissioners (under Sectson 43171 Ibl of thè 1993 Actl, and To 81ale %thether partlcular matter5 have come to my attention. Bjsls of Indewndent EMmln•rf# rnport My examination was camed out in accordance wlh the General Directions given by the Charity Commi$sioner8, examination includes a review of the ￿￿OUntIng records kept by the GrouplDistn"ct an¢J a comparison of the accounts presented thosè record¥. 11 also i￿l￿deS consideration of any unusual items or disclosures in the aceounl$, and seeking explanations from you as trustees coneeming any such matters. The procedures undertaken do not provide all the evidence that would be required in an aLKlit. and consequently I do not expre88 an audll oplnlon on the vièw given by the accounts. Ind•p•nd•nt Examlnorf• •t•t•m•nt In conn¢¢b'on wlh my examlnation, no matter has come lo my attent￿n.. which gives me re8sonable cause to beligve that in ary m•lori81 respect the requiromenls lo keep accounting record$ in aCc￿danCe wth So¢tion 41 of ￿ 1993 A¢t;and lo prepare a￿Ount$ %¥hich a¢Mrd vith the arLounting r•cord8 and compty wth the accounting requirom•nts of tho 1993 Act have not been m•l,' or 2. to which, in my opinion, attffition shL*dd be drawn in wler lo enablè a propgr understanding of the accounts to be reached. Name.. .SIvprfts- lfvJ Qualrfication.. Address.. Dale.. IOY¥+ ..sW.L!w.....ts..i.k.-....................................................... LT700006 ## 1st Ockendon Scout Group ## **Receipts & Payments Account summary for the year ended 31st March 2021** |Total receipts for the year
Total payments for the year
Net receipts (payments) for the year
Cash, bank and similar funds brought forward
Cash, bank and similar funds carried forward|This Year
General
Fund
£
29,900.21
-7,990.13
21,910.08
16,481.31
£38,391.39|Previous
Year
£
36,333.85
-41,503.73
-5,169.88
21,651.19
£16,481.31| |---|---|---| The above account and accompanying statement of assets and liabilities were approved by the Trustees on..........7 February 2022...........and signed on their behalf by .............Mrs JB Pitt........................................... ## 1st Ockendon Scout Group ## **Receipts for the year ended 31st March 2021** |MEMBERSHIP SUBSCRIPTIONS
less: Paid
INCOME RECEIVED
Bank Interest
Explorers Levy
Guiding Levy
Use of HQ
DONATIONS (General)
GRANT - Thurrock Scouts (for Rent)
GRANT - Thurrock CVS (for Membership Fees)
GRANT - Government COVID-19
GRANT - Tesco (for Tee Shirts)
GRANT - Grays Public Purposes (for Tents)
JACK PETCHEY AWARDS
Marquee Hire
CAMPS & ACTIVITIES
Panto
AGM / Fun Day
Fireworks Night
Remembrance Day
FUND RAISING (General)
Christmas Fayre
OTHER INCOME
Income Tax recovered (Gift Aid)
Gas bottles returned
SUNDRY RECEIPTS
Uniform & Badge receipts
Loans received
TOTAL RECEIPTS FOR THE YEAR|This Year
£
1,050.00
5,594.20
-4,544.20
7.61
150.00
157.61
45.00
87.00
1,000.00
26,177.71
1,166.00
1,779.00
30,254.71
791.40
791.40
10.00
10.00
3,062.69
3,062.69
168.00
£29,900.21|Previous
Year
£
12,394.00
5,392.00
7,002.00
6.76
150.00
2,500.00
4,015.00
6,671.76
524.51
107.00
500.00
500.00
1,000.00
70.00
2,701.51
8,758.50
4,041.00
120.00
706.06
61.81
13,687.37
1,160.00
1,975.28
3,135.28
3,101.37
3,101.37
34.56
£36,333.85| |---|---|---| Page 2 ## 1st Ockendon Scout Group ## **Payments for the year ended 31st March 2021** |**PREMISES**
Rates
Rent
Water rates
Light and Heat
Insurance
Cleaning
Repairs & Renewals
Heating & Kitchen (2020)
DONATIONS / GRANTS (General)
Camping Equipment (Grays PP Grant)
Tee Shirts (Tesco Grant)
Equipment
General Maintenance
CAMPS & ACTIVITIES
AGM / Fun day
Panto
Fireworks Night
Remembrance Day
FUND RAISING (General)
Xmas Fayre
TRAINING
TRUSTEES EXPENSES
OTHER EXPENSES
GENERAL SECTION EXPENSES
PURCHASE OF UNIFORM & BADGES
SUNDRY PAYMENTS
TOTAL PAYMENTS FOR THE YEAR|This Year
£
150.00
749.39
1,325.04
932.37
3,156.80
30.00
884.00
1,060.00
90.00
2,064.00
1,644.20
1,644.20
0.00
0.00
0.00
600.24
524.89
1,125.13
£7,990.13|Previous
Year
£
304.89
150.00
515.02
1,927.55
1,271.57
316.81
338.23
14,174.46
18,998.53
20.00
332.33
397.54
749.87
10,858.70
331.25
4,167.00
559.85
40.00
15,956.80
42.93
1,166.82
1,209.75
0.00
0.00
2,935.03
966.75
3,901.78
687.00
£41,503.73| |---|---|---| Page 3 ## 1st Ockendon Scout Group ## **Statement of Assets & Liabilities for the year ended 31st March 2021** |**MONETARY ASSETS**
Group Bank Current Accounts
Group Bank Savings Account
Cash In Hand (Paid to Treasurer after Year End)
Cash in hand & bank (with Section Leaders)
**OTHER MONETARY ASSETS**
Tax Claim for Year ending ....................
Debts due to Group / District
**INVESTMENT ASSETS**
Government Stocks at market value
Other quoted securities at market value
Other investments
Property held for investment purposes
**NON-MONETARY ASSETS**Assets for Charity's own use
Badge Secretary's stock
Group/District shop stock
Land and Buildings
Motor vehicles
Scouting equipment, furniture, etc.
**LIABILITIES**Those due within one year
Accounts not yet paid
Expenses incurred not yet invoiced
Subscriptions not yet paid
Other
**LIABILITIES**Those due after one year
Loan (with details)
Hire Purchase owing
Leasing payments outstanding
Other long term liabilities
**CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS .................................**
**................................................................................................................................**|This Year
£
119.77
36,902.78
0.00
1,368.84
£38,391.39
0.00
0.00
£200,000.00
£17,500.00
£217,500.00
0.00
0.00
**...............................................**
**...............................................**|Previous
Year
£
620.78
13,515.76
0.00
2,344.77
£16,481.31
0.00
0.00
£200,000.00
£17,500.00
£217,500.00
0.00
0.00
**........**
**.......**| |---|---|---| Page 4