1st Hatfield Peverel Scout Group (Charity number 3020651 Receipts and payments account For the year from 1st April 2024 31st March 2025 Receipts and pa ments 2024125 2023124 Unrestfieted funds Unrestricted fund5 Pa Ènts Charitable Pa ments Youth ro ramme and aciiviliÈs Adult su ort and Irainin Renl Cleanin 3,931 1.789 3.919 and GardÈnin Gas and Water 2,597 1.252 1,539 3.318 4,151 325 10.216 293 114 739 979 1,540 1,3B8 2,467 1,183 150 10,542 140 71 487 79 Insurance airs and Renew21s bA81nlenance Refund of Hall De Conlnbution io cam Uniforms AGM and IrustÈÈ ex Broadband Subs Refunds Other costs C051s ensés Sub total Fundralsln ex enses Other fLJndraisin costs 495 66 Sub total Total Gross Expenditure Asset and inv8Stment purchases, etc. 6.268 1,357 Total payments Net of re¢elpts/(payments) Cash funds last year end Cash funds this year end 56.422 50.348 LT700002 Ioctcber 20241 2of3
1 st Hatfield Peverel Scout Group (Charity number 302065) Receipts and payments account For the year from 1st Aprtl 2024 31st March 2025 2024125 2023124 Unrestrlcted funds Unrestricted funds Recei ts Donations le Membershi Les5. Nlembershi Donalions acie5 and SiTnilar income 11.706 13.382 4.770 500 subscri aid on Nalionallcounl IArealDislrict 950 Girt Aid Youth Pri 2.706 2,662 10.854 r3mtne- Cam s and Evenls Sub total Grants Mainlenenace Other rants 2,500 300 Sub toial ros$ Fundraisin Waste Pa er Bad es and Uniforffl Other Income Other fundraisin events 1.280 266 125 908 455 1.751 acliwlies Sb total Scout hut Income Hire of e ment Other Scout hut incoTne Sub total Investment income Bank Interest Sociei The Scout AssDcialion Shori Term Investment Service OlheT Inveslfnenl Incvtnp 956 753 tota Total Gross Income Assat and Investmgnt sal. etc. 29 60 Total receipts LT700m2 (October 20241 1 of3
1 st Hatfield Peverel Scout Group (Charity number 302065} Receipts and payments account For the year from 1$t Aprll 2024 31st March 2025 31st March 2025 31st March 2024 UnTestricted fund5 Unrestricted funds Cash fund5 Bark cJrrent account 88nk de 0511 account Fund Raisin Account Resioual 831a on E uals Mone Q Bank CurrÈnl Account Total cash funds te¥ bèlaffKesYnlh rÈCeiplsa p fj,714 23.994 10.524 423 25,853 Card 3,975 menlsaccounll Other moneta a55et$ Èid In aoY3nce Oebls due froffl the Count IArealDislricUGrou Insurance claim Sub total Investment assets Inveslmenl Quoted Invesimenls Olhef InvesltnenlS- del811 Sub total Non moneiary a$sets for charitvs own use Bad e stock Sho stock Qlher siock Land and buildin Motor vehicles Scouli Qlher ment. fumitu elc Sub total Accoufits not et nses Incurred bul not invoiced Subscri Loafi- detail 322 Sub total Total net assets The above recelpts and payments account a Trustees on Xth X 200X (the date eTr behalf by statement of assets and liabilities were approved by the tee BoaTd meeting that approved the accounts) and signed on their Print Name Darren Nichola5 Jayne Reed LT700002 (October 20241 3of3
LT700006 - Independent Examiner's Report to the Trustees (January 20 Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year Independent examiner's report to the trustees of I" Hatfield Peverel Scout Group I report 4ihe trustees on my examination of the aCCOUfTr',s of the l iiatfieia . evorL,'. Scout Group .or the year en(Jed 202." Responsibilities and basis of report As :nc- cliarity .ru5.ees of rte ,atfield i everel ScouL Group YOJ are respop.5ible for the preparation of the èccoun:s In accordarce with the rotsJirements ol tle Charitie5 Act 20: 1't4c Act'l. I repork. Ir, resoect o, my e%arn'.Yation of the I . Hatsi ield Peverel Scout GroiJP accounts carr,ed out Ljnde" section l 45 OF I 20 1-. Act ano Ir carrying out my examination I have followed all the apaiicabie Directions given by thc CaritY Coiiimi5Sj under section. 145151 Ibl of thc Act. Independent examiner's statement I have comDlotea my oxamination. conl.'rm that r.o marerial m8t:ers have come to rny at:entiDn in connectioTr wi+ oxaiminaiion giviyg me ca'dse to bc icvc ?h3t In any mJtcrial respoct.. accoont.ng records were not Kept in respect of ;h.c L klatsield Pevcrel Scout Group as eQuIred by section 130 I) the Ait". or thc accounts do not accord w5th thtsse rc-ords. bc" I have llo concerns avd have conie across no other matters In copryection witk tbie examinaiion to whicn attention should i.clwn 'D -hi5 report I. order to ethablc" a proper undcr5iading ol thc accounts to De reached. Sigyea elevap.t professional qualification or membershio of piolc5s10nal oocsies Ill anyl.- Addre5S'. Date.
Trustees, Annual Report For the period From Islart datel rJLryWLry . to end date Section A Reference and administration details Charity name 1st Hatfield Peverel Scout Group Other names the charity is known by Registered charity number lif any) HQ registration number Charity's principal addsS The Scout Head uarters Church Roa(1 Halfield Peverel, Essex Poslcode Names of the charity trustees who manage the charity (These Willipu1s8dIn Ihe annvr6POrtctthe¢harify the Cha<¢y RewSt&rif0rt{g fgra Rwislered Chanty wrth 8 tharityregulaEOf) Trustee Name Offiee lif any) Dates a¢ted If not for whole year Darren Nicholas Ja ne Reed Clare Drain Carol Fisher-Hill Sarah Fer uson Jo Jarvis Colin Hill Grou Lead VolLJnteer Treasurer Secreta Cub Leader 8eaver Leader Cub Leader Scout Leader 114124-1614124 10 11 12 13 14 15 Names and addresses of advisers (optional information but encouraged as best practice) {These wYii)ewb115hedm the annualreportof lh9 ob8ntyJ pe of advisor Name Address 1 LT7D0001114 September 20241
Section B Structure, governance and management Description of the charity's trusts Type of goveming document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in lum gives authority to the Bye Laws of the Association and The Policy, Organisalion and Rules of the Scout Association. The Group also have their own conslilulion that they adhere to. {e.g. trust deed, constilulion) How the charity is constituted The Group is a trust estsblished under ils rules which are common to all Scouts. {e.g. trust. association, company) Trustee selection methods le.g. appointed by. elected by) The Trustees are appointed in accordance wlh the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional infomialion but encouraged as best practice) You may choose lo include additional information, where relevant, about.. The Group is managed by the Group Trustee Board, the members of which are the 'Charily Trustees, of the Scout Group which is an educational charity. As charity Iruslees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and ProduS adopted for.. 81 the induction and training of trustees., bl Iruslee, consideration of major risks and the systems and procedures to manage Ih&m The TTuslee Board consists of the Chair, Treasurer, Group Lead Volunteer. Deputy Group Lead Volunteer and 3 section leaders and meets every 3 months. Members of the Trustee B08rd complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This GroLJP Trustee Board exists lo make sure the charity is well-managed, risks are assesseoj and miligaled, buildings and equipment are in good working order, and everyone follows legal requirements and the organisalion's policies and rules. Their support helps other volunteers run high- quality and safe programmes that give5 young people skills for life. 2 LT700001 {14 September 20241
Section B Slrueture, governance and management Icontinuedl Risk and Internal Control (Specimen 11 The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to miligale against them. The main areas of concem that have been identified are.. Damage to the building, property and equipment. The Group would request the use of buildings, propety and equipment from neighbouring oryanisations such as the church. Community centre and other Scout Groupg. Similar reciproc81 arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent bss. Injury to leaders, helpers, supporters and membets. The Group through the capilalion fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraisin9. The group does hold a reserve to ensure the ¢onlinuily of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income lo the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The groL¢P is totally reliant upon volunteers lo run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have lo be a contraction, consolidation or closure of a section. In the worst case scenario the complete Closu of the Group. Reduction or loss of members. The Group provides activities for all young petsple aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there woul¢J have lo be a contrackn'on, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 21 The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 3 LT700001 {14 September 2024}
Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and 5UPPOrt young people in their personal development, empowering them to make a positive conlributr'on to society. Summary of the objects of the charity sat out in its governing document Tho Values ofscouting As Scouts we are guided by these values.. Integrity - We act with integrity., we are honest, trusOrthY and loyal. Respect- Vve have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belléf - We Èxplore our faiths, beliefs and attitudes. Co-operation - We make a positive difference.. we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults. work together based on the values of Scouting and". enjoy what they are doing and have fun lake part in activities indoors and outdoors learn by doing share in spiritual reflection tske responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects Each unil meets weekly during term lime, with a programme of activities organised by the Leaclers in advanTr. Each section undertake al lea51 one camp each year. Additional details of the objectives and activities (optional information bul encouraged as best practice) You may ¢hoose to include further statement5, Whe relevant, about". policy on grantmaking., contribution made by volunteers., policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advanment of citizenship or community development headin 4 LT700001114 September 20241
Section D Aehievements and performance Summary of the main achievements of the charrty during the year The numberof members in the Group have remained stable. Each section has undertaken a succesful camp and 8 group Df indviduals attended the Essex J8mboree in August 2024. A varied programme of &venls have been provided including ice skating and Ninja warrior. Thè Group have commenced a drive for fund raising for a new premsies once our lease expires. 3 fund raising events were undertaken.. Afternoon Tea, Allotment refreshments and Christmas fundoiser. A new fund raising savings account has been opened for this purpose. These fund raising activities are in addition to our conts'nued collection of waste paper and cardboard in the village. Section E Brief statement of the charity's policy on reserves Financial Review Reseryes Policy The Group's policy on resetves is to hold sufficient resources lo continue the charitable activities of the group should income and fundraising activities fall short. The Group held reserves of approximately £53118.10 against this al year end. Quantify and explain any designations Details of any funds materially in deficit Icircumstances plus steps to eliminate) There are no funds in defiGII Further financial review details (optional information) You may choose to include additional nformation, where relevant. about.. the charity's principal sources of funds lincluding any fundraising)., Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds lo invest in longer-lerm investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of ils funds. All funds are held in cash using only mainstream banks or building societies. The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. how expenditure has supported the key objectives of the charity., investment policy and objectives., betytion fr Other Optional Information
Plans for future periods {delails of any significant activities planned to achieve them) Fund raising for new premieses will continue rjuring 2025 Section G Declaratio The Iruslees declare that they have approved the Signed on behalf of the charity's Irusiees s. report above Signatureis Full name(s) Darren Nicholas Position leg Secretary, Chair} Jayne Reed Group Lead Volunteer Dale Treasurer 6 LT700001 {14 September 2024)