Trustees, Annual Report and Accounts 2021-22 Scouts Harlow & District ## Trustees' Annual Report ## For the period |From (start date)|0|1|0|4|2|1|1|3|1|0|3|2|2| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number
HQ registration number
Charity’s principal address|||||||||||||| ||||Harlow District Scout Council||||||||||| ||||||||||||||| ||||Harlow & District Scouts; Harlow Scouts||||||||||| ||||3
0
2
0
5
4
1
1
7
1
7||||||||||| ||||Snow Farm Scout HQ - Harlow District Scout Council||||||||||| ||||Scout Association Scout Hut, School Lane||||||||||| ||||Harlow, Essex||||||||||| ||||Postcode||||C|M|2|0|2|Q|B| Names of the charity trustees who manage the charity |1
2
3
4
5
6
7
8
9
10
11|**Trustee Name**|**Office (if any)**|**Dates acted if not for whole year**| |---|---|---|---| ||Daniel Hepworth|District Chair|| ||Tony Mitchell|District Treasurer|| ||_Office Vacant_|District Secretary|| ||Sarah Storey|District Commissioner|To 27 October 2021| ||Matthew Brace|District Commissioner|From 27 October 2021| ||_Office Vacant_|District Youth Commissioner|| ||_Office Vacant_|District Explorer Scout Commissioner|| ||_Office Vacant_|District Scout Network Commissioner|| ||Nigel Dalby||| ||Kim Spencer||| ||Nigel Apps||| **Section B Structure, governance and management** Description of the charity’s trusts The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives Type of governing document authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The District is a trust established under its rules which are common How the charity is constituted to all Scouts. The Trustees are appointed in accordance with the Policy, Trustee selection methods Organisation and Rules of The Scout Association. Additional governance issues The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of three independent representatives, Chair, Treasurer and Secretary together with the District Commissioner, nominated, elected, and co-opted representatives and meets every two months. This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and is responsible for: - The maintenance of District property; - The raising of funds and the administration of District finance; - The insurance of persons, property and equipment; - District public occasions; - Assisting in the recruitment of leaders and other adult support; - Appointing any sub committees that may be required; - Appointing District Administrators and Advisors other than those who are elected. **Risk and Internal Control** The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity
set out in its governing document
Public benefit statement|| ||**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development, empowering them to make a positive
contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun;
- take part in activities indoors and outdoors;
- learn by doing;
- share in spiritual reflection;
- take responsibility and make choices;
- undertake new and challenging activities;
- make and live by their Promise.| ||| ||The District meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenshipor communitydevelopment headings.| Additional details of the objectives and activities Limited grants, as funds permit, are made to Scout Groups and individuals in membership of The Scout Association within the Scout District who meet the criteria of the four District funds. These are: - District Development Fund (available to provide financial support to extend, develop, and enhance the quality of Scouting provided to young people and adults across Harlow & District); - Training and Development Fund (available to Leaders to actively support and promote the development of skills); - World Jamboree Fund (available to support youth members of Harlow & District to attend the World Scout Jamboree); - DC’s Fund (available to assist deserving individual members of Harlow & District under the age of 18 years [grants may be given towards the costs of camp fees, Scout uniform, travel to Scout events or any other agreed purpose]). All Leaders, Trustees, and Supporters are volunteers who give their time generously and freely. Without them the District would not exist. |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements
of the charity during the year|| ||The District has continued to support Scouting within the area,
through the provision of the District Campsite and providing
resources where needed to assist in the development and growth
of the Groups. This year has seen a growth in the number of young
people taking part in Scouting activities with the further
strengthening of existing Groups and Units.| |**Section E**|**Financial Review**| |---|---| |Brief statement of the charity’s policy
on reserves
Further financial review details|| ||The District's policy on reserves is to hold sufficient resources to
continue the charitable activities of the District should income and
fundraising activities fall short. The District Executive Committee
considers that the District should hold a sum equivalent to 12
months running costs, circa £20,000.
Additionally, it is the District's Policy that funds should be ring-
fenced to cover our long-term liabilities. This is currently limited to:
- Insurance from Mulberry Green held towards new build
[£33,362]
- Ground Rent for Snow Farm to be ring-fenced for the length of
the lease [£8,000 = £500pa over 16 years] until December
2038
These are managed through the District's unrestricted funds.
The District held reserves of approximately £100,000 against this at
year end.| ||| ||**Investment Policy**
The District does not have sufficient funds to invest in longer term
investments. The District has therefore adopted a risk averse
strategy to the investment of its funds. All funds are held in cash
using only mainstream banks or building societies.
The District Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the District
obtains maximum value and income from its banking arrangements.
Occasionally this may involve using an account that requires a
period of notice before funds may be withdrawn, before doing so
the District Executive considers the cash flow requirements.| ||| |**Section F**|**Other Optional Information**| ||| ||| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature||D Hepworth|D Hepworth|||A Mitchell| |---|---|---|---|---|---|---| |||||||| |Full name||Daniel Hepworth||||Tony Mitchell| |||||||| |Position||District Chair||||District Treasurer| |||||||| |Date|0|7
0
9|2|2||| Charity number 302054 HQ Registration No. 11717 ## Harlow & District Scout Council ## **For the year of 1 April 2021 to 31st March 2022** **----- Start of picture text -----**
Summary
2021/22 2020/21
Designated Funds
Restricted
Unrestricted funds Events Explorer Network Training & World
funds (grants) funds funds Funds District Dev Dev't Jamboree DC's fund Total funds Total funds
£ £ £ £ £ £ £ £ £ £ £
TOTAL RECEIPTS FOR THE YEAR 26,264 - 3,743 34 - 163 163 163 163 30,693 70,153
TOTAL PAYMENTS FOR YEAR 29,292 - 3,686 1,298 277 - - - 34,552 35,031
NET RECEIPTS(PAYMENTS) FOR THE YEAR - 3,028 - 57 - 1,264 - - 114 163 163 163 - 3,859 35,122
TOTAL FUNDS BFWD 103,453 - 0 3,388 7,913 500 4,741 2,878 1,789 853 125,515 90,393
Transfers between funds - - - - - - - - - - -
TOTAL FUNDS CFWD 100,425 - 0 3,445 6,649 500 4,628 3,041 1,952 1,016 121,656 125,515
**----- End of picture text -----**
Charity number 302054 HQ Registration No. 11717 Harlow & District Scout Council Receipts and Payments Account ## **For the year of 1 April 2021 to 31st March 2022** ## Receipts and payments **----- Start of picture text -----**
2021/22 2020/21
Designated Funds
Restricted
Unrestricted funds Events Explorer Network Training & World
funds (grants) funds funds funds District Dev Dev't Jamboree DC's fund Total funds Total funds
Receipts £ £ £ £ £ £ £ £ £ £ £
Donations, legacies and similar
income
Membership subscriptions 13855 585 14440 14037
Less: Membership subscriptions paid on to 11375 850 12225 12987
County/District
Net membership subscriptions retained 978 -265 163 163 163 163 1365 1050
Donations 672 0 672 134
Gift Aid (from WSJ) 0 0 0
Gift Aid (from Subs) 0 0 453
Other similar income - 0 0
Sub total 1650 0 0 -265 0 163 163 163 163 2037 1637
Grants
Maintenance grant 0 - - - - - - - 0 5000
Other grants 24000 - - - - - 24000 60580
Sub total 24000 0 0 0 0 0 0 0 0 24000 65580
Fundraising (gross)
Explorers - 0 0
WSJ 2019 (excluding Gift Aid) 0 0 0
Badges 0 0 0
Charitable Collections/Donations 0 0 0
Other income 0 0 0
Sub total 0 0 0 0 0 0 0 0 0 0 0
Other receipts
Youth Programme & Activities 0 3743 19 3762 216
Other receipts 0 280 280 0
Sub total 0 0 3743 299 0 0 0 0 0 4042 216
Investment income
Bank interest 7 7 12
Investments interest 43 43 375
Sub total 51 0 0 0 0 0 0 0 0 51 386
Regular Property Rent income 360 360 2334
Occasional Property Rent income 204 204 0
Other property income 0 0 0
Sub total 564 0 0 0 0 0 0 0 0 564 2334
Total Gross Income 26264 0 3743 34 0 163 163 163 163 30693 70153
Asset and investment sales, etc. - - - - - - - - - - -
Total Receipts 26264 0 3743 34 0 163 163 163 163 30693 70153
**----- End of picture text -----**
Charity number 302054 HQ Registration No. 11717 ## Harlow & District Scout Council Receipts and Payments Account ## **For the year of 1 April 2021 to 31st March 2022** ## Receipts and payments **----- Start of picture text -----**
2021/22 2020/21
Designated Funds
Restricted
Unrestricted funds Events Explorer Network Training & World
funds (grants) funds funds funds District Dev Dev't Jamboree DC's fund Total funds Total funds
Payments £ £ £ £ £ £ £ £ £ £ £
Youth programme and activities 148 3686 735 194 4764 2006
Youth programme and activities (WSJ) 0 0 0
Adult support and training 0 0 0
Group support (inc. COVID-19) 0 0 610
Admin, AGM and trustee expenses 934 43 82 1059 907
Personal Accident Insurance 84 84 84
Uniforms and badges 0 0 0
Misc Expenses 0 519 519 0
Rent paid to District - 0 60
District/Unit material and equipment - 0 0
Sub total 1166 0 3686 1298 0 277 0 0 0 6426 3667
Rent 525 525 400
Non-domestic Rates 254 254 0
Phone and Alarm 1072 1072 982
Water and Sewerage 1442 1442 923
Electricity and Gas 2988 2988 2351
Building and Equipment Insurance 3411 3411 3710
Repairs and Renewals 18159 18159 22135
Materials and equipment 273 273 0
Regular Rent Refund 2 2 864
Sub total 28126 0 0 0 0 0 0 0 0 28126 31364
Fundraising expenses
Explorers 0 0 0
WSJ 2019 0 0 0
Badge Shop 0 0 0
Other fundraising costs 0 0 0
Charitable Collections/Donations 0 0 0
Sub total 0 0 0 0 0 0 0 0 0 0 0
Total Gross Expenditure 29292 0 3686 1298 0 277 0 0 0 34552 35031
Asset and investment purchases, etc. - - - - - - - - 0 0
Total Payments 29292 0 3686 1298 0 277 0 0 0 34552 35031
Net of Receipts/(Payments) -3028 0 57 -1264 0 -114 163 163 163 -3859 35122
Transfers between funds 0 0 0 0 0 0 0 0 0 0 0
Cash funds last year end 103453 0 3388 7913 500 4741 2878 1789 853 125515 90393
Cash Funds This Year End 100425 0 3445 6649 500 4628 3041 1952 1016 121656 125515
**----- End of picture text -----**
Charity number 302054 HQ Registration No. 11717 ## Harlow & District Scout Council ## **For the year of 1 April 2021 to 31st March 2022** Statements of assets and liabilities at the year end **----- Start of picture text -----**
2021/22 2020/21
Designated Funds
Restricted
Unrestricted funds Events Explorer Network Training & World
funds (grants) funds funds funds District Dev Dev't Jamboree DC's fund Total funds Total funds
£ £ £ £ £ £ £ £ £ £ £
Cash funds
Main Account 49,295 50 125 49,470 52,422
Designated Funds 500 1,561 1,952 1,016 5,029 5,028
Restricted Funds 4,502 1,480 5,983 5,938
Scottish Widows Charity Deposit Account 6,000 6,000 6,000
Income bond 1 15,000 15,000 15,000
Income bond 2 30,000 30,000 30,000
Cash 131 131 329
Events team account 3,395 3,395 3,338
District Explorers account 6,649 6,649 7,460
Total cash funds 100,425 3,445 6,649 500 4,628 3,041 1,952 1,016 121,656 125,515
Other monetary assets
Tax claim - - - - - - - -
Debts due from the County/Area/District/Group - - - - - - - -
Grant payments due - - - - - - - -
Sub total - - - - - - - -
Non monetary assets for charity's
own use
Buildings (Risdens) 198,542.00 - - - - - 198,542.00 169,263
Land (Risdens) 140,000.00 140,000.00 140,000
Scouting equipment, furniture etc 7,000.00 - 2,000.00 16,901.00 - - - - 25,901.00 24,282
Other - - - - - - - -
Sub total 345,542.00 - 2,000.00 16,901.00 - - - - 364,443.00 333,545
Harlow & District Scout Council also lease the following properties from Harlow Council: Snow Farm, Mark Hall Barn and Mulberry Green
Liabilities
Sub total - - - - - - - - - - -
Contingent liabilities and future obligations None
**----- End of picture text -----**
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 7th September 2022 and signed on their behalf by |Signature
_D Hepworth_
A Mitchell|Print Name
Daniel Hepworth
Chairman
Tony Mitchell
Treasurer| |---|---| Charity number 302054 HQ Registration No. 11717 ## Harlow & District Scout Council ## **For the year of 1 April 2021 to 31st March 2022** ## Notes to accounts: - 1 Value of Scout Equipment has been updated to reflect current insurance sum insured - 2 Value of Risdens Scout Hut has been updated to reflect current insurance sum insured ## **Independent examiner’s report to the trustees of Harlow District Scout Council** I report to the trustees on my examination of the accounts of the District for the year ended 31st March 2022. ## Responsibilities and basis of report As the District’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the District’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## Independent examiner’s statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the District as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Signed: S Chappell Name: Steven Chappell Address: 16 Archers, Harlow, Essex, CM19 5SH Date: 12th July 2022