Report & Accounts for the Year ended 31st March 2025
1st Danbury Scout Group
Group Registration Number with the Scout Association: 3105 Charity Registration Number: 302045 Contact Name and Address:
Alan Dixon 23, Beaumont Park, Danbury, Chelmsford CM3 4DE
CONTENTS
REPORT
Appointments
Major Achievements and Activities of the Year.
ACCOUNTS
Receipts & Payments Accounts Summary.
Statement of Assets & Liabilities.
Group Accounts.
Independent Examiner's Report to the Trustees of the 1st Danbury Scout Group
REPORT
Appointments
PRESIDENT VICE-PRESIDENTS
n/a n/a
TRUSTEES: Ex-Officio
- Appointment Name Group Scout Leader Kevin Mayle Assistant Group Scout Leader Paul Walker Group Chairman Nigel Hills Group Secretary Emily Storey Group Treasurer Alan Dixon Section Leader - Lingwood Beaver Colony Fiona Walker Section Leader - St Cleres Scout Troop Clive Pretty Section Leader - Riffhams Cubs Scott Boocock
TRUSTEES: Elected
-Appointment
Name
Paul Dodge Sally Pain
| BANKERS: | |
|---|---|
| Barclays Bank plc, Chelmsford High Street. | |
| CUSTODIAN TRUSTEES (if any) | None |
| OTHER ADVISORS | None |
Trustees Annual Report for the year ended 31st March 2025
MAJOR ACTIVITIES AND ACHIEVEMENTS FOR THE YEAR
Group Chairman Report
Group Chair Report
This year has seen the Board of Trustees continue with the move to being more governance focused as Scouting UK completed it’s long-awaited transformation to a new teams-based approach. The change has brought with it many challenges for all our volunteers as they have got to grips with a new membership system, requirements to complete updated online safety training and new roles. As trustees we have focused our bi-monthly meetings on monitoring our groups finances, risk awareness and ensure all members of the group are operating with in Scout Uk Policy, Organisation & Rules (POR). A key area for the trustees is ensuring the long-term financial security of the group as part of this we are looking to purchase the land we currently lease to side & rear of the hut and making plans to replace the mini-bus within the next few
years. Once again, I would also like to take this opportunity to thank the other members of the Board of Trustees for giving up their time and expertise to ensure the smooth running of the management of the group. If you would like to join our amazing team of volunteers, there are always opportunities to get involved and we would love to talk to you about how you can help. Volunteering with the group is a great way to support our young people and all our volunteers make a huge difference to the group, whatever their role.
This year has seen a big change for the group as Kev Mayle, who has been Group Scout Leader for more than 10 years, decided it was time to step down at the end of March. During his time with the group we have built a new hut, survived a pandemic, opened 3 new sections and enjoyed two brilliant group camps. We are delighted he is staying on with Mildmay scouts and grateful for all the hours of volunteering he has given to ensure young people in Danbury get the most amazing experiences. This year we will also good-bye to Alan Dixon who has been our treasurer over 20 years. Alan has steered the group through the financial challenges of building a new hut and the impact of COVID. He will be greatly missed by the Board of Trustees and the wider group.
Finally, I would like to offer my thanks to the entire team of amazing volunteers that we have in the Group and for making 1st Danbury Scout Group such a success. It seems obvious, but without our dedicated volunteers there would be no Scout Group. Nigel Hills, Group Chair
Group Lead Volunteers Report
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As you will see from the individual sections’ reports it has been another amazing year for 1s
Danbury Scouts. We have seen a small increase in our members as we continue to work to
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reduce our waiting list to give as many young people as possible the opportunity to join scouting. Most of our sections are at full capacity and we are extremely grateful to the sect volunteers who have pushed above their regular numbers to help with the end of term move from squirrels to beavers to cubs to scouts to explorers, which is always a challenge to coordinate.
group. We are delighted to welcome Sam Jasper back to the group, Sam has been away at university and is now looking to forward to getting involved with both Cubs & Explorers. Sad we have also said good-bye to two volunteers as they have decided it is time for them to ste down so would like to thank Alec and Jenny for all the time we have given to the group. We would also like to thank Chloe & Kirsty for their leadership of Dawson Cubs; we are so pleas they have both agreed to join of Support Team so that they can volunteer more flexibly with t group.
Our volunteers continue to provide a great range of activities and opportunities for our members. From weekly meetings focused on badge completion, kayaking & paddle boardin sleepovers at the hut, expeditions and group activity day our volunteers are always looking f new ways to make life-long memories. We are very lucky to have such an amazing group of volunteers working with our sections giving up their time each week, at weekends and in the holidays. Looking forward we are excited to see our members applying for international opportunities, our cubs securing places on a county organised trip to Germany and Mildma scouts heading to Denmark.
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With a large and active group, we continually need to review our equipment and after more t
one rather wet camp this summer we have identified that it is time to replace all our tents. W
really appreciate the support of Board of Trustees as we make these purchases to enable us
continue to offer such a wide range of camping opportunities for our members. We would a
like to take this opportunity to thank the trustees for all the time and expertise they bring to t
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group.
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With the changes to Board of Trustees we have created a Group Support Team to encompas
some of the responsibilities previously covered by our exec. The support team look after ou
building, organising our fundraising, manage our website, maintain our equipment and help
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events. They are key part of the Danbury Team and we would like to thank them all for volunteering.
the future and we would like to thank each one for the everything they do.
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Finally, we would like to thank all our young members for giving us a reason to volunteer, for
smiles and their enthusiasm. They are the reason every one of us volunteers with the group
we all love to see them grow in confidence and develop lifelong skills. Also, a huge thank yo
all the parents who bring them to meetings and events, step in when need an extra pair of ha
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at a meeting and take time to thank our volunteers.
Dan Scurlock, Nicola Hills & Vincent Lee
the future and we would like to thank each one for the everything they do.
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Finally, we would like to thank all our young members for giving us a reason to volunteer, for
smiles and their enthusiasm. They are the reason every one of us volunteers with the group
we all love to see them grow in confidence and develop lifelong skills. Also, a huge thank yo
all the parents who bring them to meetings and events, step in when need an extra pair of ha
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at a meeting and take time to thank our volunteers.
Dan Scurlock, Nicola Hills & Vincent Lee
amazing year for 1st continue to work to ortunity to join grateful to the section e end of term moves a challenge to co-
vers & cub leadership to have them in the has been away at bs & Explorers. Sadly, ime for them to step nto the group. We bs; we are so pleased more flexibly with the
ng & paddle boarding, are always looking for n amazing group of weekends and in their or international rmany and Mildmay
ent and after more than lace all our tents. We chases to enable us to mbers. We would also ertise they bring to the
tteam look after our quipment and help at k them all for
umber of young leaders our sections they are
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.
on to volunteer, for their
eers with the group and
so, a huge thank you to
d an extra pair of hands
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The Group is a trust established under its rules which are common to all Groups.
Trustees are appointed in accordance with the 'Policy Organisation and Rules of The Scout Association'.
The accounts have been drawn up on the receipts and payments basis which is consistent with the previous year.
All figures are in pounds sterling (£).
Approved by the trustees on 6th September 2025 and signed on their behalf by Nigel Hills (Group Chairman) and Alan Dixon (Group Treasurer).
Name Nigel Hills Alan Dixon Position Group Chairman Group Treasurer
Signature
Date
RECEIPTS PAYMENTS ACCOUNTS SUMMARY FOR THE YEAR ENDED 31 MARCH 2025
| Total receipts for the year Total payments for the year Net receipts over payments Balance B/Fwd from Prior Year BALANCE C/FWD TO NEXT YEAR |
This Year Last Year |
This Year Last Year |
This Year Last Year |
|---|---|---|---|
| £55,231.82 £55,278.69 -£46.87 £60,704.58 |
£62,332.39 £66,490.03 -£4,157.64 £64,862.22 |
||
| £60,657.71 | £60,704.58 |
Statement of Assets and Liabilities at 31 March 2025
| Statement of Assets and Liabilities at 31 March 2025 | |
|---|---|
| Monetary Assets See next page. Total Non-Monetary Assets Land and Buildings (1) Minibus (2) Activity Equipment and Furniture (3) All Tentage and Canvas (3) Canoe Equipment & Trailers (4) Fireworks Equipment Total |
This Year Last Year £60,658 £60,705 £350,000 £350,000 £619 £774 £17,500 £17,500 £14,000 £14,000 £10,000 £10,000 £15,500 £15,500 |
| £407,619 £407,774 |
Notes:
(1)
(2)
(3)
(4)
Figure represents cost of new Scout Building Depreciated at 20%
Valued on the basis of new-for-old.
Canoe valuation is in accordance with the insurance renewal, FY 2024-25
Page 6
Monetary Assets (Opening Balances):
| Current | Deposit | |||
|---|---|---|---|---|
| Cash | Account | Account | Total | |
| Squirrels | £246.75 | £246.75 | ||
| Lingwood Beavers | £374.89 | £374.89 | ||
| Mooresbridge Cubs | £11.35 | £2,233.62 | £2,244.97 | |
| Riffhams Cubs | £699.66 | £699.66 | ||
| Dawson Cubs | £295.70 | £295.70 | ||
| St Cleres Scouts | £152.05 | £1,901.04 | £2,053.09 | |
| Mandeville Scouts | £1,628.81 | £1,628.81 | ||
| Mildmay Scouts | £577.41 | £577.41 | ||
| Fireworks Account | £19,136.12 | £19,136.12 | ||
| Group Exec Account | £3,339.20 | £29,990.17 | £33,329.37 | |
| Total Monetary Assets @ 31/3/2024 | ||||
| £163.40 | £11,297.08 | £49,126.29 | £60,586.77 |
Monetary Assets (Closing Balances):
| Current | Deposit | |||
|---|---|---|---|---|
| Cash | Account | Account | Total | |
| Squirrels | £15.00 | £94.08 | £109.08 | |
| Lingwood Beavers | £86.81 | £759.48 | £846.29 | |
| Mooresbridge Cubs | £11.82 | £295.08 | £306.90 | |
| Riffhams Cubs | £507.89 | £507.89 | ||
| Dawson Cubs | £481.27 | £481.27 | ||
| St Cleres Scouts | £99.04 | £1,273.44 | £1,372.48 | |
| Mandeville Scouts | £1,234.61 | £1,234.61 | ||
| Mildmay Scouts | £489.58 | £489.58 | ||
| Fireworks Account | £19,420.06 | £19,420.06 | ||
| Group Exec Account | £5,074.67 | £30,435.16 | £35,509.83 | |
| OSM Cards | £379.72 | |||
| Total Monetary Assets @ 31/3/2025 | ||||
| £212.67 | £10,589.82 | £49,855.22 | £60,657.71 | |
| -£70.94 |
2024-25 Consolidated Accounts
1st Danbury Scout Group Annual Report 2024/25
| Income Activity Equipment Bank Interest Donation Events Events - Cubs Explorers- Rent Fundraising Gift Aid Membership Fees Minibus RHI Rebate Uniform Expense Activity Equipment Admin Badges Cleaning Events Events - Cubs Fundraising Insurance Meetings Membership Costs Minibus Section Subs Uniform Utilities Venue Maintenance Account balances OSM Cards Current Bank Accounts F/W Deposit A/C Group Deposit A/C Cash Summary Total income Total expenditure Net income Account balance brought forward Account balance carried forward |
Exec £634.11 £728.93 £1,345.90 £5,062.30 £300.00 £540.00 £2,917.12 £4,335.25 £22,993.92 £484.00 £513.68 £715.50 £40,570.71 £2,146.14 £656.92 £1,983.10 £2,548.26 £2,526.61 £530.00 £254.90 £1,475.92 £0.00 £10,841.93 £2,228.20 £5,076.00 £1,209.34 £5,281.64 £968.63 £37,727.59 £379.72 £5,074.67 £19,420.06 £30,435.16 £55,309.61 £52,466.49 £40,570.71 £37,727.59 £2,843.12 £55,309.61 |
Sectons £131.50 £9,185.61 £5,344.00 £14,661.11 £48.00 £667.80 £12,860.12 £3,889.18 £86.00 £17,551.10 £5,135.43 £212.67 £5,348.10 £8,238.09 £14,661.11 £17,551.10 -£2,889.99 £5,348.10 |
Total £634.11 £728.93 £1,477.40 £14,247.91 £300.00 £540.00 £2,917.12 £4,335.25 £28,337.92 £484.00 £513.68 £715.50 £55,231.82 |
Total |
|---|---|---|---|---|
| £2,194.14 £1,324.72 £1,983.10 £2,548.26 £15,386.73 £530.00 £254.90 £1,475.92 £3,889.18 £10,927.93 £2,228.20 £5,076.00 £1,209.34 £5,281.64 £968.63 £55,278.69 |
||||
| £379.72 £10,210.10 £19,420.06 £30,435.16 £212.67 £60,657.71 |
||||
| £60,704.58 £55,231.82 £55,278.69 -£46.87 £60,657.71 |
08/24/2025
1st Danbury Scout Group Section reports 2024/25
| Income Donation Events Membership Fees Expense Activity Equipment Admin Events Meetings Membership Costs Account balances CASH Bank Balances Summary Account balance brought forward Total income Total expenditure Net income Account balance carried forward |
Squirrels £135.00 £378.00 £94.37 £215.00 £351.30 £15.00 £94.08 £256.75 £513.00 £660.67 -£147.67 £109.08 |
Beavers Dawson £4.00 £2,308.00 £404.00 £1,366.00 £468.00 £48.00 £388.86 £3.00 £2,739.14 £496.20 £51.41 £187.23 £86.00 £86.81 £759.48 £481.27 £481.70 £295.70 £3,678.00 £872.00 £3,313.41 £686.43 £364.59 £185.57 £846.29 £481.27 |
Rifams Moores Bridge Midmay Mandeville St Clere's Total £127.50 £131.50 £2,245.61 £2,825.00 £763.00 £60.00 £445.00 £9,185.61 £828.00 £630.00 £603.00 £522.00 £549.00 £5,344.00 £48.00 £136.57 £45.00 £667.80 £1,799.99 £4,892.13 £1,208.01 £265.29 £1,244.36 £12,860.12 £1,465.39 £628.44 £245.82 £574.34 £385.25 £3,889.18 £86.00 £11.82 £99.04 £212.67 £507.89 £295.08 £489.58 £1,234.61 £1,273.44 £5,135.43 £699.66 £2,244.97 £577.41 £1,628.81 £2,053.09 £8,238.09 £3,073.61 £3,582.50 £1,366.00 £582.00 £994.00 £14,661.11 £3,265.38 £5,520.57 £1,453.83 £976.20 £1,674.61 £17,551.10 -£191.77 -£1,938.07 -£87.83 -£394.20 -£680.61 -£2,889.99 £507.89 £306.90 £489.58 £1,234.61 £1,372.48 £5,348.10 |
|---|---|---|---|
| Parking at Church Green Minibus Hire Total Minibus Utilities & Insurance Electricity Refuse BT Water HQ Insurance Total Utilities Carried forward .. |
£155.28 £146.82 £248.00 £647.17 |
|---|---|
| £248.00 £155.28 £647.17 £2,506.06 £831.84 £2,571.00 £74.57 £831.00 £200.72 £197.69 £395.48 £381.42 £61.60 £76.17 £1,440.03 £1,245.68 |
|
| £831.84 £4,668.83 £0.00 £74.57 £2,731.96 £947.17 £5,361.51 £185.57 £529.97 £3,311.77 |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2025
Respective responsibilities of trustees and examiner:
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
Basis of Independent Examiner's Report
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent Examiner's Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: D J Hogg
Relevant professional opinion or body: Chartered Institute of Management Accountants
Address: 38 Runsell Lane Danbury
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CM3 4NZ
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Signed:
Date:
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