2022-03-31-accounts - 8th Chelmsford Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

----- Start of picture text -----
From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2
Section A Reference and administration details
Charity name 8th Chelmsford Scout Group
Other names the charity is known by
3 0 2 0 3 6
Registered charity number (if any)
HQ registration number
Charity’s principal address Langton Hall
Langton Avenue
Chelmsford
Postcode C M 1 2 B P
----- End of picture text -----

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14	Trustee Name	Office (if any)	Dates acted if not for whole year
	Stuart Collett	GSL
	Steven Hugh	Chair
	Jenny Playford	Treasurer
	Phil Stevens
	Mike Cook

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) The Group is a trust established under its rules which are common to all Scouts. You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Type of governing document (e.g. trust, association, company) How the charity is constituted The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
	The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

Section B	Structure, governance and management(continued)
	Risk and Internal Control The group has in place systems of internal controls that

d i d id bl i

2 LT700001 (3rd December 2018)

are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live bytheir Promise.

	Games, Crafts, Cookery, Camping, Navigational skills, Fundraising, Rock climbing.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement	The Group Scout Leader, Section Leaders and Executive Committee members are all Volunteers. The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (3rd December 2018)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The charity works with young people to enable them to take an active part in their community and make a positive difference to their own lives and those they meet both within Scouting and in the wider environment. Since retuning to face to face Scouting sections have been meeting weekely taking part in a variety of activities, with every section offering night away experiences in th last few months. The overall group numbers have continued to increased since getting back to face to face Scouting which is a great achievement for the group.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £20,000.



	N/A

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds The Group does not have sufficient funds to invest in (including any fundraising); longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

5 LT700001 (3rd December 2018)

• investment policy and objectives; • how expenditure has supported the key objectives of the charity;	The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.

6 LT700001 (3rd December 2018)

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)	The Group intends to build on its successes of the previous few years and further develop the opportunities it provides for young people in Scouting. A key element in support of this will be the broadening of our programme of recruitment and training of the Leadership team.

Section G Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

S.Collett	S.Collett	S.Collett	S.Collett	S.Collett	S.Collett	S.Hugh

Stuart Collett						Steven Hugh

GroupScout Leader						Chair
2 2 0 9 2 2
2	2	0	9	2	2

7 LT700001 (3rd December 2018)

REGISTERED CHARITY NUMBER: 302036 UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 FOR 8th CHELMSFORD SCOUT GROUP Baverstocks Chartered Accountants Dickens House Guithavon Street Witham Essex CM8 IBJ

8th CHELMSFORD SCOUT GROUP CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 Page General Information Independent Examiners Report Receipts and Payment Account Statement of Assets and Liabilities Note5 to the Financial Statements

8th CHELMSFORD SCOUT GROUP GENERAL INFORMATION FOR THE YEAR ENDED 31 MARCH 2022 Full Name 8th Chelmsford Scout Group Registered Charity Number 302036 Main Address Langton Hall Melbourne Chelmsford Essex CMI 2BP Trustees Phil Stevens Stuart Collett Mike Cook Jennifer Playford Steve Hugh Bankers National Westminster Bank PIC Metro Bank Independent Examlner Baver5tocks Chartered Accountants Dickens House Guithavon Street Witham Essex CM8 IBJ Website www.8thchelmsfordscout rou .co.uk

INDEPENDENT EXAMINER'S REPORT TO THE TR 8th CHELMSFORD SCOUT GROUP TEES OF I report on the accounts for the year ended 31 March 2022 set out on pages three to five. Responsibilities and basls of report As the charity trLfStees of the Trust, you are responsible for the preparation of the accounts in accordance ith the requirements of the Charities Act 20111"the Act"). I report in respect of my examination of the Tnjst's accounts carried out under sction 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directors given by the Charity Commission under sertion 14515llbl of the Act. Independent examiner's Statement attention in connection with the examination which gives me cause to believe that in, any material respect- accounting records were not kept in atcordance with section 130 of the Act or the accounts do not accord with the accounting record5 I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Philip Lawrence FCA Baverstocks Chartered Accountants Dickens House Guithavon Street Witham Essex CM8 IBJ Date..

8th Chelmsford Scout Grou RECEIPTS AND PAYMENT ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022 RECEIPTS 2022 2021 Donations and Grants Income from Members Llniforms Gift Aid Interest / Bank bonuses Rent Received 8,534 6,413 243 23,014 1,412 167 486 2,935 li 23,063 38,264 28.014 PAYMENTS Scout Hall Expenses ght and heat Ground rent. rates, waste Water/ Sewage Hall Rent Cleaning Insurance Capitation to district Group equipment Internet Section expenses Beaver Section expenses Cub Section expenses Scout Section expenses- Squirrells Miscellaneous group costs Donations 10,215 2.387 331 iii 604 2,024 2,148 3,262 1,347 1,421 327 166 675 638 2,296 1,989 1,364 504 53 50 75 764 211 141 2,735 393 3,819 14 532 29,159 11,437 su lus for the ear 9,105 16,577

8th Chelmsford Scout Grou STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2022 2022 2021 Note Flxed assets 782,920 766,570 Current Assets Bank current accounts Bank reserve account Building society account Damage Deposlt 65,113 317 74,384 317 759 2,785 68,215 £ 851.135 75,460 842,030 Total assets Re resented General funds Balance brought forward Surplus for the year Balance carried forward 842,030 9,105 825,453 16,577 £ 851,135 842,030 The financial statements are prepared in accordance with the rules set out by the Charity Commission Steve Hugh- rustee Stuart Collett- Trustee

8th Chelmstord Scout Grou Re istered Char Number 302036 Notes forml art of the accounts to 31 March 2022 l Flxed Assets out He Cost Balance brought forward Additions during the year Balance carried fonvard uarters Freehold Land 2,000 Freehold rovements Totsl Im 764,570 16,350 780,920 766,570 16,350 782,920 2,000 2 A bank reserve account is designated as building fund - the purpose of this account is to hold funds designated for the purpose of HQ building works and associated costs. As at 31 March 2022 there are no restricted funds.