Trustees, Annual Report
For the period
From18tart dats)
14 April 2023
To
3111 Marth 2024
Charfty name
1st Shenfield So)ut Group
Other b)amg5 th& charlty 1$ known by
Reglstered charfty number{If any)
302030
The Scout Hut
elmsford Road.
Shenfield
8renlwood. Essex
CM15 8RQ
Charftys prlnelpal addrn88
Nam88 of th8 ¢har6ty trustees vtho manage the charity
Trustee Nam•
Office
Oat•s *¢ted if not forvrtwle
ar
MaFfr S8Iv81or8
Peter Sarbull
Lu
Janet Stucke
Ch8imian
Treasurer
Secreta
Actin
GSL

Sgctlon B- StTUCtur•* govemance and management
De5cript5on of the charws trusts
Typ& olgoveming ￿0￿ment
le.g. trust deed, con$Utulion)
The Group's goveming doojments a￿ those of the Scout
Ass0(iation. They consist of a Royal Charter, whlch In tum
gNes authority to the Bye Laws of th8 Assoaabon and The
Poli
anyzation and Rules of The ScoutA550aation.
How the charity is consbttsted
. trn81 assorAation c4Jrn
an
The Group (s a trust establishBd under its rules whlth ar¥
c4mmon to all S￿ul$.
Trustee selethcffl m•thods
olnled b elecied b
The Tfustees are appointed In acccrfdance the Poliry.
nizalion and Ruks of The Scout A8s¢)¢aation.
Addlllonal govemance Issues loptlonal Infomlation but en¢ouraged as best pract¢co)
Thg Group Trusteg Board, the momb8r8 olvthith are th&'Chwlty Trusteos, ofthe Scout Grwp. whlch Is an
eduGallonal charity. manages the Group. As charity trusiees they are responsible ft* complwng with
leglslalion applicable lo charities. Ttr¥s indudes thg reglstratlC￿, keeplng proper a¢xounts and mak¢ng r8bJm8
lo the ch?￿ty Cofflmission 03 apFYopriate.
Thg Comnltteo cons58ts of 3 lThJ&p￿d8ftt t8pr88enL7thffj8. Chalr, TreasLnr and Secrnlary ttsjetherwlth the
Acting Group ScoLtt Leader. Indi￿dual 8edon1gaders, o>opted ￿MberS and parerf8 ropresenlallon and
meets every 314 months and or as th9 buslness of Ihg group requwd.
The COVID pandemic reslrlcted thg way In whlth the Comnitte8 operdled.
We are in the posl recovery period of the COVID pandemic and have worked hard lo finallze re•alu8tmenl of
the Group and its m8mbèr&ln real terms the pande￿¢ Is behind us.
Wo conlinu& lo adopl a postiive stance ￿ all matiers and are guklgd by ow Ct-sctyjt AsgJd8tion ond
govemment guidance.
The ScoutAssocblon ad￿s&S th& Group of materlal slructural chgroes arKI M￿mI28110n lo the whole
movement these changes are dosYJned to keep the mtsv8menl cuffenl and mganingfvl In leAays wortd.
Thls Group Trusleo Board e￿616 to supp(xt the A(Ilng l>oup Scout Leadw In mèètlng th¢ rpsponolbllllhj of
the appointments and Is ￿Spon￿ble for.
The maintenanc¢ of Group propgty,
The raisfjng of fvnds and the administrat1￿ otGrtyJp fvAnce:
Thg Insurance of persons. E*D￿rty and
Group public oc£asions'.
Asslst¢ng in the recruilment of leaders and D￿ra￿Ul1 wppor¢
Appolnling any Sub comm￿leaS that may be reqLnred:
Appointing Grcrtjp Adminislralors and Advisors olher Ihgn those V+ffto we e￿led.
Post COVID pan¢aemlc compllance 85 required by So)ul Asso¢aalion HMG.-gettino the Group
back ￿ track wlh meetings and events bjt operallng safely.
Implementing the chang88 r¢wired as throtsd in thg atvjve paragrath.
Rlsk and Intqrnal Control
The Gmup Trustee Board has idenUfi8d the major rlsks to whlth they believe GroLP is exposed, thèse
have been reviewed and systems have been establlshed to fr￿30e these.
The main areas of concem that have been Id¢nbfied are:
Damage to buildings. propety and equlpmenl. Thg Group request Ihe use ol tiulldlngs, property and
equipment from neighboring organizats"on5 5uth as the church. ￿Mmunity centrg and olhw Scout Group&
Similar reopro¢al arrangemnls exist with these organRations. The (>oup has Sufficient bLrilding3 and
contents Insuran¢e in to mililale against P8nnan8nt loss.
Injury lo leader5. helpers, support•rs and memb&rs. The Group through the capilation fees Contributes to the
Scout Assoaations national accidenl Insuran￿ poliw. Risk Assessments are undertaken before all athvities.

Reduced income from fund raI￿ng. The Group is primarily refi8nt upon In￿Me from ￿b￿riptionS. gift-aid,
and malch funding and fundraislng. The group does hold a reserve to ensure Ihe continuity of activthes
should there be a major ￿￿￿(￿on in tn(zJme. Th& Comtruftee has raised the level of Sub￿pIE0nS to InrJease
the inLX)me to the groLP on an ongoing ba￿S Iscouts and Cubs), pemwnenuy.
We have had dlscLtssions with the Group Exec and Leailers to become more commerdal tli$ has been w911
received and all sec*ons now look to Nrdke all Events seIFfvn¢￿ftg.
Reducbon or loss of leadets. Th& group is totatty reliant upon volunl&r5 to run and administer Ihe actlvi11oS
of the group. If there was a redudfM In the numberof leaders lo an Un8c£epta￿e level in a partitwlar sethon
or the group as a whol& thon ther8 wwld have to be a contraL#lo￿ u)n501idalion or chxure of a sgdon. In
the worst C8se scenario the o)mplete dosure of the Group.
Reduction cf Ioss of r￿MberS Th• aclfviti•8 for all yw peop￿ aged 6 10 18. Ifther• was a
reduction in membership in 8 p8rt1cular 8eCtion or the 9￿p as whole then there would hav8 to be
contraction, consolidat¢on ordosuro of a sectk)n. In the ￿￿1151 scewio the ￿Mpt￿te cknura oflhg
Group. Membershlp h88 rel￿111 alter some lotsts during COVID.
Rl&k and Internal Control (Flnanclal)
Th8 group ha5 In place rlgorous sys¢ems of kntemal ￿lIr01$ that are deslgnèj to pmvlda reasonabl&
assuranc* against material mlsmanagemenl or loss.. thès8 indude 2 signaloriosldual aulhortzauons for every
Payment and a comprehensive in9Jran￿ poltcies to ensure thal insurabie risks are ￿ared4n8Ur6d values
for bulldlng ond equipment are lully reviewed by the Group and its insurèrs We Ltse Unity a Scout
Assoaallon brokeragg 08 we viw4 they hav• Ihe Int•r•st ot Scouting at heart ralherthan a r￿mmer￿al
org8nization.
All units vAlhkn the group havo ON￿91￿d fvnds Ihal Ihe1gad•rcan use at their dlscrellon Io 8uppwI moellr
nlghts and normal running ofthe unll. They a￿ rfjstrfcted *ithin thes8 fijnds and exp8n8es are a￿a
fevlewed and approved by th8 Trnaswer.
Tha Ch8lm8n, Tre88urer. Sttcrebry, arKI Athg GSL have the aLthorfty to m8ke defined fin￿d￿l
commith18nl8 on ts8h￿f of the group.
Note:_ 911 major and or commitments 8re the subject of discussion and agrtem8nt by the Group Truste8
Board prlor too Implemenlafjon•nomially by 8mall or al a mèèuno.
Commitments by other person8 need approval by at least 2 of the 3 authorfzed people and 13eally prn8enled
vla the Group Trustee Board meètingg rf liming permtts. Payments con be delegated by the Group Truglee
Board to other persons who hav8 a need lo regulwly pr￿1* on the group's behall le.g. regular payrnents to
s8Nlce prowdersl. These arp clearfy identified and doOJ￿nted in advance. Every 8%￿n*￿IlUre Is prrtesged
vl8 our bank ac¢ounl whkh (See para 1 of Ihis secbon) requlres dual authorization. Our bgnk posillon Ss
monltorod on a vory regular bas
Section C- CX1￿.¢tIVe8 and AcUviti08
Thg obledves of the grtyJp are al 8 urit of the S(%Jut Assi*Sallon.
The Alm of Thé Scout Assodallon 1$ to promote the devekspmenl of young people in athieving their fijll
physical. intellectual, social and splr51ual polontFals, as Individuals. 8s responslble titizens and as member¥
of their local nation81 and inlemational communities. The melhod of achiewng the Aim of Ihg Ass(trcialion18
by providlng an enloyablè and attra¢alve scknemg of Fwres*ve tratthg. ba8ad on the Scout Promise and
Law and guided by adult feadership.
Addltlonal InloThn4tlon
The Scout group relies hea￿ty on the o)ntrlxA*)n of w)lunleers. leaders and assbstant leaders arfj
voluntary as are the membws olthe ExeculNe committee.
Se¢tion O- A¢ibievements and Porfornwic•
Thè Grc4Jp Trustee Board IcuTrenlly Treasurer. Chaimwn, Seuetary 8rKI Acling GSL}. 'the team" work very
well logelher and provlde malorlal support for the Grow) wilh the ActÉng GSL and leaders delsvering tha alms
of the So)ul group. The Gro￿ is very pleased thce that Lucy Mills r8mains as Secretary arKI Janel
Siuck8y oinunues to suppjrt thè Gr￿p vi herrole as Actwig GSL-thetrexperttse is much appreoated. The

Dlslr¢cV$ Commis&oner (DCI is assi￿rng-sUpp0rllQg us and wè refer to hlm frorn time lo timo for guidance.
Al area5 of the group (Beavers, Cubs and Scouisl 0)n1￿ue to operat& throughout thg year and d81iveTed
both a fun 8nd edUCat￿al pmgramm8d for tho Membe￿ ofthe gr￿p.
The arLompllshment this financial yearwas to maintain the Group's financ4al position %thilst contsinlng
operating costs this was achieved and atl patt88 have po￿1VelY wothed ioward a more effective use of
fi]nds.
Further infomiation on the achievem&nts and performance of th8 Charity both QPeT81ionalty and finan(aaJEy
can be found In the Chaknjan's and TreasLYers report to Ihe 202&24 Firtanoai AccJ)un16 as pres8nted In the
AGM.
The Grnup Trustee Boar¢1 and Leaders rem81n 8w*e ofthe his1ort￿ bnpad ofthe COVID pandemk M the
Group's:_ aGbMties4b11 ity to fund r￿S&finan￿al management and wellbeing of Its mgmbers.
We do not wlsh to dw811 on the pandemlc bul it impadgd on the *thole of the finano81 yèar 2021-22 and
spllled over into 2022-23 denoted belcw are sthme of th8 actions laken togelhw wlth corrective actv)n8 In
2023-24.
The following hist￿6¢￿ acbons were taken and have lewnt from these:.
MIn5-￿s was molhballed and safety stored-MB Is now ft￿lY op8rallonal.
Insurances revlewed and adjusled accordts)gly-2022-23 fully rovlw•ved and polkags update
Ullllly companlgs (Pald DD) advlsed and bllling rewsed.
Hall made se¢ure and saf8vUnity tnsurance -Hul fully operation&1
AltemalNe means of communlcatson (Zoom) us¢d as require¢&in 2022-23 used bf requSr9d.
We used the'down 1Sm&' lo hut Usage to undertake a varfety of tasks and minor pro5eci8 on th8 fa￿C of tha
hut.2022-23 Hui much improved after works ujmpleled In 2021-22.
Sectlons change¢J Ihelr meeting forn)8ts and venues and extendgd OLrtskle 8¢alW￿0$ W23.24 Secalon
m8ellngs back to nomial.
We are confjdenl the GTwp bulll on Its ex8llrvJ strervJth8 It¥u the wd•mlc and wa are In'nomigr
opgrg11on.
The Exec and Leaders and effecti￿ •pproath o)rnbkn•d erwthg that all (xryHvents are
8elf-fundlno and seeking to pmvlde be81 valL*fif I￿ney-thIS approath has been well recelvgd our8ccounts
bear out the success of ourfvint approach.
Sectlon E- Fhianclal R•vlw4
R•8erv•5 Poll¢y
The Group'8 pollq on reserveslg lo hold suffrient resour¢¢$ to eontinua thg charitable acllviUg8 of the group
Should Income and fiindralstng acUwlie8 f8N thorL The Group Trustee Board consbders that the gioup should
hold o sum equivalèrd lo 1-2 months rUfir￿n￿ ￿s1$, ctrca £2500.
The Group hald funds of approxirrtalgly £26.291.IXI at yeor-end whlch is £1,713.00 more than Ihg previous
year. The80 lunds are SUII malerially atx)ve the kvel required for opèratlng e￿enSeS. Th1$ cumuLqled
surplus resulis from hlslorical extensNe fvndf8ising adivilies in previous years, operating o)sts bglng
contained Ihrough good housektiwng.
We conlinue lo apply $trkt control meagJres for major purchases rogarf$￿ of type. Th& group wll o)ntlnue
lo rea3sess the 4lu¥tson on SUrp￿S fvnds eath finant4al year.
The long lem Impact of the COVID pandemic on tha Gmup's final￿'S dearfy highlights thg need lo fotsJ$
on fund raSsing we see Ihls 1$ a major priority. At this Ilm9.
The group Cf]ly holds Lmrestricted ftnds although this Ihjes indude designated fvnds within IL Eath se&ion
(Beavers. Cubs and Scouts} have an allo(£tton within the ovordl group frjnds ￿TCh the leaders m9n8ge
themselves In orderto fund Ihe me&ting night aclivibes ant1 extra actNities. Tho group also hold$
"designated funds" which form part of unreslricted funds. They are essentiglly eamarked for a par￿GUlar
purpose {¢.g. Minibus. HQ woth5. Ewipmenl gtc) and revitrmed on on 0ngtsw￿ basi$ dLrring th& year.

Investmènt Pali¢y
Tho Group's Inco￿ and ExFendilure is small and as o o)nsgqu8nce do8s Mt have sufficaent fiJnd$ to invest
in longer-temi investments such as stocks and share& The Gr¢up ha5 therefore adopted a low rlsk strategy
to the inveslment of its fvnds. All fvnds are hekl in cash u&ng only mainstream banks or trljihling sooeties.
The group holds a current account tO9elher W[￿ a reseNe a(uwnL The Group Exeojtlve r¢guIarfy monitors
the levels ol bank balances," the grwp pays no bank ¢harges SI￿ recaves a free electron￿ bank5ng facility.
Both accounts requlr8 no rntice but ¥utrv)rization to movNvithdrawfunds. b8fore doing $0 the Group
Executive considers the cash lknv requlrtsman
Prin¢iple Bources of InGomelexpendliur•
Tha Group's income comès frorn fvnd rashg acti￿￿0> {￿￿Man1Y Hant sales and Fireworks), molth fundlno,
subscriptions paid by the members and grfl ald .A nati¢)nal membersh￿1 fee based on the numbar of
members is pald annually this plus Insurances and HQ running cosis are the largest Items of expendI1￿e.
Expenditure Items like annual camps-trips are nonnally fvnded by parents separatety. As we have explalned
throughout this report we have soughl to posiiwely manag& ouravailab￿ fuTrJs w8 have sought and received
very sold SLtpport all 8cr088 th8 Group
Flnancial Perfornwnce thrfng yoar
The Group still malntalns o strong finandal footirKJ. b￿n9 In mlnd rf8lno cosi# 8nd ￿ffle Tedudons In
numbers of young members. all In al the funds available to the Grtyjp at Ihe year-end aro very plea$Sng. Tha
Group conUnu88 lo see reductions in nLffiber of revenug streams namely hall rentskjumble 5a18 Income this
has been countered last year by Increase in (hjnallons. Further d8iall can be found in the Treasurers report
and Is detaI￿d in the 202&24 acojunls. The GfOUP Tnjstee Board is mindtul ol the radurA¢on in revgnue
and Is adtV81y See￿ng allernalfve&
Sèctlon F- ¢iiher_¢iptlonal Iniomwtlon
Soctlon G- Declaration
Tho Irusto•$ declar• that they have approved thè trusteeg reF¥Nt 8boN
Slgned on b•haif 011hè ch8rity8 trt￿te05
Stgnalurel#l
Bir
Full name{8)
Mark Sdvalue
Peter Sarbutt
Pos(Ilon l•.g. Secretary. Chalrl
ChaNmBn
Dale
2S-oq-2024
.It12¢y4

1st Shenfield Scout Group
Receipts and Payments Account
Forthe yearfrorn
01m412023
3110312024
Receipts and payments
2023124
Unrnstiicied lunds
2022123
Unrestrkted funds
lrteomè
Bank Interest
Donation
Events- Beavers
Events-cubs
Event5-Scout5
Fundralslng
Gift
MÉeting5
Mernbershlp Fee5
Rent
145
5,350
52
4,407
856
5,179
3.049
2Aii
¥333
34
9,654
7.712
200
Ex
ACti￿lY E ulpmenl
Admln
Badge5
Bank Fee5
Camplng Equlpment
Caretaker
Events- Beavers
Events- Cubs
Evenrs- scouts
FundroJ51n8
Insuranc•
Meeiln
- Beavers
MeetSn
-cubs
Mevtln
-5couts
Mernbtrshl Cosis
Mlnlbus
Rate5
Renl
TeambtsildinglRecrulimnilsod•l
Yralnlng
ss
377
722
558
467
1309
202
1.750
7.039
L483
871
204
26
34
768
797
1,143
1516
76
391
,279
1,674
4,781
363
74
378
3,110
522
228
loo
40
625
L724
1.097
3,128
120
IOD
104
3.039
Venue Malntenan
Account balances
Notwest Current Account
Natwest ReserveAccount
15.465
10.826
13.752
10,826
Summary
Account balaoeebroughtforward
Total Income
Total expendrture
Net income
Accountbalonce orr￿d forward
24578
26,
25,254
1.713
26291
3D,854
2L450
27.726
6.276
24.578

1st Shenfield Scout Group
Receipts and Payments Account
Statement of assets and liabilities at the end of the year
31st March 2023
Unrestricted fund$
31st March 2022
Unrestrl¢tod funds
ash funds
Bank current account
Bank de
oslt account
50cletya£couni
The Scout A550riatlon ShortTerm InvèstmÉntSeThrfce
CashlFloats
Inc cq's15syeO b￿not de8redl
15A65
10.826
13,752
10,826
Total rash lund5
26,291
other rnonetary855ets
Tax dalm
Insurance clalm
Sub totar
Invo5tm4ntas58ts
Investment pro
Quoted Investments
Otherlnvestrnents. detal
- dotsll
Sub tot•1
Non monetary8Jgets forth•
Bad
e stock
stock
Other stock
Land and bulldln
Motor vehlcles
Scoutln
ul
sown use
4,544
40.450
5.049
4L16Z
ment furnlturee¢¢
Subtot•l
44,994
46.211
Lllblllths
ceunts Involced but not ald
Subscri
tlons not
Loan deta15
Other Ilabllltles
uEllrtles-Phonel
Sub tot
Contlng•nt Il•bllltles and futurn obllg•tlong
None
Notss to account8:
Th? above re¢elpts payrnents account and st4tement of ass•ts and Ilabllltl•s t￿r* •pprov•d by the
Trusto•8 on 25th September 2024 (the dat• of thè meeting that approv•d thè a¢¢ounts) and slgned on th•
behalf by
nalure
inl Name
Peterswtsrt ￿reAsur•r)
Mark SoKvlor• IChthnaDI

**Appendix 4.3.2** 

**INDEPENDENT EXAMINER’S UNQUALIFIED REPORT** 

## **UNINCORPORATED CHARITY OR CIO (ACCOUNTS PREPARED ON A RECEIPTS AND PAYMENTS BASIS)** 

## **Independent Examiner’s Report to the Trustees of 1st Shenfield Scout Group** 

I report to the trustees on my examination of the accounts of 1st Shenfield Scout Group (‘the charity’) for the year ended 31[ST] March 2024 which comprise the summary of receipts and payments and the statement of assets and liabilities. 

This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011.  My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in this report and for no other purpose.  To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed. 

## **Responsibilities and basis of report** 

As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the accounts. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently I express no audit opinion on the accounts and my report is limited to those specific matters set out in the independent examiner’s statement. 

## **Independent examiner’s statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

- ➢ accounting records were not kept in respect of the charity as required by section 130 of the Act; or 

- ➢ the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 


Samantha Kettridge ACA, FCCA HB Counters – Essex Ltd Fleet House, Unit 3, 1 Armstrong Road Benfleet Essex, SS7 4FH 16[th] September 2024 

**Charities – June ‘17** 

**App 4.3.2 / 1 of 1** 

**10/17**