Trustees' Annual Report
For the period
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From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Charity name 1st Warley Scout Group
n/a
Other names the charity is known by
3 0 2 0 2 8
Registered charity number (if any)
1 0 0 1 0 2 3 1
HQ registration number
Eagle Hall
Charity’s principal address
The Drive
Brentwood, Essex
Postcode C M 1 3 3 B H
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Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 |
Trustee Secretary Chair Phil Dawson Kate Dawson Kevin Chandler Group Lead Volunteer (co) Trustee Name Dates acted if not for whole year Office (if any) Jim White Simon Timmins Tom Burton Group Lead Volunteer (co) Treasurer |
|---|---|
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted (e.g trust, assocation, company)
Trustee selection methods (e.g. appointed by, elected by)
Additional governance issues
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a Trust established under its rules which are common to all Scout Groups. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Lead Volunteer, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 4 months. Members of the Trustee Board complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Trustee Board exists to support the Group Lead Volunteer in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
2 LT700001 (3rd December 2018)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from Brentwood Scout District (as previously happened when Eagle Hall was destroyed by fire in 2015). The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Insurance policies are in place to protect non- members in case of injury or accident (e.g. parent volunteers on working weekends). Reduced income. The Group is primarily reliant upon income from subscriptions and hall hire. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Trustee Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. |
3 LT700001 (3rd December 2018)
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Section C Objectives and activities
Summary of the objectives of the charity as set
out in its governing document
The Purpose of Scouting
Scouting exists to actively engage and support young people in their
personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with
others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults,
work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Public benefit statement The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.
Section D Achievements and performance
Summary of the main achievements of See attached report from the Group Treasurer, presented in the AGM
the Charity during the year to leaders and parents
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4 LT700001 (3rd December 2018)
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Section E Financial Review
Brief statement of the charity’s policy on Reserves Policy
reserves The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and hall
hire fees fall short. The Group Executive Committee considers the
group should hold a sum of £12,500 as emergency reserve (to be
increased by £500/month in future). In addition, a monthly allowance is
made in the accounts for payment of annual expenses (e.g. capitation).
Any unspent grant monies received are ring fenced.
Details of any funds materially in deficit None
(circumstances plus steps to eliminate)
Further financial review details Investment Policy
(optional information) The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse strategy
to the investment of its funds. All funds are held in cash using only
mainstream banks or building societies.
Principal Sources of Funds
The group has 2 main regular sources of income: monthly subscription
fees paid by all Young People in the group and hall hire fees. The
group's Headquarters is a modern building and has been
built/designed to provide a key resource for the local community. The
group hires out the building to local community groups, especially to
groups providing an educational or health benefit, including groups who
cater for various disabilities.
All funds received are invested back into the group, to provide
equipment to support Scouting activities, or to maintain and improve
the standard of the group's Headquarters.
Section F Other Optional Information
Plans for future periods (details of any The Group Trustee Board regularly reviews available funding to
significant activities planned to achieve them) determine what projects may be funded. A key focus for the group in
the coming years will be to reduce internal noise within the
Headquarters, through installation of sound-deadening materials.
Section G Declaration
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The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
D D M M Y Y Phil Dawson Group Lead Volunteer |
D D M M Y Y Jim White Treasurer |
|---|---|---|
5 LT700001 (3rd December 2018)
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1st Warley Scout Group 302028
Receipts and payments accounts CC16a
For the period
01/04/2024 To 31/03/2025
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Administration (bank int, transfers in) 171 - - 171 341
Camps 34,397 - - 34,397 25,789
Clothing / Badges / Scarves 129 - - 129 111
Equipment 286 - - 286 56
General Expenses - - - - -
Fundraising (excluding Plant Sale) 744 - - 744 1,481
Fundraising (Plant Sale) 6,121 - - 6,121 6,092
Income - Donations 375 - - 375 905
Income - Gift Aid 5,248 - - 5,248 2,242
Income - Hall Hire 40,141 - - 40,141 46,498
Income - Membership Subscriptions 18,358 - - 18,358 18,155
Income - Grants - - - - 3,000
Income - Running Costs 1,245 - - 1,245 -
Section Activities 973 - - 973 924
Sub total
(Gross income for AR) [ 108,188 ] - - 108,188 105,595
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 108,188 - - 108,188 105,595
A3 Payments
Administration Costs (bank fees, etc.) 250 - - 250 524
Camps 31,428 - - 31,428 27,394
Clothing / Badges / Scarves 915 - - 915 1,537
Equipment / Hall Improvement 17,280 - - 17,280 36,908
Expenses - General 520 - - 520 941
Expenses - Training - - - - 111
Fundraising (excluding Plant Sale) 147 - - 147 209
Fundraising (Plant Sale) 3,111 - - 3,111 3,121
Hall Hire Expenses - - - - 100
Membership Subscriptions Refunds 12 - - 12 204
Running Costs - Maintenance 5,908 - - 5,908 3,133
Running Costs - Capitation Fees 7,242 - - 7,242 6,440
Running Costs - Cleaning 4,370 - 4,370 3,963
Running Costs - Insurances 1,078 - - 1,078 1,286
Running Costs - Premises Costs 12,686 - - 12,686 11,981
Section Activities 4,580 - - 4,580 3,751
Sub total 89,526 - - 89,526 101,603
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A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 89,526 - - 89,526 101,603
Net of receipts/(payments) 18,662 - - 18,662 3,993
A5 Transfers between funds - - - - -
A6 Cash funds last year end 27,873 - - 27,873 23,880
Cash funds this year end 46,535 - - 46,535 27,873
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| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds |
Signature Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Scouting Equipment, Building fixtures and fittings Details CAF Bank - Savings Account CAF Bank - Cash Account |
Unrestricted funds Restricted funds to nearest £ to nearest £ 40,117 - 6,417 - 46,535 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 120,000 - - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) - - Fund to which liability relates Amount due (optional) - - Print Name Phil Dawson (GLV) Jim White (Treasurer) |
Endowment funds to nearest £ - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - Current value (optional) - - Current value (optional) - - When due (optional) Date of approval |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to tho trusteesl membèrs of 1st Warley Scout Group On accounts for tho year ended 31" March 2025 Charity no (rfany) 302028 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year ended 3110312025 Responslbllllles and As the charity trustees of the Trust. you are sponSible for the preparation basis of report of the accounts in accordan wrth the requirements of the Charities Act 2011 (Ihe Acr). I report in respert of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying oirt my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. I have completed my examination. I confirni that no material matters have come to my attention in connection wth the examination vthich gives me cause to believe that in, any material respect.. accounting rerdS were not kept in accordance with section 130 of the Act or the accounts do not acc¢)rd wth the ac¢ourrtirvJ records I have no concerns and have come a(¥oss rK* other matters in Connection wilh the examination to which attention should be drawn in order to enable a proper undefstanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Independent •xaminer's statement Slgned: Date: lo { Izl 2ozE) Name". Peter John Mccarthy Relevant professlonal qualiflcation(sl or body (if any): FCMA Addr•ss: 80 Vaughan WIlm$ Way Warfey Brenlwood, Essex. CM14 5wr IER October 2018
Section 8 Disclosure Only complete If the examiner needs to highlight matters of concem (see CC32, Independent examination of charrty accounts.. directions and guidance for examiners). Give here brièf dètails of any items that the examiner wishes to disclose. IER October 2018