Trustees' Annual Report
For the period
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From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section A Reference and administration details
Charity name 1st Warley Scout Group
n/a
Other names the charity is known by
3 0 2 0 2 8
Registered charity number (if any)
1 0 0 1 0 2 3 1
HQ registration number
Eagle Hall
Charity’s principal address
The Drive
Brentwood, Essex
Postcode C M 1 3 3 B H
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Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Phil Dawson Group Scout Leader (co)
2 Kate Dawson Group Scout Leader (co)
3 Kevin Chandler Chair
4 Jim White Treasurer
5 Simon Timmins Trustee
6 Tom Burton Secretary
7
8
9
10
11
12
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Section B
Structure, governance and management
Description of the charity’s trusts
| Additional governance issues (e.g. appointed by, elected by) Trustee selection methods (e.g trust, assocation, company) How the charity is constituted (e.g. trust deed, constitution) Type of governing document |
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 4 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a Trust established under its rules which are common to all Scout Groups. |
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2 LT700001 (3rd December 2018)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from Brentwood Scout District (as previously happened when Eagle Hall was destroyed by fire in 2015). The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Insurance policies are in place to protect non-members in case of injury or accident (e.g. parent volunteers on working weekends). Reduced income. The Group is primarily reliant upon income from subscriptions and hall hire. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. |
3 LT700001 (3rd December 2018)
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Section C Objectives and activities
Summary of the objectives of the charity as
The Purpose of Scouting
set out in its governing document
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in
which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of See attached report from the Group Scout Leader and
the Charity during the year presented in the AGM to leaders and parents
Section E Financial Review
Brief statement of the charity’s policy Reserves Policy
on reserves The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and hall hire fees fall short. The Group
Executive Committee considers the group should hold a
sum of £6,500 as emergency reserve (to be increased by
£500/month in future). In addition, a monthly allowance is
made in the accounts for payment of annual expenses (e.g.
capitation). Any unspent grant monies received are ring
fenced.
Details of any funds materially in deficit None
(circumstances plus steps to eliminate)
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4 LT700001 (3rd December 2018)
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Further financial review details Investment Policy
(optional information) The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
Principal Sources of Funds
The group has 2 main regular sources of income: monthly
subscription fees paid by all Young People in the group and
hall hire fees. The group's Headquarters is a modern
building and has been built/designed to provide a key
resource for the local community. The group hires out the
building to local community groups, especially to groups
providing an educational or health benefit, including groups
who cater for various disabilities.
All funds received are invested back into the group, to
provide equipment to support Scouting activities, or to
maintain and improve the standard of the group's
Headquarters.
Section F Other Optional Information
Plans for future periods (details of any The group executive committee regularly reviews available
significant activities planned to achieve funding to determine what projects may be funded. A key
them) focus for the group in the coming years will be to improve
the grounds surrounding the Headquarters, to allow more
outdoor activities to take place on site.
Section G Declaration
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The trustees declare that they have approved the trustees’ report above
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Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Kevin Chandler Jim White
Position (eg Secretary, Chair) Chair Treasurer
Date D D M M Y Y D D M M Y Y
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5 LT700001 (3rd December 2018)
CHARITY COMMISSION FOR ENGWD AND WAiÉS 1st Warley Scout Group 302028 Recei tsand ments accounts 0110412023 3110rn24 CC16a Tts Section A Receipts and payments fvnd• lund• fund• Totsl fundB Lxty••r A1 R•c AdminiStrtthl Ibl irt Campg Cknthing i eafv I Equipn i H1 Imwaw Gwv•l ExpDrA lexcAthJ Plwrt S•kn> J41 110 247•• 1A•I 6.191 2311 L¥Jm•- H1 Hi 14.013 17,03T (Gfom l•Kom• IOT AR) 7&11Z A2 A•••t and In¥wtskntMI••, (••• t•bl•l. Totsl 1•¢•4¥t• 7J.• 211 227) 7T0 27JM 27JM JX117 12,710 141 Fundml•ty 1•¥dL1Thj PIWA s} Fur1• (PrtiSl 11 Hir• Exwi••s 4121 100 121 Jjii 1•2 Ruming Co•ts. Ryr•lWQ Com. F• Ru¥ ¢ts. Cr ¢tr. Iwrr4v &1)3 $,711 2.827 Sub to &7•2 1(tl,l•J 4• Sub to 97.111 101
io. AS Tr¥n•f•rn fvndB A8 Ca•h fvnd• l••t y••r •nd 13.376 2J, 27m Section B Statement of assets and liabilities at the end of the period eTrdtym•n¢ fvnd• nd• fur B1 C••h fund• 7T endty•mwftt fundi thJDd• BJ In¥MtsMnt•••l• B4 A•wts Y•tsln•d kn th• eh•rtty'• own by M• Prlnt N rov41 Kevin Chandler Chair Jim White Treasurer
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report mamrg of 1" Warley Scout Group 31•1 PAarch 2024 302028 Ilf any) I reF to tho trustees on my examinat of the accounts of the above dwty (Ihe TnMf) for the year eknJ 31mm4 R••ponslblllllo8 and As ts clwity tru of tr Tntht. you are respM8iblè for the preparation 2011 fft). under seclion 145 of the 2011 Act and in carying out my examination, I urKler sec1# 145(5Xb) of tt Ac Ind•p•nd•nt I have my ex•ninatl. I c<rfm thot Material mattern have •xamlnorf• Jtat•m•nt c(Kne to my attth in c18¢ iih ts exination which gives me thedc with the exarninth to atterrtion should be drawn In ¢yder to enab a S*n•d: PfvA th2 Rol•vant quallficatlorfs) or body (11 wry): Addr•s•: 80 Vaughan Wlliams Way IER October 2018
Section B Disclosure Onty compl rf the examiner needs to hthlw rnattern of Cor (see CC32, examThrs). Glv• h•Y• brf•f d•tall• of any Items that the •xamlner 4•has to disclose. IER OctOr 2018