## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2
Section A Reference and administration details
Charity name 1st Warley Scout Group
n/a
Other names the charity is known by
3 0 2 0 2 8
Registered charity number (if any)
1 0 0 1 0 2 3 1
HQ registration number
Eagle Hall
Charity’s principal address
The Drive
Brentwood, Essex
Postcode C M 1 3 3 B H
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Graham Gurnett Group Scout Leader
2 Kevin Chandler Chair
3 Stephanie Robinson Treasurer 01/04/21 - 31/08/21
4 Jim White Treasurer 01/09/21 - 03/03/22
5 Simon Timmins Trustee
6 Phil Dawon Trustee
7
8
9
10
11
12
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Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) **----- Start of picture text -----**
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document The Group's governing documents are those of the The
(e.g. trust deed, constitution) Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
How the charity is constituted The Group is a Trust established under its rules which are
(e.g trust, assocation, company) common to all Scout Groups.
Trustee selection methods The Trustees are appointed in accordance with the Policy,
(e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leader, individual section leaders (if opted to take on
the responsibility) and parent’s representation and meets
every 4 months.
Members of the Executive Committee complete 'Essential
Information for Executive Committee' training within the first
5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
Th i f t d i t
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2 LT700001 (3rd December 2018) The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from Brentwood Scout District (as previously happened
when Eagle Hall was destroyed by fire in 2015). The Group
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities. Insurance
policies are in place to protect non-members in case of injury
or accident (e.g. parent volunteers on working weekends).
Reduced income. The Group is primarily reliant upon income
from subscriptions and hall hire. The group does hold a
reserve to ensure the continuity of activities should there be
a major reduction in income. The Committee could raise the
value of subscriptions to increase the income to the group
on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.| 3 LT700001 (3rd December 2018) Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. ||| |---|---| |**Section C**|**Objectives and activities**| |Summary of the objectives of the charity
as set out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Public benefit statement The Group meets the Charity Commission's public benefit 4 LT700001 (3rd December 2018) **----- Start of picture text -----**
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements See attached report from the Group Scout Leader and
of the Charity during the year presented in the AGM to leaders and parents
Section E Financial Review
Brief statement of the charity’s Reserves Policy
policy on reserves The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and hall hire fees fall short. The Group
Executive Committee considers the group should hold a
sum of £5,000 as emergency reserve. In addition, a monthly
allowance is made in the accounts for payment of annual
expenses (e.g. capitation). Any unspent grant monies
received are ring fenced.
Details of any funds materially in deficit None
(circumstances plus steps to eliminate)
Further financial review details Investment Policy
(optional information) The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
Principal Sources of Funds
The group has 2 main regular sources of income: monthly
subscription fees paid by all Young People in the group and
hall hire fees. The group's Headquarters is a modern
building and has been built/designed to provide a key
resource for the local community. The group hires out the
building to local community groups, especially to groups
providing an educational or health benefit, including groups
who cater for various disabilities.
All funds received are invested back into the group, to
provide equipment to support Scouting activities, or to
maintain and improve the standard of the group's
Headquarters.
Section F Other Optional Information
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5 LT700001 (3rd December 2018) Plans for future periods (details of any The group executive committee regularly reviews available significant activities planned to achieve funding to determine what projects may be funded. A key them) focus for the group in the coming years will be to improve the grounds surrounding the Headquarters, to allow more outdoor activities to take place on site. ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees **----- Start of picture text -----**
Signature(s)
Full name(s) Kevin Chandler Jim White
Position (eg Secretary, Chair) Chair Treasurer
Date D D M M Y Y D D M M Y Y
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