## Trustees' Annual Report
## For the period
## Charity name
## Section A
## Reference and administration details
2nd Thundersley (St Peter's) Scout Group
Other names the charity is known by
Registered charity number (if any)
HQ registration number
## 10013143
Charity's principal address
24 Kin sdown Walk Canve Island Essex Postcode
Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
**----- Start of picture text -----**
Dates acted if not
Trustee Name Office (if any)
for whole ear
1 And Hudson Chairman
2 Phili Newton Treasurer
3 Lea As inall Grou Scout Leader
4 Peter Klinker Quartermaster
5 Fiona Mor an
6
7
8
9
**----- End of picture text -----**
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
## Section B
## Structure, governance and management
Description of the charity's trusts
Type of governing document (e.g. trust deed, constitution) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How the charity is constituted The Group is a trust established under its rules which are (e.g. trust, association, company) common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
|You|You|You|
may|
may|
may|choose|choose|choose|
to|include|include|include|
additional|
additional|
additional|
additional|
additional|
additional||The
Group
is
managed
by
the
Group
Executive
Committee,||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Policies|||||
and||
procedures|||||adopted|||||
for:|||the
members
of
which
are
the
'Charity
Trustees'
of
the
Scout||
|||||||||||||||||||||Group
which
is
an
educational
charity.
As
charity
trustees||
|||||||||||||||||||||they
are
responsible
for
complying
with
legislation
applicable||
|||||||||||||||||||||to
charities.
This
includes
the
registration,
keeping
proper||
|a)|the|||induction||||
and||
training||||
of|
trustees;||||b)|accounts
and
making
returns
to
the
Charity
Commission
as||
|trustee'|||||
consideration||||||of|
major
risks||||||and||appropriate.||
|the||
systems|||||and||procedures|||||
to||
manage||||||
|||||||||||||||||||||The
Committee
consists
of
3
independent
representatives,||
|||||||||||||||||||||Chair,
Treasurer
and
Secretary
together
with
the
Group
Scout||
|||||||||||||||||||||Leader,
Quartermaster,
and
other
long
standing
volunteers.||
|||||||||||||||||||||It
aims
to
meet
once
each
term.||
|||||||||||||||||||||Members
of
the
Executive
Committee
complete
'Essential||
|||||||||||||||||||||Information
for
Executive
Committee'
training
within
the
first|
5|
|||||||||||||||||||||months
of
joining
the
committee.||
|||||||||||||||||||||This
Group
Executive
Committee
exists
to
support
the
Group||
|||||||||||||||||||||Scout
Leader
in
meeting
the
responsibilities
of
the||
|||||||||||||||||||||appointments
and
is
responsible
for:||
|||||||||||||||||||||The
maintenance
of
Group
property;||
|||||||||||||||||||||The
raising
of
funds
and
the
administration
of
Group
finance;||
|||||||||||||||||||||The
insurance
of
persons,
property
and
equipment;||
|||||||||||||||||||||Group
public
occasions;||
|||||||||||||||||||||Assisting
in
the
recruitment
of
leaders
and
other
adult||
|||||||||||||||||||||support;||
|||||||||||||||||||||Appointing
any
sub
committees
that
may
be
required;||
|||||||||||||||||||||Appointing
Group
Administrators
and
Advisors
other
than||
|||||||||||||||||||||those
who
are
elected.||
|Section|B|(Cont'd)|Structure,
governance
and
management
(cont'd)||
|---|---|---|---|---|
||||Risk
and
Internal
Control||
||||The
Group
Executive
Committee
has
identified
the
major||
||||risks
to
which
they
believe
the
Group
is
exposed,
these
have||
||||been
reviewed
and
systems
have
been
established
to||
||||mitigate
against
them.
The
main
areas
of
concern
that
have||
||||been
identified
are:||
||||Damage
to
the
building,
property
and
equipment.
The
Group||
||||would
request
the
use
of
buildings,
property
and
equipment||
||||from
Thundersley
Parish
Council
and
other
Scout
Groups.||
||||Similar
reciprocal
arrangements
exist
with
these||
||||organisations.
The
Group
has
sufficient
buildings
and
contents
insurance
in
place
to
mitigate
against
permanent||
||||`loss.`||
||||Injury
to
leaders,
helpers,
supporters
and
members.
The||
||||Group
through
the
capitation
fees
contributes
to
the
Scout||
||||Associations
national
accident
insurance
policy
and
also||
||||purchases
it's
own
Personal
Liability
Insurance.
Risk||
||||Assessments
are
undertaken
before
all
activities.||
||||Reduced
income
from
fund
raising.
The
Group
is
primarily||
||||reliant
upon
income
from
subscriptions
and
fundraising.
The||
||||group
does
hold
a
reserve
to
ensure
the
continuity
of||
||||activities
should
there
be
a
major
reduction
in
income.
The||
||||Committee
could
raise
the
value
of
subscriptions
to
increase||
||||the
income
to
the
group
on
an
ongoing
basis,
either||
||||temporarily
or
permanently.||
||||Reduction
or
loss
of
leaders.
The
group
is
totally
reliant
upon||
||||volunteers
to
run
and
administer
the
activities
of
the
group.|
If|
||||there
was
a
reduction
in
the
number
of
leaders
to
an||
||||unacceptable
level
in
a
particular
section
or
the
group
as
a||
||||whole
then
there
would
have
to
be
a
contraction,||
||||consolidation
or
closure
of
a
section.
In
the
worst
case||
||||scenario
the
complete
closure
of
the
Group.||
||||Reduction
or
loss
of
members.
The
Group
provides
activities||
||||for
all
young
people
aged
6
to
18.
If
there
was
a
reduction|
in|
||||membership
in
a
particular
section
or
the
group
as
a
whole||
||||then
there
workd
have
to
be
a
contraction,
consolidation
or||
||||closure
of
a
section.
In
the
worst
case
senario,
the
complete||
||||closure
of
the
Group.||
||||Financial
Management.
The
Group
has
a
Financial
Policy||
||||and
all
Bank
Mandates
require
2
signatories
for
all
payments.||
||||All
expenses
require
a
receipt
prior
to||
||||payment/reimbursement.||
|Summary|Summary|Summary|Summary|of|
the|Section
C
objects
of
the|Section
C
objects
of
the|Section
C
objects
of
the|Section
C
objects
of
the|Section
C
objects
of
the|
charity|
charity|
charity|
set|Objectives
and
activities|Objectives
and
activities|||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|out|
in|
its|
governing||||
document||||||||The
Purpose
of
Scouting
Scouting
exists
to
actively
engage
and
support
young
people
in
their
personal
development,
empowering
them
to
make
a
positive
contribution
to
society.||||
||||||||||||||||The
Values
of
Scouting
As
Scouts
we
are
guided
by
these
values:
Integrity
-
We
act
with
integrity;
we
are
honest,
trustworthy||||
||||||||||||||||and
loyal.
Respect
-
We
have
self-respect
and
respect
for
others.
Care
-
We
support
others
and
take
care
of
the
world
in
which
we
live.
Belief
-
We
explore
our
faiths,
beliefs
and
attitudes.||||
|||||||||||||||||Co-operation
-
We
make
a
positive
difference;
we
co-|||
|||||||||||||||||operate
with
others
and
make
friends.|||
|||||||||||||||||The
Scout
Method
Scouting
takes
place
when
young
people,
in
partnership
with
adults,
work
together
based
on
the|||
|||||||||||||||||values
of
Scouting
and:|||
|||||||||||||||||-
enjoy
what
they
are
doing
and
have
fun
-
take
part
in
activities
indoors
and
outdoors|||
|||||||||||||||||-
learn
by
doing|||
|||||||||||||||||-
share
in
spiritual
reflection
-
take
responsibility
and
make
choices
-
undertake
new
and
challenging
activities|||
|||||||||||||||||-
make
and
live
by
their
Promise.|||
|Summary||||
of|
the|
main||
activities||||
in|
relation||
to|
The
Group
was
able
to
manage
a
full
programme
of|||
|`these`
`objects`||||||||||||||||meetings,
external
activities
and
camps
this
financial
year.|||
Additional details of the objectives and activities (optional information but encouraged as best practice)
## You may choose to include further
||statements,|statements,|
where|
where|
relevant,|
relevant,|
relevant,|
relevant,|
about:|The
Group
consolidated
this
year
and
maintained
a||
|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||membership
of
approximately
100
young
people.
Several||
|||•|
policy|
on|||grantmaking;|||new
leaders
were
aslo
recruited.
The
group
managed
to||
||•
contribution
made|||||by||volunteers,
•||
increase
fundraising
and
used
the
funds
collected
over
the||
|||•
policy|||on||
investments.|||previous
two
years
to
purchase
new
equipement
to
allow|
a|
|||||||||||greater
number
of
young
people
to
camp
simultaneously.||
|Public|benefit|
statement||||||||The
Group
meets
the
Charity
Commission's
public
benefit||
|||||||||||criteria
under
both
the
advancement
of
education
and
the||
|||||||||||advancement
of
citizenship
or
community
development||
|||||||||||headings.||
## Section D
## Achievements and performance
Summary of the main achievements of the charity during the year
The Group celebrated the Queen's Platinum Jubilee with a beacon lighting event and also commemorated the Queen's death. It held a well attended Rememberance Day parade and service and its inaugural Christmas Ball for Cubs and Scouts which it is hoped will become an annual event. Beavers had a sleepover, Cubs attended a sixer & seconder camp and MEGA camp. Scouts completed a PL and APL camp, County Backpack for the first time since 2019 and an Expedition and EPIC camp
## Section E
## Financial Review
|Brief
statement
of|Brief
statement
of|Brief
statement
of|Brief
statement
of|
the
charity's|
the
charity's|
the
charity's|
the
charity's|policy
on|policy
on|policy
on|policy
on|policy
on||Reserves
Policy|||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|reserves|||||||||||||||||||
|||||||||||||||The
Group's
policy
on
reserves
is
to
hold
sufficient
resources|||||
|||||||||||||||to
continue
the
charitable
activities
of|
the
group|
should|||
|||||||||||||||income
and
fundraising
activities
fall|short.
The|
Group|||
|||||||||||||||Executive
Committee
considers
that
the
group
should
hold||||
a|
|||||||||||||||sum
equivalent
to
6
months
running
costs,|
circa
€4,000.||||
|Quantify
and||
explain
any
designations||||||||||||A
reserve
of
E4,000
continues
to
be
held
in
an||interest|||
|||||||||||||||bearing
account.|||||
|Details
of|
any||funds
materially|||||in|deficit|||||Not
Applicable|||||
|(circumstances
plus
steps|||||
to||
eliminate)||||||||||||
|Further
financial
review
details||||||||
(optional|||||
information)||||||
|You
may|
choose|||to
include
additional|||||||||||||||
|information,
where
relevant,||||||about:|||||||||||||
|•
the
charity's|||principal
sources|||||
of||funds||||Fundraising|||||
|(including|
any||
fundraising);|||||||||||Fundraising
Events
this
year
included
purchasing
and||
selling|||
|||||||||||||||tickets
for
local
tourist
attractions,
holding|a
raffle
and|two|||
|||||||||||||||separate
quiz
nights.
The
Scouts
were
also
invited
to||
help
a|||
|||||||||||||||local
rotary
club
with
their
Christmas
fundrasing
Santa's|||||
|||||||||||||||sleigh
event.|||||
|•
how
expenditure||||
has
supported|||||
the||
key|||The
Group
Executive
regularly
monitors
the
levels
of
bank|||||
|objectives|
of|the
charity;||||||||||||balances
and
the
interest
rates
received
to
ensure
the
group|||||
|||||||||||||||obtains
maximum
value
and
income
from|
its
banking||||
|||||||||||||||arrangements.
Recent
interest
rates
have
precluded
this|||||
|||||||||||||||from
being
a
significant
source
of
income.|||||
> Section E (Cont'd) Financial Review
> • Financial Management Financial Management The Group purchased the OSM accounting tools and moved to online bookkeeping. It also purchased expense cards for each section leader which can be topped up to an agreed amount. The Group's Bank Mandates were redesignated from Trust accounts to Club/Association/Charity Accounts. The Group's Charity Commission webpage was amended to correctly report its Governance Document. • investment policy and objectives; Investment PolicyPolicy
## Investment PolicyPolicy
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building `societies.`
## Section F Other Optional Information Plans for future periods (details of any Section G Declaration
The trustees declare that they have approved the trustees' report above
Signed on behalf of the charity's trustees
Signature(s) Full name(s)
Position (eg Secretary, Chair)
Date
2nd Thundersley Scout Group (Charlty no. If appllcable}
Receipts and payments account
For tho y••r
2023
To
2024
Receipts and payments
2023124
202212023
Unrn•trlcted fund•
Unrnstrlct•d fund•
R•c•l
Donatlons
Membershi
Mee
Donatws
secti & Gro
GrfiAwJ
Other incune
18% and slrnllar In¢¢¥M
ons
sul
13,185.50
63.28
16.50
13,638.Ix
Events
8605
102.20
26.T78
9107
25.917
Sub tolal
Gr*rtts
Maintenenac*
orher
rants
rant
Sub total
Fundraisi
hl
•v¢nts
1.379.47
1.580.a6
Detail 2
Detail 3
other lundraisi
actsvth5
Sub ioial
1,379
1,561
Scout hut Incom•
Hir8 of buik1in
Hire of
rrÉnt
Other Syt hut incorne
Sub tot•1
Investmont Income
Bank Inte$t
8uikJin
Socie
interest
The Scout As50QatK)n Short Term In¥e5trngnt ser¥e
Other Investment Income
8.73
1275
21
48
Total GnS Incom•
28.206
27.499
Total r•¢•lpts
28.206
27.499
LT102 {Orlrt•r 20241
1013
2nd Thundersley Scout Group (Charity no. if applicable)
Receipts and payments account
For thè y•ar
2023
To
2024
Receipts and payments
2023124
202212023
Unrmtricted fund•
Unmtricted funds
ments
Charitablo Pa ments
Youth
ramrne aThJ adi¥il*s
Adult su
rt and trainin
Rent
Venue Mainlenan
and Gas
S.722
1,515.CK)
In5uiarice
Re
Irs and RenewaLs
Materials 8nd
min
ment
Uniforrns
B2
e$
AGM and trustee e
Insuran
embershi
Costs i Ca
Section & Grou
Events
nl
9x110
150 48
592 89
I.2 10
139
5,735.27
318.07
1.300 81
931 09
1.304
801.20
4.266.00
itation
4,002.CM)
Sub t¢xal
31.293
Fundralsln
Quiz N ht
Detail 2
Detsil 3
Other fundraisin
•x
155.00
45.63
costs
Sub total
155
46
Total Gross Expenditur•
.27.912
-31,338
Auet and Inv•#tm•nt ouh01. •t
Total payments
Net of txolp(p*Ym•nts)
Ctth fund• Imt ¥••r end
Cash funds thls ymr end
15,305 01
1 S,599
19,144.01
15,305
LT7CO)Y2 IOctob8r20241
2013
2nd Thundersley Scout Group (Charity no. if applicable)
Receipts and payments account
For thfr year
frnm
2024
2023
To
Statement of assets and liabilities at the end of the year
2023124
Unrnstrlcted funds
202212023
Unrn•trlct•d funds
8ank current account
Bank de
511 account
so¢
account
The Scout A5sooabon Short Term In¥eslment
CashlFJoats
15.305
Tot•1 cuh lunds
15.599
15.305
r mon•ta
Tax claim
Debt5 due fr(ffi the Coun
In$uranc8 dain
IArealDkslndJGrou
Sub tot•1
Investrnent ••uts
Investment
Quoted invesDnents
Other investrnents- detajl
Sub total
as8•ts tor ¢Iri
Non rnonel#
Bad
e slodÉ
Adventure 151and GoifTK*ets
venture Island Tickets
Sujutin
ment fumibJr8 &tc
Motor vehi¢Jes
Scouts"n
Olh8r
'sownu
574
53
138
men
fumiiure etc
Sub total
25.765
25.300
Llabllltles
Accounts not
nses Incurred bul not inVOK*d
Sub5Cri
ons not t arf1
Loan- detail
Other liabilits5
Sub tot•1
Totsl n•t
41.364
40.605
Th• al)ov• rncelpts and paymerrts o¢eount and statement of •¥sets •nd liabilities were approved by tho
Truste on Xth X 200X {th• date of th• TfU8t•e Board meetin9 that approv¢d the accounts) and •ign•d on th•lr
b•half by
nature
pflnt Na
Tr•g$LYe
LT7CW)2 (JY 2(1211
3of6
2nd Thundersley scout group:
independent examiners report 2023 -
2024.
Unqualified report for a non-company charity preparing receipts and payments
accounts with a gross income of £250.000 or less in the relevant financial year
Independent examiner's report to the trustees of 2- Thundersley Scout Group.
I report to the trustees on my examination of the èctounts of the 2r* Thundersley scout group for the year ended 315t
March 2024.
Responsibilities and basis of report
As the charity tnjstees of the 2nd Thundersley scout group you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 20111.the Act'l.
I report in respect of my examination of the 2e4 Thundersley scout group accounts carried out under sertion 145 of the
2011 Act and in carrying out my Èxamination I have followed all the appkncabie Oirertions givèn by the Charity Commission
under section 14515llbl of the Act.
Independent examinerfs statement
I have completed my Èxamination. I confirm that no material matters have comè to my attention in connection with the
examination giving me cause to believe that in any matwial respect
accounting record5 were not kept in respect ol the 2ty1 Thundersley scout group as required by sertion 130 of the
Act.. or
2. the accounts do not accord with those Tecord&
I have no concerns and have come across no othér matters in connection with the examination to whith attention should be
drawn in thi5 report in order to enable a proper understanding of the accounts to be reached.
Signed..
Name..
SHANJIC CTOO(hKO
Relevant professional qualification or membership of professional bodies rrf any).. AftF A c C A
Addre5S'.
3q WELLIKJCT COAO, O£Strt, eSS(g, thi b SOLJ
Date..