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2023-12-31-accounts

REGISTERED CHARITY NUMBER: 302000

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Hopper Williams & Bell Limited Chartered Accountants Highland House Mayflower Close Chandler's Ford Eastleigh Hampshire SO53 4AR

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 15
Detailed Statement of Financial Activities 16 to 17

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023

The trustees present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

The objects of the Association are to promote the benefit of the inhabitants of Woolston and the neighbourhood by providing facilities for social welfare and recreation.

The Association organises events and activities for its members within its objects and constitution.

The trustees confirm that they have complied with the duty in section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission in deciding what activities the charity should undertake.

The Association also manages Woolston Community Centre at Church Road, under a lease from Southampton City Council.

In January 2013, the lease of the Community Centre was renewed. The lease term is 25 years at a nominal rent of £1 per annum.

In 2000 a Woolston Millennium Garden project was initiated as part of the Association under the supervision of a Garden Fund Committee. The project raised funds towards and developed a community garden in Woolston on a site on which a lease was granted by Southampton City Council. It was opened in April 2002. The Committee now manages the maintenance of the garden.

In July 2016, the lease of the Millennium Garden was renewed. The lease term is 15 years at a nominal rent of £1 per annum.

ACHIEVEMENT AND PERFORMANCE

Throughout the year under review, the Charity has continued to provide facilities for social welfare and recreation for the inhabitants of Woolston and the neighbourhood.

Fundraising for the Woolston Millennium Garden continued towards the maintenance costs of the garden.

The Community Centre, in partnership with day services from Southampton County Council, has continued to offer day care for adults with learning difficulties.

Page 1

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023

FINANCIAL REVIEW

The reserve funds of each section of the Charity are retained at a level so as total current assets are sufficient to cover six months running costs of each section.

The accounts show a deficit for the year ended 31 December 2023 of £2,166 (2022: a surplus of £6,112).

The Community Association shows a surplus of £64 (2022: a surplus of £138), which has been added to the surplus brought forward and held in a separate fund. The General Fund is an unrestricted income reserve. At 31 December 2023 the balance of this reserve was £26,769 (2022: £26,705).

The Woolston Community Centre shows a deficit of £1,884 (2022: a surplus of £3,797), which has been deducted from the General Fund. The Woolston Community Centre fund is a restricted income reserve available for the specific purposes of the Community Centre. At 31 December 2023 the balance of this reserve was £29,136 (2022: £31,020).

The Woolston Millennium Garden project shows a deficit of £346 (2022: surplus of £2,177), which has been deducted from the General Fund. The Millennium Garden fund is a restricted income reserve available for the specific purposes of the Millennium Garden project. At 31 December 2023 the balance of this reserve was £3,695 (2022: £4,041).

STRUCTURE, GOVERNANCE AND MANAGEMENT

The charity is governed by a constitution dated 15 April 1999.

Full membership is open to all persons over 18 in the area of benefit. Junior and associate members may also join the Association.

The policy and general management of the affairs of the Association is directed by the General Committee, which is made up of trustees of the charity, and meets not less than four times a year. Honorary officers are appointed annually from the membership and shall serve on the committee.

The charity appointed A R Kershaw to examine the accounts for the year under review.

Page 2

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023

REFERENCE AND ADMINISTRATIVE DETAILS

Charity name: Woolston and District Community Association

Registered charity number: 302000

Charity's principal address: Church Road, Woolston, Southampton, SO19 9FU

The President of the Association for the period 1 January 2023 to 31 December 2023 was L Tyrie.

Names of the charity trustees who manage the charity:

Association:
Chair: J Winstanley
Vice Chair: Dr P Spencer
Treasurer: M Nelson
Secretary: R Badham
Membership Secretary: L Bown
Publicity Officer: S Kwong
Publicity Officer (Website): M Villar
Centre Committee:
Chair: B Wake
Treasurer: A McGough
Booking Secretary: A Lowe
Millennium Garden Committee:
Chair: G Pullin

The following Trustees served on the General Committee during the year:

K Atkins A Redwood (resigned 4 December 2022)
R Badham L Steege (resigned 5 February 2024)
L Bown Dr P Spencer
E Cleverley L Tyrie
S Kwong M Villar
A Lowe B Wake
A McGough M Wake
M Nelson J Winstanley
P Presland (resigned 18 December 2022) K Wythe

Approved by order of the board of trustees on 25 April 2024 and signed on its behalf by:

J Winstanley Trustee

R Badham Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

Independent examiner's report to the trustees of Woolston & District Community Association

I report to the charity trustees on my examination of the accounts of Woolston & District Community Association (the Trust) for the year ended 31 December 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Andrew Kershaw FCCA

Hopper Williams & Bell Limited Chartered Accountants Highland House Mayflower Close Chandler's Ford Eastleigh Hampshire SO53 4AR

25 April 2024

Page 4

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023

Unrestricted
Restricted
funds
funds
Notes
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
210
1,293
Charitable activities
4
Community Association
843
-
Community Centre
-
31,317
Investment income
3
-
198
Total
1,053
32,808
EXPENDITURE ON
Charitable activities
5
Community Association
989
-
Community Centre
-
33,899
Millennium Garden
-
1,139
Total
989
35,038
NET INCOME/(EXPENDITURE)
64
(2,230)
RECONCILIATION OF FUNDS
Total funds brought forward
26,705
35,061
TOTAL FUNDS CARRIED FORWARD
26,769
32,831
2023
Total
funds
£
1,503
843
31,317
198
33,861
989
33,899
1,139
36,027
(2,166)
61,766
59,600
2022
Total
funds
£
3,019
852
33,517
4
37,392
964
30,224
92
31,280
6,112
55,654
61,766

The notes form part of these financial statements

Page 5

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

BALANCE SHEET 31 DECEMBER 2023

Unrestricted
Restricted
funds
funds
Notes
£
£
FIXED ASSETS
Tangible assets
12
-
1,232
CURRENT ASSETS
Debtors
13
2,000
8,919
Cash at bank and in hand
24,925
31,120
26,925
40,039
CREDITORS
Amounts falling due within one year
14
(156)
(8,440)
NET CURRENT ASSETS
26,769
31,599
TOTAL ASSETS LESS CURRENT
LIABILITIES
26,769
32,831
NET ASSETS
26,769
32,831
FUNDS
15
Unrestricted funds:
Community Association
Restricted funds:
Community Centre
Community Centre Reserve Fund
Millennium Garden
TOTAL FUNDS
2023
Total
funds
£
1,232
10,919
56,045
66,964
(8,596)
58,368
59,600
59,600
26,769
24,636
4,500
3,695
32,831
59,600
2022
Total
funds
£
1,450
8,697
59,806
68,503
(8,187)
60,316
61,766
61,766
26,705
27,020
4,000
4,041
35,061
61,766

The financial statements were approved by the Board of Trustees and authorised for issue on 25 April 2024 and were signed on its behalf by:

J Winstanley R Badham Trustee Trustee

The notes form part of these financial statements

Page 6

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £1.

Income

Incoming resources are included in the Statement of Financial Activities (SoFA) when:

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.

Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.

The value of any voluntary help received is not included in the accounts.

Investment income is included in the accounts when receivable.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Tangible fixed assets for use by charity are capitalised if they can be used for more than one year, and cost at least £150. They are valued at cost or, if gifted, at the value to the charity on receipt.

Depreciation is calculated to write down the cost of fixtures, fittings and equipment and plant and machinery over its effective life at the rate of 15% per annum on a reducing balance basis. Depreciation is calculated to write down the cost of improvements to property over the term of the lease.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

continued...

Page 7

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

1. ACCOUNTING POLICIES - continued

Fund accounting

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. DONATIONS AND LEGACIES

Donations
Subscriptions
3.
INVESTMENT INCOME
Deposit account interest
4.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Keep fit
Community Association
Hall hire
Community Centre
Events
Community Centre
2023
£
1,293
210
1,503
2023
£
198
2023
£
843
30,755
562
32,160
2022
£
2,839
180
3,019
2022
£
4
2022
£
852
33,261
256
34,369

continued...

Page 8

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

5. CHARITABLE ACTIVITIES COSTS

Community Association
Community Centre
Millennium Garden
6.
DIRECT COSTS OF CHARITABLE ACTIVITIES
Millennium Garden:
Cleaning and gardening
Sundries
Community Association:
Keep Fit
Meeting costs
Printing, postage and stationery
Independent Examiner's Fees
Community Centre:
Cleaning and gardening
Cleaning materials reimbursement
Insurance
Printing, postage, stationery and advertising
Computer expenses and subscriptions
Rates, water and waste collection
Rates, water and waste collection reimbursement
Heat and light
Heat and light reimbursement
Telephone and Internet
Repairs and renewals
Event expenses
Depreciation
Independent Examiner's Fees
Direct
Costs (see
note 6)
£
989
33,899
1,139
36,027
2023
2022
£
£
1,139
69
-
23
700
720
20
28
47
-
222
216
8,638
6,964
(484)
(371)
2,308
3,622
-
265
491
381
5,852
4,691
(2,290)
(1,381)
18,918
13,288
(6,707)
(5,435)
562
579
3,753
4,465
-
339
218
255
2,640
2,562
36,027
31,280

continued...

Page 9

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

7. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.

8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
Restricted
funds
funds
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
250
2,769
Charitable activities
Community Association
852
-
Community Centre
-
33,517
Investment income
-
4
Total
1,102
36,290
EXPENDITURE ON
Charitable activities
Community Association
964
-
Community Centre
-
30,224
Millennium Garden
-
92
Total
964
30,316
NET INCOME
138
5,974
RECONCILIATION OF FUNDS
Total funds brought forward
26,567
29,087
TOTAL FUNDS CARRIED FORWARD
26,705
35,061
Total
funds
£
3,019
852
33,517
4
37,392
964
30,224
92
31,280
6,112
55,654
61,766

continued...

Page 10

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

9. GRANTS PAYABLE

The charity has made no grants during the year.

10. STAFF COSTS

The charity has had no paid employees during the year.

11. ACCOUNTANCY FEES

Fees paid to the charity's accountants for the preparation and independent examination of the accounts totalled £2,784 (2022: £2,652).

12. TANGIBLE FIXED ASSETS

TANGIBLE FIXED ASSETS
Fixtures
Long
Plant and
and
leasehold
machinery
fittings
£
£
£
COST
At 1 January 2023 and 31 December 2023
42,892
4,434
11,202
DEPRECIATION
At 1 January 2023
42,892
3,225
10,961
Charge for year
-
181
37
At 31 December 2023
42,892
3,406
10,998
NET BOOK VALUE
At 31 December 2023
-
1,028
204
At 31 December 2022
-
1,209
241
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023
£
Trade debtors
863
Other debtors
2,000
Prepayments and accrued income
8,056
10,919
Totals
£
58,528
57,078
218
57,296
1,232
1,450
2022
£
3,830
2,000
2,867
8,697

13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

continued...

Page 11

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£ £
Other creditors 8,596 8,187
15. MOVEMENT IN FUNDS
Net Transfers
movement between At
At 1.1.23 in funds funds 31.12.23
£ £ £ £
Unrestricted funds
Community Association 26,705 64 - 26,769
Restricted funds
Community Centre 27,020 (1,884) (500) 24,636
Community Centre Reserve Fund 4,000 - 500 4,500
Millennium Garden 4,041 (346) - 3,695
35,061 (2,230) - 32,831
TOTAL FUNDS 61,766 (2,166) - 59,600
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
Community Association 1,053 (989) 64
Restricted funds
Community Centre 32,015 (33,899) (1,884)
Millennium Garden 793 (1,139) (346)
32,808 (35,038) (2,230)
TOTAL FUNDS 33,861 (36,027) (2,166)

continued...

Page 12

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

15. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Net Transfers
movement between At
At 1.1.22 in funds funds 31.12.22
£ £ £ £
Unrestricted funds
Community Association 26,567 138 - 26,705
Restricted funds
Community Centre 23,873 3,797 (650) 27,020
Community Centre Reserve Fund 3,500 - 500 4,000
Millennium Garden 1,714 2,177 150 4,041
29,087 5,974 - 35,061
TOTAL FUNDS 55,654 6,112 - 61,766
Comparative net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
Community Association 1,102 (964) 138
Restricted funds
Community Centre 34,021 (30,224) 3,797
Millennium Garden 2,269 (92) 2,177
36,290 (30,316) 5,974
TOTAL FUNDS 37,392 (31,280) 6,112

continued...

Page 13

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

15. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Net Transfers
movement between At
At 1.1.22 in funds funds 31.12.23
£ £ £ £
Unrestricted funds
Community Association 26,567 202 - 26,769
Restricted funds
Community Centre 23,873 1,913 (1,150) 24,636
Community Centre Reserve Fund 3,500 - 1,000 4,500
Millennium Garden 1,714 1,831 150 3,695
29,087 3,744 - 32,831
TOTAL FUNDS 55,654 3,946 - 59,600

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
Community Association 2,155 (1,953) 202
Restricted funds
Community Centre 66,036 (64,123) 1,913
Millennium Garden 3,062 (1,231) 1,831
69,098 (65,354) 3,744
TOTAL FUNDS 71,253 (67,307) 3,946

The following restricted funds are held:

Community Centre Fund

Restricted income fund available for the specific purposes of Woolston Community Centre.

Community Centre - Reserve Fund

Restricted income fund available for the specific purpose of the maintenance of Woolston Community Centre.

Millennium Garden Fund

Restricted income fund available for the specific purpose of the Millennium Garden project.

continued...

Page 14

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023

16. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2023.

Page 15

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023

Community Centre:

INCOME
Donations
Deposit account interest
Hall hire
Events
EXPENDITURE
Cleaning and gardening
Cleaning materials reimbursement
Insurance
Printing postage and stationery
Computer expenses and subscriptions
Rates, water and waste
Rates, water and waste reimbursement
Heat and light
Heat and light reimbursement
Telephone and internet
Repairs and renewals
Event expenses
Depreciation
Independent examiner's fees
Net income
2023
£
500
198
30,755
562
32,015
8,638
(484)
2,308
-
491
5,852
(2,290)
18,918
(6,707)
562
3,753
-
218
2,640
33,899
(1,884)
2022
£
500
4
33,261
256
34,021
6,964
(371)
3,622
265
381
4,691
(1,381)
13,288
(5,435)
579
4,465
339
255
2,562
30,224
3,797

This page does not form part of the statutory financial statements

Page 16

WOOLSTON & DISTRICT COMMUNITY ASSOCIATION

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023

Community Association:

INCOME
Donations
Subscriptions
Deposit account interest
Keep fit
EXPENDITURE
Keep Fit
Meeting costs
Printing, postage and stationery
Independent examiner's fees
Net income
Millennium Garden:
INCOME
Donations
EXPENDITURE
Cleaning and gardening
Sundries
Net income / (expenditure)
Total
2023
£
-
210
-
843
1,053
700
20
47
222
989
64
2023
£
793
793
1,139
-
1,139
(346)
(2,166)
2022
£
70
179
1
852
1,102
720
28
-
216
964
138
2022
£
2,269
2,269
69
23
92
2,177
6,112

This page does not form part of the statutory financial statements

Page 17