Trustees’ Annual Report for the period
From 1 April 2024 Period start date To 31 March 2025 Period end date
Charity name: Twyford Parish Hall
Charity registration number: 301973
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To operate as a village hall and serve the purposes of physical and mental training and recreation and of social, moral and intellectual development for the benefit of the inhabitants of Twyford and its immediate vicinity. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The parish hall has two rooms available for hire by local groups and individuals, including playgroup, guides and other children groups, fitness groups, WI and groups for older members of the community. In addition there are ad hoc bookings for parties, local and national elections and other activities. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm they have had regard to the Charity Commission guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Many of the groups using the hall rely on volunteers. In addition the committee that manages the hall is comprised of local volunteers |
| Other |
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | After a period of significant internal and external renovation over recent years the hall is now in a good state of repair and continues to attract a wide variety of users. Priority is given to local groups and local, regular and childrens groups benefit from reduced hire charges. The trustees work closely with key users including the playgroup to ensure the hall meets their needs. During the year we continued our programme of maintenance and replaced the windows in the smaller room to improve usability and energy efficiency. In the previous year a grant towards solar panels was obtained and this work was carried out during the year. We continue to plan investments to ensure the hall remains in good repair and attractive to hirers and have set aside designated funds for this purpose. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
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Review of the charity’s Para 1.21 Income for the year was higher than
financial position at the end previous years due to increased lettings
of the period and carefully considered rate increases
to ensure we maintain sufficient funds
to cover regular costs and one off
planned and emergency maintenance.
This resulted in a surplus after normal
running costs and one off maintenance
expenditure and a healthy reserves
balance at the end of the year.
Statement explaining the Para 1.22 The hall is an old building which
policy for holding reserves requires regular maintenance which can
stating why they are held be expensive. While grants may be
available in some circumstances the
charity have a policy of holding reserves
to ensure all routine and emergency
maintenance costs can be met as they
fall due. To provide a fund for future
expected costs a designated
maintenance fund of £20000 was agreed
as at the year end.
Amount of reserves held Para 1.22 Reserves at the year end were
approximately £37000 including the
designated maintenance fund of £20000.
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a going
concern
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Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other
Structure, Governance and Management
| Description of charity’s trusts: |
Scheme of September 1952 | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by user groups or existing trustees by majority vote |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
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Charity name Twyford Parish Hall
Other name the charity uses
Registered charity number 301973
Charity’s principal address c/o White Lodge,
Church Lane,
Twyford,
SO21 1NT
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Names of the charity trustees who manage the charity
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Dates acted Name of person (or body)
Trustee name Office (if any) if not for entitled to appoint trustee
whole year (if any)
1
2 Elizabeth Kennett Chair/treasurer Board of trustees
3 Nigel Close Parish church
Michael Watson Resigned Board of trustees
4
24/6/25
5 Sonia Watson Secretary Board of trustees
6 Christine Hill Twyford Ladies Group
7 Richard Sellars Parish council
Kate Pryde Safeguarding
8
officer
9
10
11
12
13
14
15
16
17
18
19
20
–
Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
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Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
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Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional information)
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Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Elizabeth Kennett Position (eg Chair/treasurer Secretary, Chair, etc) Date 29Jan2026
TWYFORD PARISH HALL ACCOUNT FOR THE YEAR 1st APRIL 2024 TO 31st MARCH 2025
INCOME & EXPENDITURE
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2023/24 INCOME 2024/25
£ £
28,865.50 Lettings 40,685.00
Interest 91.80
15,360.23 Grants, donations and fund raising 460.00
44,225.73 TOTAL 41,236.80
EXPENDITURE
5,274.48 Gas and electricity 3,129.05
9,359.52 Cleaning & Waste Disposal 8,382.87
0.00 Water 2,637.50
2,786.59 Insurance 3,316.28
832.27 Other expenses 994.79
8,554.73 Maintenance and equipment 8,644.62
26,807.59 Regular running costs 27,105.11
39,411.34 Solar panels and boiler
Windows 1,500.00
Toilet refurb 3,652.95
Replace copper pipe 1,708.00
Other non routine 1,754.04
4,530.00 Painting
70,748.93 TOTAL 35,720.10
EXCESS (DEFICIT) OF INCOME
-26,523.20 OVER EXPENDITURE 5,516.70
STATEMENT OF ASSETS
764.66 COIF 856.46
30,809.30 Cash at bank and in hand 36,234.20
Debtors and accrued income
Creditors
31,573.96 TOTAL ASSETS 37,090.66
20,000.00 Designated maintenance fund 20,000.00
11,573.96 Unrestriced funds 17,090.66
31,573.96 TOTAL FUNDS 37,090.66
MOVEMENT ON ASSETS
58,097.16 Opening assets 31,573.96
-26,523.20 Excess (deficit) of income 5,516.70
31,573.96 Closing assets 37,090.66
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Liz Kennett Treasurer
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Twyford Parish Hall On accounts for the year ended 31 March 2025 Charity no (if any) 301973 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust'l for the year ended 31 March 2025 Responsibilities and As the charityi trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance wilh the requirements ofthe Charities Act 20111.the Act"). I report in respect of my èxamination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 14515){b} of the Act. I have completed my examination. I confirm that no material matters have come lo my attention in connection with the examination which gives me cause to believe Ihal in. any material respect: accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have wme across no other matters in connection with the examination to which attention should be drawn in order to enable a proper underslanding of the accounts to be reached. Slgned: Date: Namo: PASCAL BAKER Relevant professional qualificatlon{sl or body {rf any): NIA IER October 2018
Address: WOODHATCH COTTAGE, COX'S HILL, TWYFORD S021 1PQ Section B Disclosure Only complete if the examiner needs lo highlight matters of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). IER October 2018
Give here brief details of any items that the examiner wishes to disclose. NIA IER October 2018