## **Trustees’ Annual Report for the period** **From 1 April 2022 Period start date To Period end date** ## **31 March 2023** ## **Charity name: Twyford Parish Hall** ## **Charity registration number: 301973** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To operate as a village hall and serve**
**the purposes of physical and mental**
**training and recreation and of social,**
**moral and intellectual development for**
**the benefit of the inhabitants of Twyford**
**and its immediate vicinity.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The parish hall has two rooms available**
**for hire by local groups and individuals,**
**including playgroup, guides and other**
**children groups, fitness groups, WI and**
**groups for older members of the**
**community. In addition there are ad hoc**
**bookings for parties, local and national**
**elections and other activities.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees confirm they have had**
**regard to the Charity Commission**
**guidance on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**Many of the groups using the hall rely**
**on volunteers. In addition the**
**committee that manages the hall is**
**comprised of local volunteers**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**After a period of significant internal and**
**external renovation over recent years**
**the hall is now in a good state of repair**
**and continues to attract a wide variety**
**of users.**
**Priority is given to local groups and**
**local, regular and childrens groups**
**benefit from reduced hire charges. The**
**trustees work closely with key users**
**including the playgroup to ensure the**
**hall meets their needs.**
**During the year a grant towards solar**
**panels was obtained and this work was**
**carried out subsequent to the year end.**
**Our ageing boiler was also replaced just**
**after the year endfor a more efficient**
**and reliable model. We hope both these**
**developments will help future proof the**
**hall and reduce our utility costs going**
**forward.**
**We continue to plan investments to**
**ensure the hall remains in good repair**
**and attractive to hirers and have set**
**aside designated funds for this purpose.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Income for the year has largely returned**
**to pre Covid levels. Cost increases**
**including utilities and caretaking costs**
**plus one off costs such as the boiler and**
**commencement of the solar panel**
**project have resulted in a deficit for the**
**year although the level of funds at year**
**end remains healthy.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The hall is an old building which**
**requires regular maintenance which can**
**be expensive. While grants may be**
**available in some circumstances the**
**charity have a policy of holding reserves**
**to ensure all routine and emergency**
**maintenance costs can be met as they**
**fall due. To provide a fund for future**
**expected costs a designated**
**maintenance fund of £25000 was agreed**
**as at the year end.**| |Amount of reserves held|Para 1.22|**Reserves at the year end were**
**approximately £58,000 including the**
**designated maintenance fund of**
**£25,000.**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||**Scheme of September 1952**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed**| |---|---|---| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointed by user groups or existing**
**trustees by majority vote**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Twyford Parish Hall| |---|---| |Other name the charity uses|| |Registered charity number|301973| |Charity’s principal address|c/o White Lodge,
Church Lane,
Twyford,
SO21 1NT| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| |||||| ||Elizabeth Kennett|Chair/treasurer||Board of trustees| ||Nigel Close|||Parish church| ||Michael Watson|||Board of trustees| ||Sonia Watson|Secretary||Board of trustees| ||Christine Hill|||Twyford Ladies Group| ||Richard Sellars|||Parish council| ||Kate Pryde|Safeguardingofficer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Liz Kennett|| |---|---|---| ||Elizabeth Kennett|| ||
Chair/treasurer|| ||31/1/24|| ||31/1/24|| **ACCOUNT FOR THE YEAR 1st APRIL 2022 TO 31st MARCH 2023** ## **TWYFORD PARISH HALL** ## **INCOME & EXPENDITURE** **----- Start of picture text -----**
2021/22 INCOME 2022/23
£ £
21,022.00 Lettings 27,942.57
1.26 Interest
13,266.00 Grants, donations and fund raising
34,289.26 TOTAL 27,942.57
EXPENDITURE
3,642.02 Gas and electricity 10,909.68
7,995.26 Cleaning & Waste Disposal 5,123.87
582.98 Water 1,028.81
2,224.98 Insurance 2,338.24
860.56 Other expenses 907.32
8,871.24 Maintenance and equipment 8,039.00
24,177.04 Regular running costs 28,346.92
Solar panels 3,714.00
24,177.04 TOTAL 32,060.92
10,112.22 OVER EXPENDITURE -4,118.35
STATEMENT OF ASSETS
764.66 COIF 764.66
61,450.85 Cash at bank and in hand 57,332.50
Debtors and accrued income
Creditors
62,215.51 TOTAL ASSETS 58,097.16
25,000.00 Designated maintenance fund 25,000.00
37,215.51 Unrestriced funds 33,097.16
62,215.51 TOTAL FUNDS 58,097.16
MOVEMENT ON ASSETS
52,103.29 Opening assets 62,215.51
10,112.22 Excess (deficit) of income -4,118.35
62,215.51 Closing assets 58,097.16
**----- End of picture text -----**
Liz Kennett Treasurer 31-Jan-24 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Twyford Parish Hall On accounts for ihe year ended 31 March 2023 Charity no (if any) 301973 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('Ihe Trust'l for the year ended 31 March 2023 Responslbilities and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordancp. with th@ requiremonts of the Charities AGI 20111"the Act"). I report in respect of my examination of the Trust's accounts carried out under seclion 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(bl of Ihe Act. I have completed my examination. I confirm that no material matters have come to my attention in ¢onne¢tion with the examinalion which gives me cause to believe that in. any material respect.. accounting records were nol kept in accordance with section 18n of the Art nr the aGGouiilb dv nol accor(i wilh the accounling records I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Independenl examiner's statement Slgned: Date: 25 (Jl Name: PASCAL BAKER Relevant professional qualificationisl or body (if any): NIA Address: WOODHATCH COTTAGE, COX'S HILL, TWYFORD 6021 IPQ Section B Disclosure Only complete if the examiner n8eds lo highlight matters of Goncern (see CC32, In¢Jependent examinatinn of charity accounts: diroctions and gLSidan¢e for examiners). IER October 2018 Give here brief details of any items that the examiner wishes to disclose. NIA IER October 2018