## **Trustees’ Annual Report for the period** **From 1April 2020 Period start date To 31 March 2021 Period end date** **Charity name: Twyford Parish Hall Charity registration number: 301973** ## **Objectives and Activities** SORP reference Summary of the purposes of Para 1.17 the charity as set out in its **To operate as a village hall and** governing document **serve the purposes of physical and mental training and recreation and of social, moral and intellectual development for the benefit of the inhabitants of Twyford and its immediate vicinity** Summary of the main Para 1.17 and 1.19 activities in relation to those **The parish hall has two rooms** purposes for the public **available for hire by local groups and** benefit, in particular, the **individuals, including playgroup,** activities, projects or **guides and other children groups,** services identified in the **fitness groups, WI and groups for** accounts. **older members of the community. In addition there are ad hoc bookings for parties, local and national elections and other activities.** Statement confirming Para 1.18 whether the trustees have **The trustees confirm they have had** had regard to the guidance **regard to the Charity Commission** issued by the Charity **guidance on public benefit.** Commission on public benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment **N/A** Para 1.38 Contribution made by volunteers **N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The hall was closed for much of the year**
**due to Covid restrictions. When**
**possible the playgroup operated and the**
**hall was used for a pharmacy queuing**
**system as part of local community**
**volunteering efforts in relation to**
**managing the Covid pandemic. Some**
**other groups operated in the short**
**window when activities were allowed.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**NA**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**NA**| |Investment performance
against objectives|Para 1.41|**NA**| |Other||**NA**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity was very fortunate to**
**receive grant income from the parish**
**council and Winchester City Council to**
**replace lost income for which it is very**
**grateful.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held primarily for future**
**maintenance projects**| |Amount of reserves held|Para 1.22|**Current reserves are £52000 which the**
**charity expects to reduce following**
**various planned maintenance projects**| |Reasons for holding zero
reserves|Para 1.22|**NA**| |Details of fund materially in
deficit|Para 1.24|**NA**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**NA**| ## **Additional information (optional)** You may choose to include further statements where relevant about: **In the current period grant income made up the majority of our income** The charity’s principal sources of funds (including Para 1.47 any fundraising) **NA** Investment policy and objectives including any Para 1.46 social investment policy adopted **NA** A description of the principal Para 1.46 risks facing the charity **NA** Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed dated Sept 1952**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Selected to represent hall users and**
**provide a range of skills**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name||Parish Hall| |---|---|---| |Other name the charity uses||Twyford Parish Hall| |Registered charity number||301973| |Charity’s principal address||c/o White Lodge,
Church Laene,
Twyford,
SO21 1NT| |||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Ian Wheeler|Bookingsecretary|Deceased 10 April 2021|Board of trustees| ||Elizabeth Kennett|Chair/treasurer||Board of trustees| ||Nigel Close|||Parish church| ||Michael Watson|||Board of trustees| ||Sonia Watson|Secretary||Board of trustees| ||Christine Hill|||Twyford Ladies Group| ||Richard Sellars|||Twyfordplaygroup| ||Kate Pryde|Safeguardinglead|Appointed 23 June 2021|Board of trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Liz Kennett|| ||
Chair/Treasurer|| ||31Jan2022|| ||31Jan2022|| **----- Start of picture text -----**
TWYFORD PARISH HALL
ACCOUNT FOR THE YEAR 1st APRIL 2020 TO 31st MARCH 2021
INCOME & EXPENDITURE
2019/20 INCOME 2020/21
£ £
24,540.50 Lettings 8,258.00
4.65 Interest
-
Grants, donations and fund raising 20,475.15
24,545.15 TOTAL 28,733.15
EXPENDITURE
4,074.14 Gas and electricity 2,264.27
4,987.99 Cleaning & Waste Disposal 5,717.67
861.37 Water 503.70
2,528.56 Insurance 2,272.54
932.42 Other expenses 429.33
6,676.25 Maintenance and equipment 3,843.15
20,060.73 Regular running costs 15,030.66
Refurbishment costs
Tree costs
20,060.73 TOTAL 15,030.66
4,484.42 EXCESS (DEFICIT) OF INCOME 13,702.49
STATEMENT OF ASSETS
763.40 COIF 763.40
37,637.40 Cash at bank and in hand 51,339.89
Debtors and accrued income
Creditors
38,400.80 TOTAL ASSETS 52,103.29
15,000.00 Designated maintenance fund
23,400.80 Unrestriced funds
38,400.80 TOTAL FUNDS 0.00
MOVEMENT ON ASSETS
33,916.38 Opening assets 38,400.80
4,484.42 Excess (deficit) of income 13,702.49
38,400.80 Closing assets 52,103.29
Liz Kennett
Treasurer 31-Jan-22
**----- End of picture text -----**
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Twyford Parish Hall On accounts for the year ended 31 March 2021 Charity no (if any) 301973 Set out on pages I report to the Iruslees on my examination of the accounts of the above charity I'the Trust'l for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {'Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of Ihe 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 14515){b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect-. accounting records were nol kept in accordance with section 130 of the Act or the accounts do nol accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Independent examiner's statement Signod: Date: t()ZZ Name: R o fbiJL Relevant professional qualification(s) or body (If any): NIA Address: soll Section B Disclosure Only complete if the examiner needs to highlight mallers of concern (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). IER October 2018 Give here brief details of any items thal the examlner wlshes to disclose. $5c5STr• Les, -IcJ>L kA'¢uLJ IER October 2018