SHERBORNE ST JOHN VILLAGE HALL TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 Clwty RegthtDn No. 301945 SHERBORNE ST JOHN VILLAGE HALL CONTENTS FOR THE YEAR ENDED 31 DECEMBER 2024 Page Truste￿ and wofe••lonal advlsorn Trust•es' annu¥l r•port Indepgnd•nt OX4minerf8 rnport ststement of flnan¢lal a¢tivrti•s 8alanee sheet Natss to the financlal ststsments 10-12 SHERBORNE ST JOHN VILLAGE HALL TRUSTEES AND PROF£$810NAL *DVISOR8 FOR THE YEAR ENDED 31 DECEMgER 2024 Chaiw8rton Mr P•JlTenp Socrgtary Mr¥ Sh￿8 Campbell Treasurer Mr BNgn"Mttch" Mitchtsth) Committee Members Mrs tbbra Morgan Parish COU￿11 RewesentsU* Mr Moty R•pr¥￿t¥￿V￿ NDDe Orn The ofthe priropal offiL¥ (I the Cttanty sMthrn8 siJonn viiw H*1 Kiln Ro& Shethrne St John B¥¥ingst¢k8 HwNpshire RG24 9HP 8*nk•r• Lktyd8 Bank pk IrMlepfrnd•ntexamln•r paIn￿ Fox FCCA F￿Vre[exC¢ Sec Ud 36 Es8ex Rood Basiry8toke RG21 8011¢110rt Phillip5 SolK41onry L*mited Ttr*n G8ts 38 LondDn &roet Basingstoke RG217NY Pago 1 SHER80RNE ST JOHN VILLAGE HALL ANNUAL REPORT FOR THE YEAR ENDED 31 DECEIIBER 2024 The eomirttee ofMaTha9rn1 rwtfortheyeareThYed 31slOKembvr2024. Th• Ch*itywAs estsblsthd a5 a TDJ5tDeed dthj 24th Fe￿v￿ 1968, is regisiorwJknthtr* Ch*ty ConMnit•iOn Numbsr 30194S Th&ob)B(l ¢hafty ￿ towtsvidtra vil*￿ knthe dtho inhAblaMI dshethme Sl John￿the ghbwthwd, In pJrtGLAarts and ¥Trd forothorf4mM ofYeueAlon arK# rna Oc￿patrOn wth the object ofiwyromng the C￿ditIo￿ oflffelowlhp8wd Inh*itwts Ch*tyi$¢xgthsed as a Tnffji*tha Cus toncern. Electridtywas èlways OK but gas charges went io rkllculous ￿Vels. I have a blll Forjanuary 2024for £IBIS.62 including standinz charges & VAT. No mention of estimated readin￿1 UW may begreat at sales through theirthousa￿S of tocal agents but theIrseNI￿ lar I￿k of rtl isifb a league of it'5 own. Never bein8able 10 Speak to the same PETSOn. havin8 to expLiin thp Pfoble aBaln & agalTr. beln8 put on endless holds. and so on. Theysent out 3 man who mènualty read the gas meter &conflrmed the prDbleffl wilh the lack of tommunica￿0Th bètV4een the meters. Instead or thÈn updatingthe bllls they insisted that we'd haveto pty thdr Inflated ptymet)ts forarxlther6 month5 50 theycould workoutour month￿aVerage toarrive at ournew Direct Debit payments. I fru$tT•tiOh we rtported them to of8em. Even that took to ￿$¢￿e butafter months & months UW returned v5 fftr £11. (N)). Not unre4s¢Dably4Ye fplt we should been compensated fr)r all the trme & effart but the OFGEM view wa5 that once Ihe had paid up they had no further interest in the c¥5e. Sorry to havègone on In such detail but r¢'5a tha5teningreminderofjust how badly y)rne companie5 beh4¥e. That all said here is my report on a yearinthe life of the Village Hall. A5Trttssweare lookin8 to make improvements to the building and theway we operatethe site. A% in prevK>usye3rs we would like tOthInkthat￿ haveu5LYI (¥urtime re50urtr5tog0r￿ effea. PaBe 3 Finance I dD reMInd￿eryOne each yearthat It is the key responsi￿lIty o1thetn￿tee$tOÈnsurethatlknt Trust remalns sO￿ent In the ￿ThEterm and rnalntaln5 a reserve to manage rtecetsarycapital expe￿Ilturewhether for repalrs and maIntenar￿e orfor devdopment of the faclbttes. We hab* made excellent pro8re5s in bulldin8 upour reseNe5 over the lasts year5 to the rA)Int we cèn invesi rnore ffloney into the buildlngs. As e¥etwt a￿ indebted to our Honorary Treasurer Mltch Mltthls( for keeplng us up io scratch wlth all Our finantlal re￿￿￿￿8. Cktails of our financlal posIt￿n are recorded in the annual atcountswhich Mitch wlll so through In more detail followin8 my rEport. Sadly Mitch will be moviwon after the AGM after many years of valuable seN¢t. It5 almost a gold warch situattonl Pre¥iwsChairpErson Richard Pethfer ha5kindlyvolur*tsered tostep in and i5tskin8 overthe Oayto day bth)k keepiw role. l am sure if $orneonemo￿ walified ￿Sh¢S to tskethe role on. Richardwll not stsnd in wurWayor￿rTrplaI￿l Pe¥sonnel Not a Fotto reportonthe Personnel side of the Hall. As I reporred last ¥eartheTrusteesdecided. because of tsncortainty o¥vfundinL Mt to repla￿Our c3ret3koron his rètirement bui totske on some of iheduties themselves, We couhl *Dt & would not ha¥etsken this Onwitho￿ ihe on-goi supportof our immediate ne￿hboUr, ste￿ Kerslake. who prwdes us with thevital serwceof key management. Ourslncerestthanks to St*fvr hi5 5UPPOrt. Steve however does like hi5 holiday5 YJ we have been gra￿lu1 for the Support of an addifjonal volunteer, latquieSte¥enson. who helps cover the openlng &closln8s necessary. The hall benelits from a Week￿deep dèan by our &¥tellerrt tontract£leèner5. Thry arealway5¥ery thorough and we are deliRhted with thestandard of the£leaning. Hopefulty you can seethe results allaround you?Wlth the IncrÈa￿l7gvOlume of activty &tthe H411, the appointfflent of a permanent caretakerto woth alon8sNJÈ thÈTru5tees & Steve, 15 kept under consrant re¥￿. Repairs & Maintenance Asalways. we have stayEd very much on top of our statutory heatth & salety che£*s, allcareful mahaged byour collea8ue Debra Morgan and I thank you Debra for your diligence. You keep us all in order& Wlty tompllant. Thp deci￿0￿ I reported on lao ￿￿rt0 not actsvate the intrudèr èlarm wtth Eyery booking ha5 been resoundin8 swtess. Our re8ularchargeable call outsto ouralarm e￿IneerS havealmosttoral stopped, swngourch•rity money Thisye3rwÈ 3ddressÈd the ihcrea5ifflg problem thatwe have previOUs￿MEntiDn￿d around the deteriyr4YnB condmon of the on8inal trmber doors tothÈ outside. Despite reeular decorats+n the level of ttmber rot W13s slowly Intrè3sln8 and the combined welght of the glass &ttmber had Caus¢kin& if the slot yvu want to hire Is free. ThesV5tem b65 Cut Dut huTKlrEds of email luerles & has theadded fatllityto link to oui xeio a¢¢Ounts system andalso rep¥ dÈposlts. we sttll think it IS 8reat with the addEd i￿ny5￿#t weget an instant telephont response rfwe d¢ have aty queries. A￿1n a5 1 reporte¢t lastytar. HaNm8sttr did sh¢yw uptt* iTtadt4vacyofthe old vRbsitewhichw85 set up when %ve remo¥*d outsefves fromthe Parish Council website. We started remed￿7% wo eady inthe yeaeand aftera couple of tslse stsrtswe do nowha¥t3website that lunttions rèal well and does thejob weask of it. Howevei good the5V5Lem15 thou8h It s￿14 re4ulre5 Ihe personal to rnake iiwork property. The reason our booklng5 are so successful Is thatwe have a person who donate5 thelrtyme & effort to rnakethi5 ¥11 work well. Hwllma*er provldesthe framework bjt li requlres a ttumèn touch to be a￿Sla￿e to help 8ulde potenttèl hlrers and to sorttheir e¥ery need & query. We are deeplyindebted to OurT￿￿tEe. Shawna CarnpbEII, who doe5 a fantastic job in managing this crffiplexproce5s. She 150 rnana8es th￿ oThlirhe ul¢ndar & sr*Mehow keeps the Trustees ID IIDel Mythanks also to Ed mpkll, a5 arK)ther¥ol￿nteer, for now knePIn8t￿ Y￿b51¢e￿Plo date. Pa8e 5 Our8oodfriend5 frornthean group rArt w thelramual show. verysuccessfulty. A Chri5tm4s Market was organised by shawna, as ilshedld not have ets0￿h to do, and she also set upour Macmillan Coffee Mornini hjnd rasser Flnally. I would like tothank everyonewho has an(tdoEs supF¥)rtourwork. wheihera hireroran octsgonal helw. I belle%tthe hall is financially ift as Èood a shape as it ha5 e¥eTbeen in &thefuture look5 bright. Se￿[al otherthankyous if you can be patient P￿a￿e Whilst are a totslly independent centre I would like to record Mythan￿$t0the Parish Council. We cvmrnunicate & workwell tO8ether as& when need arises. The¥continue io fund the fortnlghtlv retirement coffEe mornings and last year fvnded the official porttsitol Kingchartes. A also a￿tOur£OlleagueS next d(￿r in thp Social Club. Tl*yha¥e had towp2wth k>t50f changes *n the last 2 year5 arxl are a8ain an Important part of ihevillage community. It's not ihat thing5 don't OCG75ionally80 wrong butthere is a mutuHI %Yill to Sort 01rt i￿ueS and wtthings r4ghL Fromour perspÈcdvÈ Oufworkitl8relatiunship 15 a5good a5 it's been ID my Joyear invofvement with I haveof ¢ourse5avpd FDY bi88e5t thank yous last. MyfellowTru5teesand collea8ues whom Yve Ireèdy mentioned, ha￿ helped to nèvi8ate us through a challengin8 yearand Wilhout whom none of tho thingsthat I have reported tonwhtwould ha¥e h•pwned. I knowth?t l speak for all of us when I saythat. Ilke manyvoluntary or8anlsadon4 our lonF-terni future & 5ucce55 require5 that more people joln wlth us, dther as Trusteesl Commlttee members or slmply toget In¥ol¥ed as Event ￿lunteerS. As you have probablyworked out, f¢lbwingthe AGM,we %Ylll bE d¢)wn to an ab￿)lUtE ffllnimum of Yru5Eee5 & helpers. In day5 gore by when ihe 8roup was m￿h larger. the Hall con￿lItee o￿anisEd regular5uoal event5fortheVlll￿e. Wh115t the Vlllage Fete comin6 w Ilfe is a 8cod $16nand vrill havesot bfew tnore vi1138er5a¢tively in¥oW we should lust re8ard thlsas thestart of the be8lnnln81 hartds make l*htworkl Youi VilkBge Hall needs youl I thank awwho have contributed in some waythts year& parb¢u￿rIYlhank5tOthQSe ofyou who ha¥e madethe effort to join us tonwht atf ofthe Tru5 P3 l Temple Chairman of Tru5tee5 Page 6 Report to the tr￿te•S of Shert>orne St John Vlllago Hall I r•porttoth• truths of ShtrbTh St John Vdlage Hall. Charity nurnb8r301945. ￿ my wAomiTh8l*Jn ofthe ac£ounts ofih8 dwrty forthe yoar•ndod 31* D•c•mb•r 2024. Rewe¢W¥e re•pon•lbllltlM rftrusl￿ examln•r The charty's trustees are respOn$b￿lOr preparatim of thè Th8 (kni￿SIrust8eS o)nsid8r that an aL¥J4t ts not r0]U￿ed forthB year sec*¢n 144 ofth&Ch¥ities 2011 Ith? Charitvas Act) and Ihat an indeFer¥J8nt examinatbJn no￿￿. It is rny reSPDnsthlrty to. examin8 Ihe acmjnts under S•Cbon 145 of the charit￿ A¢. to follow the proc•Yur•8 laKI down in th• gener81 Cxrectsonj given ty th• Charity ConThw•Jn uThl8r •tlion 145lSlb ort￿ ChArit*& A¢ ANI 8a•lo of Inthp•ndort oxamln•rf• Yoport exwninaiK*nwa8 L¥niBd out in xcwdanco w•th t￿98￿￿1 t￿￿L*0￿ s¥￿ ty th8 Charity Cornmk%sion. An examinatson indudes a review ofthe ac¢ounb"tYa recor(ts kept ty Ihe ¢hanty and a companson ofthe accounts wrth Ih98e rwd& It also Incl￿ ￿n$￿era￿n rf ory unw rterns Cf dkryclowres in t1￿ a¢￿unts. aNJ 8e*"ThJ ¢W8nats"ons from you as tru*ees concwniTrJ any such mattgrj. T￿ prcthJur•s undartaknn do not prov￿￿￿ all the ￿thne• that woukl t* Mquirtd In an dit and cOrWuent￿ M wnion 15 gi¥8n a$ t0what￿r th• actournts k¥•S•tt a IrL* and f8irvi•*' and the raF*Xt 18 limit•J to tho•e matteTB 8•t £￿t ￿ tho belry*. Ind•p•nd•m •M•mln•fs stst•m•nt 111 gives rn• roasL%)*e cau8eto b¢keve that in matsri* rwect the rtyuirwn . to W accoun* r•L>)rd5 ￿ a¢¢tKthnrA wilh 130 olthe Ch•witlesN£t', and . to $y8p￿ accounts acccrfd wrth tha acwJntiThJ recordB, c(*Wywth tho accourtir#a uiramanl8 oftha Chaits88Nd hBV8 not boBn m8t.' or 121 to whth. IA My O￿nI￿. #twknon t¢ drawn ￿ Ltsto •n•bl• • propr U*￿￿•t•r#I1ffj ofth• Patricia Fgx FCCA Chartered Certfvd Accountant 36 E￿X Road Basingstok RG21 TfB Sign*l......_ Pagè 7 SHER8ORNE ST JOHN VILLAGE HALL STATeiiENT OF FIPIAN¢IALACTMTIES FOR THE YEAR ENDED 31 DECEIIBER 2024 Toial Fun 3024 Fu 20Z4 2)24 2024 2023 IKOMIF¥J RE#OURCES InEornlnB I Grdnis 12. 3,1 FLrtMSing 1,143 2& 1,143 201 c￿{98$ foT hall hre WEdd￿j fyieif*Xrfh 26.￿ 23.4 11.863 RES￿•*cEs EXPENDEO FL1)d￿￿nge￿$es GROSS p￿lTIL0$s 27.7 Walwr8tes 519 15.1 2.670 6,921 Majntw•re& rep&i5 caretsklrvj￿ 3.718 3.718 Matkebnu 144 144 1,937 Waste swvi rI￿1r￿j S￿d￿e5& purth18es Pr￿essIOnalfe0 1.￿7 10.478 21.595 43,921 ItKktrnd>rtethnineffG fee TOTNL RESOURCE8 EXPENSED 21. 10,478 %. 43.W21 NEt•{kXtyI Iraisfers 31.7Q2 {4,2*1 {1Q476) 1&937 {1s,8w) 13,*) NET MOVE￿NTIl￿FvNOS t7.812 {1￿47￿> 11937 Fthd * 1 hrwry2024 24.1 34s,n• 372, 389.137 Pffje8 SHERBORNE ST JOHN VILLAGE HALL BALANCE SHEET AS AT 31ST DECEMBÈR 2024 2023 FIAfftl A**¢la v￿80￿ Hall FLrniluiè& Eqli[￿Tht 345.778 12.S33 J47.933 CurrentAswts Dobt¢ balwiCèS al bank.. D&pc4it8 Interes1 bE*Flg Cu￿￿1 aC(x￿ntS Ca*h in ha 1.267 30.481 8.255 3CI) 42.029 17.220 7.122 25.915 Crndttots: gmountsfalllng du•wlthln onwy••r 41.939 24.188 FUNDS GBt*rai tynd 42.(XJ1 12.$32 YJS.301 24.188 3.029 TOtsIfi￿ 2& *Ar T￿rA9 SHERBORNE ST JOHN VILLAGE HALL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 kM)Il¢ls• 8a•iF of chattycon*rfu*$ a enbtyas defined lry FRS 102. T￿￿Cl>J￿15 rwe PrePa￿d In &thance￿I￿ Ac¢￿th9 ¥nd Rewbngby StaamEntof Rec￿e￿I•j Prnth¢¢ appli¢*ie tochartI￿3 wepariry thelraccoum8 In ￿￿dance Wih Fina￿481 stsndArd FvIlu￿• in the uKar￿ RèputrAicof Ireland IFRS 1021 Iswed in O(*ober2019, Chariiies ALt2011 ar￿ app1k0￿ reg￿tiN￿. The charrty has ￿llet￿ i as putlishedon2 Febnw 2016and dces notinGh￿￿e&5h Staitrhent on lth groU￿that11 rn applying FRS Iw2 WiDn IA. Tlw Jtaten*nL*AFe wepared 8 90iw con¢8m ba51s und8rtho hstori￿1 cost￿n¥en￿on In)Jthfied to tiems atfairvaluel. Tt* finwai swemeTrts sterfWJ. ￿thE fun¢tA￿a CLKrerty ofthe andiaLndedto reare5t Inc￿￿n of inveslrr•nts omwkot b Incomliiy rnsources Donaians. re￿1¥ab￿. H•ll F4re.' Chargwfor hall hirew•credited tothe *aterneniof Fin￿￿ kii¥ibes**w)Ihe hireowuts. GTrnts & Drthatsfjn¥." C¥aMe$are¢rtdited tolhe Ststtrnert cl FIr￿T￿lS1 Athitie¥ *then the trgrsni k5 Grants donations we crryditedio ir&)trn re*. T•m¥N•fix•d4$9•ts arwj dyrtlatlon fixed asgetsco¥tyvaQOO or Tr￿￿ea￿￿t4II5eo * c¢st Depwigton is wovid&l onthe ￿lIage Hall burfding and fvrrthre aTrJ eq￿￿tal the r*e• b*ed onthe el￿rr￿￿ usefij Mf*ofthuefixed oTrJtrw*rthWt•d ¥dL*. IW Hall bulwlry 2% IstravJhlllr* baw$l IO% rerard￿rn {strai￿1 lir* ba￿¥) 25% rwgnTVJrn {Str8ight lin2b3*$1 FwnrtureaThl equlrffient r[￿￿¥t￿e VAT This rfjpresents *￿thre￿a￿ It)dKxtwstsofthe OKwH￿01theY￿Ia0￿￿l. Funthawng costs ¥e ch¥ged iofv Slatemert cl Flnanrlsl thefillth¥ThJ aclp4itMI¥M. 9 Gov•rn•n¢• ¢￿ts n￿nIng￿￿E￿wrty. T*x•Uon a wstered chatityrKJliatylitytotaxatw •tses. As a thanly th2vilage￿I i5dKJblets80% m**Jatoryr* raela￿l*S0 rec•W r* elfrorn Ba8ing*oke l COLM￿. Pautr 10 SHERBORNE ST JOHN VILLAGE HALL NOTES TO THE ACcOUTr￿s {contlnutdl FOR THE YEAR ENDED 31 DECEMBER 2024 Ornnts from 8h•thrn• St John Parknh Couttell A kjan 01£30,OfrfJ from the P4ri5h Council has beenfulty rep*J. ommittfjè Expofil￿ athd Don*Uons No MeM￿lS of the C4NnmittaO ony reMunw8￿2nfrClI) the Flx•d 4•Aae¢• Flee￿ st￿*$ Fvmituffj& Storage EquyT*nt 623,905 3.492 2&962 1319) 552.359 13,890 At 1st Jantwi 2024 AddthinE At 31•tD•¢ththber2024 38,862 5e6.249 At 1st January 2024 CharyJefortsyear ¥osalS 178,127 2,095 10.478 23.329 3,937 203.$51 14.764 273fr 218,316 At 31•t D8￿ber2024 345.778 1 397 24B.807 At 1•tJ•nu•ry 1024 At 31gt De¢*)Ibpr2024 The h811 Atty*tof t￿￿truc￿l$s6 d•w•L78lkin 88 al 3191 De￿nts2o24. Novabje * ¥phwlto ts *ndon hall stAnd8. 2024 335.300 1,048 11.585 347.933 2023 Hol hle fe8s 2.991 1,267 1,267 Cr8ditOrn duewlthln Qfioyear Crtartors afvj S￿￿ty dewsits hebj 1,727 1.727 P*Je 11 SHERBORNE STJOHN VILLAGE HALL NOTES TO THE ACCOUNTS Icontinutdl FOR THE YEAR ENDED 31 DECEIABER 2024 SurnrnAry ol N•tA•o•ts ty Fund8 Fwd Fun Tclal 11632 335,391 347,933 42.029 CurrgniwJfOt8 42.029 41. 11632 535,301 Gen2rd fUn￿￿tr%￿l.th￿ te￿&8￿￿•unr08￿Kkna auththto In¢thè&nd th•oprtJl to ofthecharty hdl, oU*r IhD5e that fom wt0llhep￿8nteMD*imeth tur 9r￿4(￿￿on*wfjh •we¢1r￿ leiJ￿v￿ 2W310 31*0￿￿￿b0r2c¥jF YMr•ttwt•d ap&In￿￿Of￿ljfvrrt Er￿rt FLi1d.thL4representsthèva￿E ot￿mIa98 Wl whth TrJ*be ￿￿12r￿￿t￿8 (*afttyin K