**Village Centre AGM Ye2022 Treasurers Report** ## **Introduction** As with most enterprises 2020 & 2021 are tricky years to benchmark against and ensure meaningful conclusions can be drawn from. Therefore, when considering this report, a better comparison is 2019 as a more meaningful trading year. ## **Income** In 2022 we have realised £25,877 in income this is 117% of our budget. We have seen a gentle stream of regular hirers returned post pandemic, and as well as that, occasional hirers have picked up throughout this year to support some pleasing letting figures. Notably the temporary use from the village shop and Ninny’s house nursery have given a great boost to those usual hiring’s. The graph below does indicate, how we have fared in lettings income over the last 7 years, and it is pleasing to see in 2022 we are hitting similar or surpassing out 2019 levels. In 2022 Income from Hiring totalled £25,600. **----- Start of picture text -----**
Lettings Income 2016-2022
18000
16000
14000
12000
10000
8000
6000
4000
2000
0
2016 2017 2018 2019 2020 2021 2022
Year
Main Hall Small Hall ( Club Room ) Committee Room
Equipment Hire Series5
£
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Cultural activities are a key deliverable of our constitution to provide opportunity for village to come together. We never aim to generate income exclusively in this area and look to be in the margin between break even as a target and accept a loss of no more that 5% of total annual lettings. I am not at all therefore disappointed to report the overall result of the films and travelling productions we have invited to entertain have resulted in a loss overall of -£832 (3.1% of annual income). The enjoyment of the open-air production, pantomime and monthly film is core to our values. The licence income has contributed £140 towards the cost of £180 of us having a licence. The Kitchen and Bar income contributed £680. The bank interest we received as a result of longer-term savings giving us a sum of £164. One directive is to find a better savings account for this sum. We have also been lucky enough to receive £125 in donations from the community. ## **Expenditure** As a committee, we always make very strategic spending decisions, in line with high income naturally come inflated costs, and vice versa, our responsibility is to manage these costs before accepting other expenses. The Pandemic had certainly put the majority of planned spending on hold in the prior years this situation you will see we corrected this year Maintenance costs were £8676 on a budget of 10K we have now completed the project for the new lighting you will see, also we had essential maintenance to the main hall floor carried out. A notable potion of this sum was fault finding and plumbing repairs alongside catering maintenance also. Heating cost lower than budget at 69% total cost £2770. We have been billed in Jan 2023 for a portion of 2022 usage, however. Cleaning spends (£4107) 82% of budget and reflective of usage being more constant than piece meal. Electric is 79% of budget (£3178) this is based on some true up of estimated bill’s again a portion of usage is paid in 2023, we did increase our budget significantly in this area and are happy to be able to cover this as per all consumers we are at the mercy of much inflated costs. Of the £12,752 on new equipment £9626 is the planning design, and delivery of our new lighting in the main hall the remainder is fridges and sound system items amongst others. Our insurance premium was almost static in 2022, at £1,114. Our licences costs PRS/PPL and premises licence are also static based on prior year incomes. So, £594. Our water bill has taken us to 101% of budget. Administration & Sundries has come in at over budget 252% budget due to extraordinary events like the Jubilee and a retirement gift. The service contract for fire and security 517%. Of budget, due to the budget not including the cost of broadband and plumbing maintenance contract. This has left us with a deficit this year of £11,420. This is a direct result of us using the surplus amounts for prior years and actioning the projects delayed. To be in a position to follow through with the commitment to ensure the facilities are well maintained, we will continue reinvesting the funds in buildings maintenance projects and continue to look at ways we can support our community focus mandate, through upcoming events like the forthcoming coronation. **----- Start of picture text -----**
Expendture levels 2016-2022
40000
35000
30000
25000
20000
15000
10000
5000
0
2016 2017 2018 2019 2020 2021 2022
Administration/sundries Cleaning Electricity
Heating Insurance Licences
New Equipment Repairs & Maintenance Service Contracts
Sundries Water
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## **Cash at Bank** We have a very healthy bank balance, at the moment, of £22.3K in the cash account and 5K in the Gold (savings) account. Our £37k is in the Virgin charity account while we investigate further saving opportunities. This advantageous cash position is directly due to the efforts of our management committee members in efficient billing, cash collection and timely depositing into our account. Also, the use of internet banking and Bac’s transfers mean we collect cash efficiently and effectively with minimal risk of fraud so thankyou to our customers for swift payment behaviours. To summarise we have maintained our financial governance principles of excellent cash management and prudent spending coupled, with the good planning to consider more major projects requiring attention. This leaves us now with an expected deficit and due to surpluses brought forward we have the flexibility for required expenditure on maintenance and improvement. As ever, our strategy is to be as robust as possible to the rises in our uncontrollable costs, something we all feel as consumers in the current financial climate. Whilst, maintaining high quality upgrades to facilities with the view to secure the future needs and desires of the community, hirers, and stakeholders alike. Mel Cavell-Wells March 2022 ## **Appendices** ## **Appendix I Balance sheet & Income statement 2022** endix 11 Notes to the accounts 2022 RegISt￿e4 Chatity No.301930 Notes to the Attounts for the Year ended 31st D￿t￿be1. 2022 2010 Actt 2017 A£ll￿1 2018 Ac￿￿1 2019 AcDJai 2020 AcoJ31 2021 Acttul 2022 Ac￿1 'sLI 2022 BUThET lllcome 19931 200 152 860 L82 84 21408.95 19470 100 22014 180 437 i(Ho 7033 12963 80 25600 140 -832 680 L64 •0500 140 3iO 700 Licence Incotne cuIn￿21.4c1i1ltr5 B3r & kitchen B3J]k In[￿est Donaiions IIKW/ -238/ 97/ 33/ 2(A 740 321 -747 80 749 2)3 30 204￿.35 200 209 8090 ifflio Toial erldithre Admmtstratton sund￿5 Clean Electnci Heau Insurance Licences ?M34.81 25877 22190 775 7013 2170 2033 l(K)O 0812 2012 814 2!32 1029 2! j2 1072 594 330/• 252V/o S20/o 7V/o 6V/ts 104/ 85°. 98/ 87/ i17/ loi/ 94/ 5S87 1628 3180 1167 774 33) 3178 410 1993 2841 1073 594 1824 1280 029 lig0 4610 103 776 18328 -674 !oié 9704 4803 1432 120 16119 2770 1201 1071.91 700 13(M)O 699 142L 3074 142 792 19233 2170 594 L27)? 8676 77 806 3irE & I13fDtetLillce se￿iCe Contracts 3663 li46 203 003 lio 800 397Tr1.91 418 17644 ?840 30) Toial 1833-, 6098 2019 li314 12308 9047 4419 !o!o -114?0 Anth'sis of Lett Ha Small H3 Cbjb Room Cojnffltllee Root eni E￿e Toial 0703 5395 724 80 12963 13706 8296 3448 14 9SO/o 1660/0 23￿/ts #DUVIOI 125/ 5024 1803 221 19931 5374 1063 174 19470 li i?0 22614 7033