## **Trustees’ Annual Report for the period**
**From 1 NOVEMBER 2020 To 31 OCTOBER 2021**
**Charity name: ROCKBOURNE VILLAGE HALL**
**Charity registration number: 301931**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 Held upon trust for the purposes
purposes of the charity of a village hall for the use of
as set out in its inhabitants of Rockbourne
governing document
Summary of the main Para 1.17 and Used for meetings, classes and
1.19
activities in relation to other forms of recreation and
those purposes for the leisure for the inhabitants of
public benefit, in Rockbourne and surrounding area
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The trustees have maintained the
whether the trustees village hall in order it is in a fit
have had regard to the state and can be used by the
guidance issued by the inhabitants of the village
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
## **Achievements and Performance**
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SORP reference
Maintaining the village hall as a
venue to be hired by the local
inhabitants for recreation and
Summary of the main leisure purposes
Para 1.20
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The charity’s financial position is
financial position at the good.
end of the period
Statement explaining Para 1.22 We hold sufficient in reserve to
the policy for holding cover future repairs and
reserves stating why maintenance together with day to
they are held day running expenses
Amount of reserves held Para 1.22 £10,000
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees appointed when
methods including applicable
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Rockbourne Village Hall
Other name the charity
uses
Registered charity 301931
number
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Charity’s principal Rockbourne Village Hall
address Rockbourne
Fordingbridge
Hants
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Lucy Matthews Chairman
2 Joy Wood Treasurer
3 Katie Bentall Secretary
4 Adele Holmes
5 Edward Olivier
6 John Crome
7 Lyn Daly
8 Andy Leeson
9 Bernice Churchill 5/5/21 until present
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**
|lSIX{nffi
|Zm- sIST(,CX}g{*"{p!|||||
|---|---|---|---|---|---|
|t02E|lneome|2021|20201|Expenfiture|2g2r|
|82,*87-7?|llillageEvent|fr"3s-*|€1,878-8s|Ever.t Ex$er:ses|f1,162-6A|
|€3,$€5-CS|l{ire&Lettings|€2,72855||Gifts|g1s9-85|
|€39,ffi.ffi|Grant|918.536-57|€1,563-22|Maiotenaace|fz5,142.90|
||Donation iinclTax Rebate)|s12500.90|€0.@|Equipment|€268.84|
|f79.93|COIFDividends|f81-54|f870.m|Cleaning|€685.67|
|f12-62|Banklnterest|f8g5|f198.00|Gardening|€18250|
||Miscella*eous||941.03|Miscellaneous|rruz-L6|
||||€319-80|FirePreteclion|f,25g-28|
||||f70.00|?{FSCLicence|L/U-i.XJ|
||||f228.ffi|Web Site|€438.00|
||||€98l'.97|lnsurance|f1,,.16_33|
||||€933-8s|fbckicity|€729-58|
||||€44.69|Water|9x8.05|
||||f269-64|Telepho*eindbroadband|€24S.89|
|€15,825.32|Total lncome|f31326.s2|€7,394.05|TotalExpenditure|€30,s16.75|
|||||Excessef l*ceme||
||||€8,432-27|everixpenditure|f4,a@.77|
|f15,8?532||{35326-s2|.'!<,826-32||f35,326-52|
|CASHACCOUNT||||||
|Ealance 31stOstober2028|||Balance31st Oc{ober 2021|||
|F{atl#estt3rarity Accsunt||f14,608-9L|ttatl$estCnarityAcco$nt||f19,O79.82|
|NatwestcltarityReserveAccount||{10,5it4-37|htratwestReserveAcccunt||€10,s45.33|
|PettyCash||{L00-00|FettyCash||f100-00|
|EventsBsnkAccou*t||cEfft|EvetrtsBa*kAccaurt||rt.uu|
|Debters||f,o-ffi|Debtcrs||{12G.G0|
|Ur:Sre*entedcfueques||-f495-10|Unpreser:ted cfieques||-fzT?-28|
|Excessof lncome over Expenditure||€4,809.77||||
|||f29,s72.95|||€29.572.95|
##
##
In¢kpendent examlnerfs ff*port to the trust of R(xkbowne ffill¥e Hal
I report to the trustees on my examination ofthe aCcOts ofthe Rockboume Village Hall (the Trust)
for the year ended 31 October 2021.
Responslbllhies and bags of report
As the charlty trustees of the Trust are responyble for the preparation of the accounts In
accordance with the requirements of the Charities Att 20111 the ACVI.
I report in respect of my examination of the Trusys accounts carried out under sertion 145 of the
2011 Act and in carrying out my examination I have followed all the applicable Oirections gNen by
the Charity Commission under sertion 14515llbl of the ACL
lthdependentexamlnees statsment
I have completed my examinatlon. I confirni that no material matters have come to my attention In
connertion wth the examination 81vi me cause to believe that in any material respett:
accounting records were not kept In respeci of the Trust as required by sertion 130 of the
Act; or
the accounts do not accord with those record
I have n4>concems and have come across no other matters in connection wlth the examination to
which attentlon should be drawn in this report in orderto enable a proper understanding of the
accounts lo be reached.
Name:
David Charles Royle FCCA
Relevant wofessI1 qualfkatlon or membership of prolessional bodies Irf any):
Fellow Member of Assoclation of Chartered Certtfied Accountants
Address:
Lower Coombe Fami
Blandford Road
Coombe Bissett
Sallsbury
Wiltshire
SP54U
8" Marth 2022