**REGISTERED CHARITY NUMBER: 301929** **Report of the Trustees and** **Unaudited Financial Statements** **for the Year Ended 31 August 2021** **for** **Ringwood and District Community Association** Town & Forest Chartered Accountants Cornerways House School Lane Ringwood Hampshire BH24 1LG **Ringwood and District Community Association** **Contents of the Financial Statements for the Year Ended 31 August 2021** ||**Page**| |---|---| |**Report of the Trustees**|1 to 4| |**Independent Examiner's Report**|5| |**Statement of Financial Activities**|6| |**Balance Sheet**|7| |**Notes to the Financial Statements**|8 to 11| |**Detailed Statement of Financial Activities**|12 to 13| **Ringwood and District Community Association** ## **Report of the Trustees** ## **for the Year Ended 31 August 2021** The trustees present their report with the financial statements of the charity for the year ended 31 August 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The Constitution provides that the primary object of the Association is to promote the benefit of the inhabitants of Ringwood and the neighbourhood, particularly by bringing together the inhabitants, and the local authorities, and voluntary and other organisations, to provide facilities for education, recreation and leisure-time occupation. To this end the Association has established and maintains and manages a Community Centre. The Association is non-party in politics and non-sectarian in religion. The Association was formed in February 1958 and was given the opportunity to purchase the property known as Greyfriars at a significant undervalue in 1959 on the condition that it should be used for the benefit of the residents of Ringwood as a Community Centre. The Association was registered with the Charity Commission on 6 September 1962. A revised constitution was adopted on 22 March 2000. Membership of the Association is open to individuals, to other voluntary bodies supporting the objects of the Association (Affiliated Groups), and to the statutory local authorities. With the approval of Council, individuals with common interests may form internal groups (Clubs). All members have one vote in the election of the elected members of Council at the Annual General Meeting. Council comprises the Honorary Officers, up to 12 elected members and one representative appointed by each club, affiliated group and statutory authority. The Council thus elected and appointed may co-opt further members, but co-opted members may not comprise more than a quarter of Council. Under the Charities Act the members of Council are the Charity ‘Trustees’. Council is responsible for the Association’s policies and is the legal body able to enter into contracts on the Association’s behalf. It meets at least three times a year. Management of the Association’s Day to day affairs is delegated to the Association’s Executive Committee and that Committee’s sub-committees who's recommendations are ratified by the executive committee, and day-to-day management of the community centre and its affairs to two salaried managers, who cannot be members of Council or of its committees, but may attend meetings of both. ## **Public benefit** The Associations' reason for existence, as enshrined in its original objects, is for the benefit of the inhabitants of Ringwood and the neighbourhood. In all the Association's activities, therefore, the Trustees have been able to pay due regard to the Charity Commission guidance on public benefit. ## **FINANCIAL REVIEW** ## **Financial review, achievement and performance** The Trustees have broadly adopted the Charity Commission’s Statement of Recommended Practice on the reporting of charity finances. They hope that their formal Report and Accounts will prove transparent and helpful, enabling the many members and supporters of the Association to understand the service provided to the people of Ringwood and how it is financed. Page 1 **Ringwood and District Community Association** ## **Report of the Trustees for the Year Ended 31 August 2021** ## **FINANCIAL REVIEW** ## **Reserves policy** The freehold property owned by the Trust is included in the accounts as an investment asset. The Association aims to hold adequate reserves to cover significant maintenance requirements, which could, in view of the age and listed status of the property, be significant. The Trustees keep the upkeep of the building under constant review and take professional advice where appropriate. It is also desirable to have adequate amounts put aside to cover costs in any period of major interruption to the Association's activities. Reserves represents any accumulated surpluses or deficits on the day-to-day operations of the Association. The Trustees seek at least to match income from hire fees and fund raising, including member's subscriptions, to expected costs, to cover short term requirements. The amounts held within the restricted fund consist of amounts raised and donated specifically for the provision of disabled-access minibuses for the general use of the community. ## **Unrestricted Funds** Unrestricted funds are those funds available to meet an expenditure within the Association's charitable objects. The Association's income in the year ended 31 August 2021 was £200,656 (£191,943 previous year). Within the total income was a grant of £32,000 received towards the purchase of a second minibus. Income from charitable activities has shown a 30% decrease on previous year. Due to COVID-19 the Centre was closed for a period and the loss of letting and associated income during this period was offset partly by Grant Income in the form of Local Authority Support Grant and Furlough Grant income from Central Government. In the early months of the financial year as the Centre opened after the lockdown periods it took an extended period for lettings to return to pre-Pandemic levels affecting total income for the year. The Trustees continue to be very grateful for the support shown by the Users of the Centre through a very difficult period over the last 2 financial years In line with the lower level of income the repairs and renewals expenditure across the Centre was restricted and was £10,584 lower than previous year at £21,968 (£32,552). Total Expenditure including repairs and renewals was reduced mainly due to a staffing review of the Caretaking requirements at the Centre. Total staff costs were reduced year on year by £14,560 to offset the reduced income previously detailed. With the reducing impact of COVID-19 the Centre usage has increased post year end, but the Trustees are mindful of the effect of increasing costs generally and more specifically with regard to Energy costs which may impact the financial performance going forward. With prudent management the Association remains in a satisfactory cash position to withstand the impact of COVID 19 and the current increasing Overhead costs. ## **Restricted Funds** Restricted funds have been raised for particular stated purposes and can only be used for those purposes. There has been no significant activity of this nature in the current year. The negative figure of net incoming resources arises from the depreciation charge for the recently acquired minibus. The Fixed Assets of the Association consist mainly of the Trust Freehold Property. This was last professionally valued at 31 August 2010. The Trustees consider that there will have been no significant variation in the past twelve months, given that the property has a very specialised function, and no amendment is proposed. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its constitution. Page 2 **Ringwood and District Community Association** ## **Report of the Trustees for the Year Ended 31 August 2021** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Risk management** The Trustees have considered the risks faced by the Association which include not only operational risks such as fire and accident, but risks arising from ever-changing legislation and an increasingly litigious society. A detailed assessment of the fire risk covering the whole premises is reviewed annually. There is a comprehensive Health and Safety policy, which is reviewed on a regular basis. It is expected that all users of the centre keep themselves familiarised with this. The Trustees have also considered the impact of laws on child protection, equal of opportunity and disability access. The ongoing purpose of the building is constantly under review. They believe that they have identified the major risks which the Association faces. Business and operational risks are as far as practicable covered by commercial insurances. Strategic risks are through, potentially to arise from legislative changes and financial challenges at either local or national level, and these are monitored to the extent that the Trustees are able. The Community Centre continues to be managed by Claire Alexander with help from assistant Manager Anne Melrose. They continue to run the office and the caretakers with great dedication and enthusiasm. As always, the centre was available for local groups and individuals and provided a meeting point at the heart of the Ringwood community. The Special Events Committee has once again produced a major and essential contribution to the Association's funds. The minibuses continue to be well used, especially during the Lockdown periods recently seen, bringing elderly and disabled local inhabitants to Ringwood for their weekly shopping, social functions and outings, and generally enabling them to maintain wider horizons. Greyfriars could not operate without the practical help and goodwill of the many volunteers who support the Association in so many ways, and gratitude is due to them from the Trustees and from the wider community that Greyfriars serves. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 301929 ## **Principal address** Greyfriars Community Centre 44 Christchurch Road Ringwood Hampshire BH24 1DW ## **Trustees** Mrs M Baldwin Mrs J Barratt R B Brockhurst Esq A Duncan Mrs G M E Habbin M J S Osborne Mrs M A Pedersen B L Sindall J Titt P J Titt P J West D P Meany D Shering Page 3 Rith #ood Di5tritt Communi .4ssoci8tio ort of iht Tmjstce for the l'ear Lnded 31 A ust 2021 REFEREIYCE Af4D ADMif41STIL4TIVE DEfAtLS Independent ExamlD¢r Town & FoT¢St Cbart¢r¢d Accoun¢8nts Cornerways House Sch¢)ol Lane Rin8wood BH24 ILG 2010512022 ApprovLNI by order of the board of tnL4ees on............,.......... - and siwed on its behalf by- Mr D MedThy- Tn￿let Page 4 ## **Independent Examiner's Report to the Trustees of Ringwood and District Community Association** ## **Independent examiner's report to the trustees of Ringwood and District Community Association** I report to the charity trustees on my examination of the accounts of Ringwood and District Community Association (the Trust) for the year ended 31 August 2021. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Zara Dunster FCA Town & Forest Chartered Accountants Cornerways House School Lane Ringwood Hampshire BH24 1LG Date: ............................................. 20 May 2022 Page 5 **Ringwood and District Community Association** ## **Statement of Financial Activities for the Year Ended 31 August 2021** |Notes
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**Charitable activities**
Charitable Activities
Investment income
2
**Total**
**EXPENDITURE ON**
Raising funds
**Charitable activities**
Charitable Activities
**Total**
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
fund
£
67,099
99,309
1,048
167,456
3,751
158,318
162,069
5,387
1,127,599
1,132,986|Restricted
fund
£
33,200
-
-
33,200
-
7,748
7,748
25,452
197,655
223,107|31.8.21
Total
funds
£
100,299
99,309
1,048
200,656
3,751
166,066
169,817
30,839
1,325,254
1,356,093|31.8.20
Total
funds
£
48,594
142,108
1,241
191,943
10,189
186,391
196,580
(4,637)
1,329,891
1,325,254| |---|---|---|---|---| The notes form part of these financial statements Page 6 Ri "ood D15trict ommunlt* As50fi¥iio Balance Shrtt 31Au ll￿t 2021 31.8.21 Towl funds 31.8.10 Total bjnds Unrestrrcted fund Re51rjcled filnd Notes FIXED A&SETS T￿gibl¢ oss¢ts 1,046.599 181.455 1328,054 1,187.398 CURRE.YT ASSETS Dcbiors Cash 8t bank and in hand 12,398 12.398 223 ?53 36.797 251.4111 41,652 193,999 41.65? 135.651 288.198 CREDITORS Amounts falling du¢ within onc ycar 1107.0121 1107.6121 1150.342) IYET CURRENf ASSETS 86,387 128039 137.856 TOTAL ASSETS LESS CURRENT LIABILITIES 1,132.986 223.107 1.356.093 1.32S.254 r4ET ASSETS 1 132986 223 107 1.3.56.093 1.3?5.?54 FUNDS UrJr¢stri¢t¢d fiJnd5 RestrictL￿ funds .13?98é 223.107 1.127,599 TOTAL FUiYDS 1.356.093 1.325.254 2010512022 The flnancial statements were approved by Bo$rd of TNsttts and authorised for issu¢ ............................................. and were signed on L15 behalf by.. r D Meany- TTUSt¢¢ The notes forni part of these financial stat¢rnents Pa8¢ 7 **Ringwood and District Community Association** ## **Notes to the Financial Statements for the Year Ended 31 August 2021** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. The presentation currency of the financial statements is the Pound Sterling (£). ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Plant and machinery - 15% on reducing balance Motor vehicles - 15% on reducing balance ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Pension costs and other post-retirement benefits** The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. ## **Trade debtors** Trade debtors are carried at original net invoice amount less an estimate for doubtful debtors. Bad debts are written off when identified. Specific provisions are made against debts whose recovery is considered doubtful. ## **Provisions and accruals** Provisions are recognised when there is a present legal or constructive obligation as a result of past events and the amount can be reliably estimated. Provisions are not recognised for future operating losses. continued... Page 8 **Ringwood and District Community Association** ## **Notes to the Financial Statements - continued for the Year Ended 31 August 2021** ## **2. INVESTMENT INCOME** |**INVESTMENT INCOME**||| |---|---|---| ||31.8.21|31.8.20| ||£|£| |Interest receivable - trading|1,048|1,241| ## **3. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 August 2021 nor for the year ended 31 August 2020. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 August 2021 nor for the year ended 31 August 2020. ## **4. STAFF COSTS** The average monthly number of employees during the year was as follows: ||31.8.21|31.8.20| |---|---|---| |Part time employees|9|9| No employees received emoluments in excess of £60,000. ## **5. TANGIBLE FIXED ASSETS** |**COST**
At 1 September 2020
Additions
At 31 August 2021
**DEPRECIATION**
At 1 September 2020
Charge for year
At 31 August 2021
**NET BOOK VALUE**
At 31 August 2021
At 31 August 2020|Freehold
property
£
1,163,792
-
1,163,792
-
-
-
1,163,792
1,163,792|Plant and
machinery
£
83,392
-
83,392
77,683
856
78,539
4,853
5,709|Motor
vehicles
£
82,669
51,243
133,912
64,772
9,731
74,503
59,409
17,897|Totals
£
1,329,853
51,243| |---|---|---|---|---| |||||1,381,096| |||||142,455
10,587| |||||153,042| |||||1,228,054| |||||1,187,398| The Trustees have chosen not to provide depreciation on freehold property on the basis that is have a very long useful life. continued... Page 9 ## **Ringwood and District Community Association** |**Notes to the Financial Statements- continued**
**for the Year Ended 31 August 2021**
**6.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
Other debtors
Prepayments
**7.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Taxation and social security
Other creditors
**8.**
**MOVEMENT IN FUNDS**
At 1.9.20
£
**Unrestricted funds**
General fund
1,127,599
**Restricted funds**
Restricted Fund
197,655
**TOTAL FUNDS**
1,325,254
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
167,456
**Restricted funds**
Restricted Fund
33,200
**TOTAL FUNDS**
200,656||31.8.21
£
11,354
68
976
12,398
31.8.21
£
871
106,741
107,612
Net
movement
in funds
£
5,387
25,452
30,839
Resources
expended
£
(162,069)
(7,748)
(169,817)|31.8.20
£
4,474
29,877
2,446
36,797
31.8.20
£
1,030
149,312
150,342
At
31.8.21
£
1,132,986
223,107
1,356,093
Movement
in funds
£
5,387
25,452
30,839| |---|---|---|---| ||||| ||||| continued... Page 10 **Ringwood and District Community Association** ## **Notes to the Financial Statements - continued for the Year Ended 31 August 2021** ## **8. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** |At 1.9.19
£
**Unrestricted funds**
General fund
1,128,976
**Restricted funds**
Restricted Fund
200,915
**TOTAL FUNDS**
1,329,891
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
191,264
**Restricted funds**
Restricted Fund
679
**TOTAL FUNDS**
191,943||Net
movement
in funds
£
(1,377)
(3,260)
(4,637)
Resources
expended
£
(192,641)
(3,939)
(196,580)|At
31.8.20
£
1,127,599
197,655
1,325,254
Movement
in funds
£
(1,377)
(3,260)
(4,637)| |---|---|---|---| ||||| ||||| ## **9. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 August 2021. Page 11 **Ringwood and District Community Association** |**INCOME AND ENDOWMENTS**
**Donations and legacies**
Gifts
Grants
**Investment income**
Interest receivable - trading
**Charitable activities**
Room hire
Minibus hire
minibus fuel rebate
Members subscriptions
Members life subscriptions
Gift aid
Affiliation fees
Special activities
Greyfriars study groups
Books
Canteen receipts
Photocopying
Advertising
Miscellaneous
Minibus mileage charge
Minibus management charge
**Total incoming resources**
**EXPENDITURE**
**Other trading activities**
Special events
**Investment management costs**
Special events
**Charitable activities**
Light and heat
Telephone
Carried forward|**Detailed Statement of Financial Activities**
**for the Year Ended 31 August 2021**
31.8.21
31.8.20
£
£
16,040
6,726
84,259
41,868
100,299
48,594
1,048
1,241
57,133
82,048
11,077
14,888
1,024
139
5,917
10,433
1,256
1,806
1,359
139
1,251
1,670
4,510
13,717
6,406
5,204
4,113
4,935
1,296
3,409
267
371
-
260
3,596
6,992
104
-
-
(3,903)
99,309
142,108
200,656
191,943
1,015
601
2,736
9,588
15,629
13,481
1,910
1,918
17,539
15,399| |---|---| ||| This page does not form part of the statutory financial statements Page 12 ## **Ringwood and District Community Association** |**Charitable activities**
Brought forward
Insurance
Caretaking and cleaning
Repairs and renewals
Garden expenses
Licence and PRS
Printing, postage, stationery
Photocopying
Advertising and website
Canteen
Miscellaneous
Minibus running expenses
Newsletter
Office expenses
Fixtures and fittings
Motor vehicles
**Support costs**
**Management**
Wages
Social security
Pensions
Independent examiner's fees
Professional fees
Total resources expended
**Net income/(expenditure)**|**Detailed Statement of Financial Activities**
**for the Year Ended 31 August 2021**
31.8.21
31.8.20
£
£
17,539
15,399
6,993
7,371
5,198
7,630
21,968
32,552
2,805
2,271
428
570
45
202
1,261
976
419
488
598
1,259
1,837
2,610
7,057
8,445
1,950
800
1,000
-
857
1,008
9,730
3,158
79,685
84,739
83,940
98,500
-
1,152
1,001
460
1,440
1,440
-
100
86,381
101,652
169,817
196,580
30,839
(4,637)| |---|---| ||| This page does not form part of the statutory financial statements Page 13