Pamber Heath Memorlal Hall Annual General Meeting Chairman's Report for year 2021- 2022 It has been another challenging year for the Hall but despite the continued Covid crisis, the Hall is completing this year in a good place financially and witb hope for the futur¢. Whilst we bad to eancel ourmuch_loved Carol Concert due to the Covid situation, we did put on Summer and chL7Stn Market events that proved very popufar indeed and givcs us hope that this n¢xl year will ¢nable us to produce events that will mak¢ the community eager to ¢ome and use the Hall. The ftysl major event planned for 2022 is another Sunllnermarkd being h¢ld on Saturday 9 July. As with all events held at the Hall, the part of volunteers is ¢ru¢Tal and it is hoped that more members of the community will come foLward during th¢ course of this year, not only lo help at events but to participate in the running of -the Hall by becorning a member of the Manag¢m¢nt Committee. This latter role only involves a couple of hours per month but provides a great deal of satisfaction in knowing that you haveplayed yourpart ittkeeping somdhing as fidamentallY ¢riti¢al to the well-iKing of th¢ I41 Community tn a fil and proper stsl¢. Booklngs After more than 10 years as the Hall Bookings Clerk, Joe Sidey has handed over the reins to the Hall Cleaner, Sophie Ward who will now do both jobs, although there are plans for th¢ cr¢ation of a Car¢tak¢r position at the Hall. This role would suit a retired handy person as it involves a limited number of hours per week, looking after the Hall, attending to deliveries of oil, doing small repairs and liaising with the Chairman on any major problem$, Queen?$ Green Canopy and Greenbam Trust The Hall participated in the Queen's Green Canopy and Greenham Trust anniversary pro¢$ by planting a hedge and some tre in the grounds. Further trees will be planted later in the year as they become available. Pl18 for the NeTrv Bulld With a sterling contribution from the Sub-committee comprising Lynda Parket-schwarz, Christine McGarvey, Amanda D&vies. Philip Kingston and Jermy Marshall, the Hall has made solid progress with the plans for the new build. The revised plans for the single storey extension hAve been passed by the relevant pArties and plans are now in place to raise more money. Maintenance Whilst the plans for the extension are progressing, there is still a lot of work to be done to keep the Hall in good condition for the IocpAI community to use safely. The lighting is progressively being upgraded to th¢ latcst standards and there are plans lo upgrade the heating to a more effici¢nt and green system. Pagelof2
websfit Advertlslng and SoelAI Media Our thanks go to ChTiStine McGarvey who has been keeping the website updated this yw. together with the huge task of creating the newsletter. Not only has she modernised its look. she has also updated the printing process and is now planning foT a wider distribution of the p8mpblet to rwh the outlying ar¢as of the community. Our tlth on¢e again to all those volunl¢¢rs who giv¢ their time to ensuring this happens on a regular basis. Flnance Our finance5 have becn meticulously maintained by Lynda Parker-S¢hwarz who has continued to diligently pursue ch¢aper and more appropriate insurances and utility pri¢¢s. AlthouglL we have lacked income from hall hire. during th¢ COVID lockdowns we wer¢ given grant8 by the Ioc authority and have mana8¢d to sustain a healthy bank balance. Now that the Hall is resumin8 some fom] of nonnality with regards to hosting future events, it is hoped th&1 th¢ finances will continu¢ to improve during this comin8 year. Onc¢ again, our thanks go to the Bowls Club and Deft Fingers who continued to pay a retainer when the Hall could not open. And flnAlly.......... We have managed the past year due to the continued support of the Committee and local authority for whi¢h I thank them. Alan Marshall Chaimian Pamber Heath Memorial Ho11 Date Page2of2
Pamber Heath War Memorial Hall Registered Charity No 301914 Financial Year 2021/ 2022
PAMBER HEATH WAR MEMORIAL HALL
COMMITTEE of MANAGEMENT
Registered Charity Number 301914
Receipts and Payments Account
The Charity Commission 2011 Charity reporting and accounting 2013 and CC16 2017
Financial Year 2021 / 2022
DECLARATION
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Pamber Heath War Memorial Hall Registered Charity No 301914 Financial Year 2021/ 2022
The receipts and payments accounts for the financial year 2021 / 2022 ended on 31[st] March 2022 and, prior year figures are as approved by the Trustees
The charity is not a limited company and the gross recorded income for the financial year from all sources does not exceed £250,000
Signature: ………………………………………………. Date: ……………………………………………
Trustee authorised to sign on behalf of all trustees
Full name: MR ALAN MARSHALL
Forward to the Charity Commission by: Lynda Parker-Schwarz
Address: Bell House, 19A Church Road Pamber Heath HANTS RG26 3DZ Telephone number: 01189 700422
Notes on the format of this document
This document is modelled on the Charity Commission’s template CC!6 and has been completed in accordance with their guidance entitled ‘Receipts and Payments Accounts Introductory Notes’ 2017; amounts are rounded to the nearest £
These accounts are prepared on the ‘receipts and payments basis’ and do not include prepayments and accruals, nor do they record the increase or decrease in total funds caused by valuation of assets. This is allowed in the England and Wales section 133 of the Charities Act 2011
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Pamber Heath War Memorial Hall Registered Charity No 301914 Financial Year 2021/ 2022
A1 Receipts Last Year
2021/2022
Hiring charges for clubs One off hires 335 Pre-school hire Fundraising events 15,177 Lottery income Lloyds Saving Account Interest 2 Other income
| Hiring charges for clubs | 5,555 | 2,474 |
|---|---|---|
| One of hires | 2,692 | |
| 335 | ||
| Pre-school hire | 1,452 | 0 |
| Fundraising events | 3,964 | |
| 15,177 | ||
| Lottery income | 1,182 | 264 |
| Lloyds Saving Account Interest | 3 | |
| 2 | ||
| Other income | 13,736 | 20,908 |
| _ | _ | |
| Total Receipts | 28,584 | |
| 39,160 | ||
| ______ | ______ | |
| A3 Payments | ||
| Caretaking | 1,951 | 1,322 |
| Booking and administration | 2,259 | |
| 1,133 | ||
| Electricity | 1,636 | 1,173 |
| Heating Oil | 1,365 | 2,551 |
| Water | 607 | 363 |
| Telecomms | 544 | 617 |
| Insurance, rent and licences | 2,262 | |
| 2,216 | ||
| Equipment | 853 | 794 |
| Maintenance and repairs | 2,221 | |
| 1,631 | ||
| Supplies | 422 | 764 |
| Consumables, newsletter | 511 | |
| 151 | ||
| Cost of fundraising events | 943 | |
| 823 | ||
| _ | _____ | |
| Total Payments | 15,574 | |
| 13,538 | ||
| ______ | _____ | |
| A6 Cash funds last year end | 50,696 |
A6 Cash funds last year end 25,075
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Pamber Heath War Memorial Hall Registered Charity No 301914 Financial Year 2021/ 2022
Net receipts for the year 13,010 25,621 Cash funds this year end 63,706 50,696
B1 Cash funds 2021/2022 Last Year
Lloyds Bank current account 17,580 30,106 Lloyds Bank savings account 45,583 20,315 Cash float 542 275 __ ___ Total cash funds 63,705 50,696 __ ____ B2 Other monetary assets Clubs invoiced, payment not yet received 1,031 0 B5 Liabilities The Good Exchange matched funding received[1 ] 10,000 10,000
1 See notes
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Pamber Heath War Memorial Hall Registered Charity No 301914 Financial Year 2021/ 2022
Notes to the annual accounts
| | A1 | Fundraising events: | Fundraising events: | £ |
|---|---|---|---|---|
| o | Good Exchange public donations | 576 | ||
| o | Summer and Christmas markets | 2,509 | ||
| o | Bags2School events | 754 | ||
| o | On-line shopping charitable donations | 91 | ||
| o | Gift aid | 34 | ||
| _____ | ||||
| 3,965 | ||||
| | A1 | Other Income: | £ | |
| o | Basingstoke and Deane re-start grant | 8,000 | ||
| o | Hiscox business interruption insurance claim | |||
| 5,373 | ||||
| o | Damage claim paid by hirer | |||
| 43 | ||||
| o | Float returned to cash box | 20 | ||
| o | Donations | 300 | ||
| _____ | ||||
| 13,736 | ||||
| | A3 | Cost of fundraising events: | £ | |
| o | Summer and Christmas markets | 462 | ||
| o | Donation request letters sent | 30 | ||
| o | Costco membership for fundraising supplies | |||
| 26 | ||||
| o | Queen’s canopy tree planting | 56 | ||
| o | Extension invoices paid |
369 | ||
| ____ | ||||
| 943 |
- B2 Other. Three outstanding clubs invoices were paid in April:
£
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Pamber Heath War Memorial Hall Registered Charity No 301914 Financial Year 2021/ 2022
| o | K9 Planet |
726 | |
|---|---|---|---|
| o | Youth running club | 209 | |
| o | Tae Kwon Do |
96 | |
| ___ | |||
| 1,031 | |||
| | B5 Liabilities. The Good Exchange paid the Hall | £10,000 in | |
| matched funding to 31stMarch 2021. This would | have to be paid | ||
| back | if the extension project does not go ahead | ||
| | Cash | balance at 31stMarch 2021 | £ |
| o | Cash foat held by Treasurer | 542 | |
| o | Cash foat held by Booking Clerk | 0 | |
| ___ | |||
| 542 |
| | Invoices paid by | Invoices paid by | cheque, included in accounts but not cleared at |
|---|---|---|---|
| year | end. Cheque numbers: | ||
| o | 001586 | £71.38 | |
| o | 001587 | £152.33 | |
| ______ | |||
| £223.71 |
- Rental income picked up in the second half of the year, reflecting a post pandemic return to socialisation
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Pamber Heath War Memorial Hall Registered Charity No 301914 Financial Year 2021/ 2022
Committee of Management Statement of Cash Balance at 31[st] March 2022
Declaration
I have audited the Cash Balance held by the Pamber Heath Memorial Hall Committee of Management Treasurer at the end of the financial year 2021-2022 and it to be as follows:
£ Cash held in notes 535.00 Cash held in coins 7.17 Cash held by Booking Clerk 0.00 Total cash held 542.17
Trustee authorised to sign on behalf of all trustees
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Pamber Heath War Memorial Hall Registered Charity No 301914 Financial Year 2021/ 2022
Signature:……………………………………
Date:
…………………….
Mr Alan Marshall
8
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tho t881 Momrn of Pamber Heath Memorial Hall On a¢counts for tho yoar onded 31° March 2022 Charity no (If any} 301914 Sot out on pages I report to the trustees on my examin81ton of the accounts of thè abovè charity I'llhe Ttusl") for the year ended Re8pon8lbllltles and As the charity truste8s of the Trust, you are sponsible for the preparatlon ba818 of report of the accvunts in accordance wlth the requirements of the Chanlies Act 2011 {• Act.). I report in respect of my examination of the Trusl's accounts camed out under section 145 of the 2011 Act and in rArrying out my examination, I have followed the appllcable Dirèctions given by the Charity Commisslon under $ect4on 145{51{bl of th6 Act. I hav6 Mpleted my examination. I conflmi that no malèrfal mattèrs have come to my attentbon (other than that disclosed below'l In connection with the examlnallon whlch glves me rAuse to believe that in. any matenal r8speca'. accounting records were not kept In accord8nce with section 130 of the Act or the accounts do not accord wlth the 8ccounting records Indepondent •xamlnorfs Statement I have no concems and have come across no other matters in connection wllh the examination to which attention should be drawn in order to enable a proper understanding ofthe accounls lo be sched. ' Pl6asè delete the words in the brackets rfthey do not appty. Slgned: Dale: Name: oger David Gardiner FCA Relevant professlonal quallllcatlon(s> or body {11 anyl: Institute of Chartered Accountants England and Walos Address: Nuthatch. The Glen. Pamber Heath Tadley HANTS RG26 3DY IER October 2018
Section B Disclosure Only o)mplete if the examiner needs to highllght matters of concem (see CC32, ndependent examination of thaiity accounts: dibEctions and guidance for examiners). Glvo here brlef dètaljs of any Items that the examiner wlshas to dlsc1080. IER October 2018