Overton Recreation Centre Overton Recreation Centre Bridge Street, Overton, Hampshire RG25 3HD Registered charity 301921 Annual Report: 1st January 2022. 318t December 2022 ORC AGM Chalrmarfs Report- 2022-23 Good evenlng everyone and welcome to our Overton Recreation Centre Annual General Meeting for the calendar year 2022. Thank you for setting tlme aside th15 evening. Thi5 is a short formal revlew of what happened last year so that we can rernember what we achieved, look at our key challenges and how we have deatt wlth them, then convey what plans we have set in motlon for 2023. Whllst our incumbent treaSu￿r Colln phllllmore Is on hollday we can revlew flnances together in a little more detail later. 2022 Saw us pull away from the pandemic and the awful interruptlons that dogged parti¢lp8tlon in all actlvitles. This meant we began to see positive usage everywhere and whilst we didn't return to the overall levels previously seen I'm pleased to report that clubs and socletles were back at 84% of pre- pandemic levels overall. And as one could expert some clubs We￿ land wntinuel to do better than others. At the same time we contlnued our pollry of not changing levles and this wlll contlnue untll It is appropriate to do $0. The flnance commlttee created a conseNatlve plan (thanks to Colin, Anna & Richard} which took into consideration that we would not receive the grants thatwere available during the pandemlc- a considerdble £44,CKKII We entered the year very quickly as there were raglng stomis In January whSch caused conslderable tree damage at Town Meadow- speclflcally a very large tree fell Into the B3400- thankfully we had the ever rellable Dennls on hand to organise the prompt removal-thanks Oennisl The￿ were two main projerts undertaken during the year: the cricket club built their own clubhouse, relocatlng the Groundsman's storage garage. There has been a lot of positive feedback and the committee are extremely grateful. The major community event of the year Saw the return of the popular Scarecrow Festival in July- thls tskes a lot of hard work to set up- many thanks must go to Stsve and Denise Williarns who lead their SU￿ committee to a very successful weekend enjoyed by all the thousands that attended. Once again we have been consciou5thatwhi15twe could be optimistlcthatthe local communitywould want to re-enga8e with the sports and artivitie5 they enjoy usSn8 our facllltles we had to be cautious with expenditure. Cornsequently the main capltsl outky for equipment was the purchase of a new specialist mower for use on the cricket square at Brldge Street. At the same time we have purchased new tee mats for Town Meadow Golf Club and contrlbuted to new portable dug outs for the football club. IVS worth remembering our core objectlve as lald down In the Constitution is to promote sports and recreational activitie5 to the widest PO55ible audience wEth a particular focus on youth. We know we have great fadlities and wlth enthusiastlc members our clubs wlll contlnuously strive to get the best out ofthem. As a charty we a￿ limtted by the reSoUr￿S we have available so we are grateful for your help In grounds development and improvements. Key to our mutual satisfartion Is constructive dSalogue and cooperatlon wlth eath other. Our plans for 2023 are once agaln conSe￿atiVe as In order to facilltate any 5ignlfrcant growth we need relevant, construrtlve marketlng plan. Therefore we will focus on maintainlng and developing our facilities within the scope of our budget. We do expectthere to be a new cricket net Instsllatlon. The succe55 of the ORC as we all krnw Is largely due to the continuous efforts of a large number of dedicated and hard working people most of whom are volunteers. Our management committee of more than I￿￿fve people who meet every month to discuss relevant matters keep thelr clubs engaged in developments. And of murse there are a few people who are v￿rthY of a special mention: The Grounds Team- Kevln Ratcliffe dedicates his time every day to maklng our facllltles as good as they can tse every day - ably supported by John Bird at Berrydown and now Dave Pyle at Town Meadow. Membership & Prlze Draw every month we see Emma and her team manage the prize draw effectively and efficlently dlstribute the wlnning monie5 of £2050. Membershlp is stable and continues to hover around 35CiI Sarah Pallister makes sure that the charl￿5 admln Is tsken care of in a well organised manner. And a speclal mention to her husband Bob Palllster who has decided after 40 yeats of ORC participatlon to step down from helping to organise the Tennis Club. Manythanksto Dennis Rowles whocontlnues to provlde energyand support forthe varietyof projects that are necessary to maintain the three sites we operate And of Course this organisation couldn't run wlthout the careful stewardship and treasury management of ourfrlend Colin Phlllimore- who has done a great job almost on a day to day basis of making sure we remaln a viable busine55. And now he has decided he'd like to step down we will flnd a suitable replacement Flnally iys important to understsnd and ￿rn1nd ourselve5 that as a charlty we have an oblisatlon to set aside a fund of money which is ring fen￿d- £75,(MJO- for stsblllty and flnandal security. Durlng 20231 expect partlclpatlon at our 8munds and clubhouse5 to continue to grow in S￿te of the economic p￿ssures. More than ever before people of all ages want to Involve themselves in healthv activitie5-and we have a lottooffer. We are a multi-purpose organlsation supported by a large Cohort of volunteers trylngto create happlness. LeY5 keep working together and always rememberwe are in it on the same slde together. Graham Devereux Chair and Trustee 5" Aprll 2023 |**Overton Recreation Centre**
**3**|**Overton Recreation Centre**
**3**|**Overton Recreation Centre**
**3**|**01912**|**CC16a**| |---|---|---|---|---| |**Receipts andpayments accounts**||||| |**For the period**
**from**|January 1 2022|**To**|December 31 2022|| |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**|**to the nearest £**
**Unrestricted**
**funds**|**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |Grants|**21,334**
**81,027**
**80**
**12,285**
**47,498**
**-**
**162,224**||**-**|**21,334**|**16,833**| |Members Subscriptions|||**-**|**81,027**|**80,615**| |Bank Interest|||**-**|**80**|**5**| |Club Levies|||**-**|**12,285**|**7,775**| |Other Income|||**-**|**47,498**|**29,051**| |Rates Relief||**-**|**-**|**-**|**44,122**| |**_Sub total_**||**-**|**-**|**162,224**|**178,401**| |**_Total receipts_**
**A3 Payments**
**Running Costs**
**A2 Asset and investment sales,**
**etc.**|**-**||||| |||**-**|**-**|**-**|**-**| |||**-**|||| ||**162,224**||**-**|**162,224**|**178,401**| ||||||| |Cleaners|**11,899**
**-**
**40,601**
**14,448**
**-**
**250**
**8,431**
**14,073**
**11,660**
**101,362**
**25,130**
**-**
**6,980**
**277**
**346**
**278**
**468**
**654**
**34,133**
**-**
**135,495**|**-**|**-**|**11,899**|**10,968**| |Equipment||**-**|**-**|**-**|**1,500**| |Employees||**-**|**-**|**40,601**|**38,149**| |Heat, Light and Water||**-**|**-**|**14,448**|**12,951**| |Improvements||**-**|**-**|**-**|**-**| |Rent||**-**|**-**|**250**|**250**| |Materials||**-**|**-**|**8,431**|**5,218**| |Repairs and Renewals||**-**|**-**|**14,073**|**18,289**| |Groundworks||**-**|**-**|**11,660**#|# **2,119**| |||**-**|**-**|**101,362**|**89,444**| ||||||| |**Other Expenditure**|||||| |Draw Prizes||||**25,130**|**26,010**| |Event Costs||||**-**|**-**| |Audit / Insurance||||**6,980**|**6,154**| |Printing||||**277**|**379**| |Post / Stationery||||**346**|**265**| |Bank charges||**-**||**278**|**15**| |Professional Fees||**-**||**468**|| |Miscellaneous Administration Costs||||**654**|**472**| |||**-**|**-**|**34,133 #**|**# 33,295**| |||**-**|**-**|**-**|**-**| |**_Sub total_**||**-**|**-**|**135,495**|**122,739**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**
**A4 Asset and investment**
**purchases, etc.**|**14,111**||||| |||**-**|**-**|**14,111**|**68,732**| ||||||| ||**149,606**|**-**|**-**|**149,606**|**191,471**| ||||||| ||**12,618**
**-**
**35,950**
**48,568**|**-**|**-**|**12,618**|**- 13,070**| |||**-**|**-**|**-**|**-**| |||**75,000**|**-**|**124,020**|**124,020**| |||**75,000**|**-**|**110,950**|**110,950**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Bank & Cash**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
HSBC Current Accounts / Cash
HSBC Money
Santander
**Details**
Levies Due
**Details**
**Details**
Bridge Street Buildings
Bridge Street Stock & Machinery
Town Meadow Buildings
Town Meadow Stock & Machinery
Berrydown Buildings
Berrydown Contents
**Details**
HMRC/PAYE
Signature
Barclays
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**41,777**
**11,180**
**25,137**
**-**
**12,251**
**33,223**
**-**
**-**
**-**
**48,568**
**75,000**
OK
OK
**to nearest £**
**to nearest £**
**4,077**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**1,281**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Cost**
**(optional)**
**Fund to which**
**asset belongs**
**Cost**
**(optional)**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**635,950**| ||||**97,450**| ||||**267,950**| ||||**23,000**| ||||**770,500**| ||||**50,600**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| Overton Recreation Centrg Registered Charity no. 301912 Accounts for the year ended December 312022 3. Yote8 lonning part of thè Flnancial statements 1. Accounting Policle8 B8$is of Accounting These accounts have been prepared on a Receipts and Payments basls. Fund Accounting The nature and purpose of each fund is explained in note 2. l Fund$ Th8 Ggneral Fund represents unrestricted lund5 which the trustees are free to use In accordan￿ wlh the charitable Obl￿ts. Thfr D•velopmènt Fund rewesents restricted funds which have been identrfied for use on fvlure proiects at the charty's three sites. 3. In￿me l. Grants. The charity received core furKlin9 grant of £13333 from Basingstoke & Deane Council to support the charitable objects of the Overton Recreation Cenlre. {2021- £13334). 11. Business Support The charrty received Business Ral&s Support of£8001 from 8asingstoke & Deane Borough Council. representing £2667 for each ofthe sites. 111. Membership subscription Income increased during 2022, overall membershSp was 3565 (from 3523 in 2021). of which 726 are 5 star members, {£81027 for 2022 vs £80615 for 20211. IV. Club Levies have retumed to their pre-covid levels. The￿fore the income from Clubs and Srtieties on a pre-agreed basis has increased from the prevK•US ye8r1202.2 £12285 v$ 2021 £7775). Income from Club Levres is net of deduction3 amounting to £12250 for 5. membership discounts (2021 £108501 V. Other Income represents.. a. Income from hire of facilities. and other income was £47498 in 2022.1£29051 Tll 2021 l. This indudes invoiced income of £19056 from olher ￿ganISationS wh￿h are charged retrospectivety for usage, £17342 from the Golf Section and £2700 from Tcy•vn Meadow Car Park. b. Other income indudes £7300 realised from the sale of tsvo used tractors. ¢. Other income includes a £1000 donation from the Overton Scarecrow Festival. 4. Runnlng Costs 2022 2021 Em lo ee & Cleanin Gross wa es and salaries- Cleanin Gross wa s and $￿aries- Ground5 and administralion Em ers National Insurance Costs,PAYE & Pension Cleanin materials and servtces 5783 31352 6797 5185 49117 33212 7387 5237 52498 e number of em lo ees Gross Wages antj Ckaning Costs have Increased from £49117 In 2021 to £52498 In 2022. The Ghari site hade ended £11660 on Descri rounthwork in 2022.The ttems over £500 were: tion Value Overton Recrgation Centre Registered Charlty no. 301912 Ac¢oiints for thEE year orbd6d DK6iTibar 312022 3. Notes formin art of the Flnanclal statom•nts Monster Tree Services Tree Su LaTkstel Limited Cricket Wicket Pjainlenance Heal, Light, Power and Water increased to £14448 in 2022 from £12951 in 2021. Material costs increased to £8431 in 2022 from £5218 in 2021. Repai￿1 & Renebliaw expeiiditure of £14073 includea the following ftems over £500 ompared to of £18289 for 2021. 9600 2060 site Brid e Street Descri tlon Refurbish Groundsmans Shed. Lister W7lder Overton Bathroom Centre Be down Gara Exsel Plant & Tool Hire Stickland Plumbin & Heati Test Valle Windows Berkele Guard Limited Niro Elactrical Value 2887 1812 1477 1309 1030 816 751 698 519 Biid o Street 5. Olhor oxpèndltur• l. Draw Prizes. The amount of prizes have stsyeil In line with the prewous year, but the amount shown in the accounts depends on when the wnner5 cash their cheques, thergfore £25130 in 2022 compared wth £26010 in 2021. 11. Audit I Insurance. The cost ofthe accounts preparation and examination vras £450 and Insurance costs increased to £653012021 £57291 . 111. Printing costs of£277 in 2022 were reduced frown £379 in 2021. IV. Mis¢ellaneou3 Costs of £1745 indude Planning Fèes £468. Telephone & Interngl £468, Bank Charges £278 and Postsge £264. 6. Tra￿fery￿ The Trustees had weviousty ralionalised the number of bank accounts held. 7. Trustse Expans•s No reimbur8ements were paid to trustee8 for expenditure on gocmys Iservices paid foron behaff ofthe thatity in 2022 Flxod Assets The following tablg is a ropresentation of asset values for purchases ol a capital nature. Buildings Buildlng$ & Improwmonts Plant & Flxiures & Flttln Totsl Machlnory Cost As at Janua 12022 585889 316022 118763 51283 1071957 Additions 1050 $641 3420 14111 Dis osals -7300 -7300 As at December 312022 585889 317072 121104 54703 1078768 Overton Reoreation Centre Registered Charity no. 301912 Accounts for the y6ar ended Decomber 312022 3. Notes forming part of tho Financial statements r8ciation As at Janua 12022 277226 186056 75332 31977 570591 Char efor ear 30850 25761 14477 4574 75682 Dis sals -7300 -7300 As at December 312022 308076 211837 82509 36551 638973 Not Book Value As at Janua 12022 308663 129966 43431 19306 501366 A5 at December 312022 277813 105235 38595 18152 439795 Estimated useful lives of the assets are as follows: BLFildings & Improvements 10- 20 years Plant & Machinery 3- 10years Fixtures & Fitlings 3 years l. Current insurance values have been eslimated at £1.845.450 for buildings and machinery. The values for buildings ￿present an estimate of rebuild costs. These values have been incorporated in the Statement of Assets & Llabilibe8. 11. Two MowerlTractors that were fulty vrritten down were disposed of for £7300. 111. A new Dennis Cylinder Mower was purchased for £9641. IV. New Dug-outs for Football at Bridge Street were purchased at £2455. V. Two new signs were purchased for Town Meadow at a ¢ost of£1050. Vl.New Tables had been purchased for the Bridge Strèet pavilion at a cost 0., £965. 9. Analysis of Dobtors 2022 2021 Hlre of facilltlos.. Little Sle Overton United Soclal Club Overton DTamati¢ SOCA 2nd Brownies Littte Creations Overton Photographic Insurnnco Clalm Total Debtors 932 2485 308 134 108 110 997 11074 1824 2019 4227 The hire of faCiltt￿S debtors repregent actual invo￿8 raised for usage in the last quarter of the year. 10. Anaty$l$ of CrOuitor4 2022 2021 1084 1084 PAYEI NI Totsl Cr8ditors 1281 1281 Credrtors rewasenl expendituTe incurred in 2021 but paid or ￿Y£ble after Ihe ￿ear end. Overton Recreation Centre Rogistsrod Charity no. 301912 Accounts for thfy yoai ended D0¢6mbgr 312022 3. Notes forming part of the Flnancial 6tatfjm•nts l. PAYE I Nl creditor represents the last quarterof theyear pald kn February. 11. Rolatod Party Thwe vme no rd8ted party tran8octions in 2022.