## **Otterbourne Village Hall Committee – Registered Charity 301911** ## **Chairman’s Annual Report – June 2025** Another year has slipped past and as I sit down to compose this report, it gives me a chance to reflect on everything that has taken place over these last 12 months. The Village Hall continues to stand as a cornerstone of the local community, a place where clubs can thrive, friendships are forged and memories made. The hall offers a first class facility and this is endorsed by the solid schedule of daily bookings and continued demand. As we know, this is largely down to the way the hall is presented, managed and maintained but it is also positively enhanced by the success and vibrancy of the clubs and societies that use the hall on a regular basis. A heartfelt thanks goes to Terry and Carol who continue to keep the hall in great condition and this is assisted by the way the wonderful clubs are managed and organised. As I will continue to say, Otterbourne Village Hall needs you and for all your efforts I am very grateful. The numerous tweaks and renovations undertaken throughout the year, coupled with prudent financial management in key areas, have significantly contributed to our progress. Susie continues to make substantial progress in modernising the way we manage our finances (thanks Susie!), and we appear to be in a robust financial position. We hope to maintain this positive trajectory moving forward. Otterbourne Theatre Company had another fantastic 12 months since my last report including sold out Murder Mystery Evenings, the hugely popular Alice in Wonderland Pantomime and the upcoming ‘Another Night at the Musicals – Title Songs’ Summer Show. Richard and his talented team deserve great credit for their continued enthusiasm and success. On a personal note, I want to thank not only Terry for his unwavering commitment in managing the hall, and all that goes on within it, but I would also like to thank all of the Committee for their support over the last 12 months, particularly Pete, Tim and Susie who have been fantastic as always. I would like to single out Pete who does so much for the hall, from his practical skills to his technical knowledge, he is an amazing asset for us all. Have a great summer. Andy Goodridge Chairman Otterbourne Village Hall Year End Accounts 31st March 2025 Re istered Chari Number- 301911 Address Otterboume Villa8e Hall Otterboume Winchester Hampshire Inde ndent Examlner John K. Murray. DMS. FCPFA Chartered Public Finance Accountant IFellowl 9 Burley Road Wlnchester Hampshire S022 6U Page2of6 tr*rbo¥ropWI*II Yearondel JI M•tth 202$ 1NOrnA5￿r NewClub- Forevei YLWJ PlthYClub-StyJnd Blth ACoppElloCkil A&L Dance Cl￿b 1025 2.720 175 1.980 1,350 iozj 2071 2.015 2,385 1.575 soo L6 2,510 675 92a LF5tsAdinavian NEwClub. *rtVinÈry Brasj Br￿1t 5rholll 520 320 1.950 1,2 1.375 1.665 160 750 625 2,805 I,r￿S 2,800 1,910 240 1.315 1.175 2,160 JNJ 1,740 1.5X) Cam*oClub Cholr Uub Conser￿tIon GfDJp 30 70S 2.120 560 195 HampshiteCaUntyCw￿l- AduM5outh Indlan 04nco 1.3 770 1.03D 57¢ 71S 360 970 lI￿Vw11￿leI5 4C•J 7L5 935 IA,J66 10.804 555 EThloy Dance 39D 460 s11mmi￿wOr1d S¢ulhathpt￿ Adv4rtÈd Mutorlst15.A.Ml SWS (S￿thEr￿ Witlrl 2,260 1.810 755 890 ?,Irx) 905 1.4C¥J 750 1,590 720 5,875 05 2,115 JOD 1.170 W4ltham Chose Mot¢rCydeClub 2J30 nchostwctyccuncll Yo Yo8alP114tes 6,105 5,000 &JD Ilm7 720 22.403 19,218 IX.220 11,150 Ccthmitiet FuNtt1oni 13,761 11,958 WlntClrdE s1lrnmln8worldlwe￿ht wa￿￿er] Sc4cnt Advanced. Ro4d&M4ri R&1 H4YlGyms e*c Ru8by Tot5 105 7,Z20 i.￿5 3.695 11,100 2,575 I,iio 2,1 12,090 I,￿0 55Q All Club SequeD¢t￿nre 1,160 J.360 Cheeky Adv4nced Motorlsl AlphalAlpha 140 305 7SO 50D 9U14 14 1# SknbTtst•l Add.. Intere51 fjrints WCC 12,850 10,667 Ico 144 Sale ofTech Ewlfvment & sDut￿ b)x 1.076 3.970 4,?l4 10,oL¥I 40.767 SubTOtIl 014 TDtal Inrp 111621 W19 R911 101.IJ4 14% 12% 25% 1316 23% 13% 13% Olhw Let5 Roll Play}G￿Tr% ¥os NJtyDann YwlPil•te5 J9% 20% 6% 12% 19% PJ8e 3 of6 Otterbourne VlllaKe Hall Income & Expenditure Year ended 31 March 2025 2025 20Z4 Income Lettings Grant Toilets Sale of Technlcal Equiprnent Donations 98,614 12,850 1,076 88 89,089 112,628 89,089 Ex endlture Committee Functions Telephone Cleanin8 Bullding Management Repairs, renewals & se￿icing Garden Upkeep Audlt Fee Rate5/Water/Dustbins Insurance Electrlclty & Gas Welfare/donations/sundries Toilet Refurbishment Carpet - 81anchi Suite Stage Light5 & Upllghters Sub5crSption & Llcences PC & Monltor Office Supplles Soljnd System 7,231 2,181 13,557 21,711 13,070 1,050 220 11,173 2,643 12,911 85 12,250 6,391 1,510 13,175 15.757 8.460 975 2Crt) 9.265 2,411 4,947 1,089 9,407 3.973 ! I 1,378 163 598 433 3.758 103,650 78,322 Excess of Income / Expenditure Depreciation of Fixture5 & Fittin8S 8,978.51 10,767 Net result exce55 1 (Loss) 8,979 10.767 Page4of6 otterbourne VlllaRe Hall Balance Sheet Year ended 31 March 2025 2025 2024 FIXED ASSETS Freehold Property Fixtures & Fittin85 Total Flxed Assets 158,430 158,430 158,430 158,430 CURRENT ASSETS Prepayments Bank Account Total Current Assets 1.570 44,656 46,227 1,570 35.678 37,248 CURRENT LIABILITIES Creditors due wlthln l year Totsl Llabllltles NET ASSETS 204,657 195.678 Re resented B CAPTIAL ACCOUNT Balance bought Forward Year End Result 195,678 8,979 204,657 184,911 10,767 195,678 Page5of6 Otterbourne Willa Fixed Assets Year ended 31 March 2025 e Hall Freehold Pro Flxture & Fittln Total C05t At l April 2024 Additions DIsP05als As at 31 March 2025 158,430 70,500 228,930 158,430 70.500 228.930 De reclation At l April 2024 Charge for year 110% costl At 31 March 2025 70,5 70,500 70,500 70,500 Net Bookvalue At 31 March 2024 At 31 March 2025 158,430 158,430 158,430 158,430 Page6of6 Inde endent Examiner's Re ort This report on the Accounts of the Otterbourne Village Hall Management Committee for the year ended 31 March 2025 is in respect of an Examination carried out under the Charities Act 1993 Res active Res onsibilities of Mana ement Committaa and Examiner As the Members of the Management Committee (and as Trustees), but particularly the Treasurer as your Representative, you are responsible for the preparation of the Accounts. As a Management Committee, you consider that the audit requirements of section 43(2) of the Charities Act 1993 do not apply. In other words, as a Management Committee, you do not consider that it is required to have an Audit by a Registered Auditor because your gross income or total expenditure during 202412025 did not exceed £250.000. It is my responsibility to issue this Report on those Accounts in accordance with the temis of the Charities (Accounts and Reports) Regulations 1995. Basis of Inde endent Examlner's Re ort My examination was carried out in accordance with the General Directions given by the Charity Commission under the Act. That examination includes a review of the accounting records kept by the Management Committee and comparisons of the Accounts with those records. It also includes considering any unusual items or disclosures in the Accounts and seeking explanations from you as the Management Committee, but particularly the Treasurer as your representative, concerning any such matters. The prO￿dureS undertaken do not provide all the evidence that would be required in an Audit, and consequently I do not express an audit opinion on the view given by the Accounts. Inde endont Examinorf Ststsmen In connection with my examination, no matter has come to my attention, which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 41 of Charities Act 1993 have not been met. No other matter has come to my attention in connection with my examination to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts e reached. John K. M , DMS, FCPFA. Charte d Public Finance Accountant (Fellow) 9 Burley Road Winchester, Hants. S022 6LJ 14 May 2025 JOHN K. MURRAY TAXATION and ACCOUNTANCY SERVICES 9 8URLEY POAD WINCHÈSTER S022 OLJ 14 May 2025 Tel8ply)m 01962 880743 MD￿18 07850 863612 johnkmurray.co.uk Dear Susle tterbourne VSlla e Hall Accountsto 31 March 2025 Further to our meeting today- I gave you the Independent Examinatlon Certlflcate and my Invoice- l am content wlth the Accounts as drawn. We dld di5CUS5 the followlnB matters- l. In urance. l am pleased to see that you have ralsed your Publlc Llablllty cover to £10,000,000 and your Fidelity Guarantee to £50,0¢)O 2. HMRC. Thank you for sharSn8 the correspondence wlth Terry about taxation etc. 3. BankSn arran ement& We also dlscussed your banklng arrangements wlth Santander. In vlew of the balance you are holding in a current Inon-interest bearlnBI account It woulil bp beneflcial talking wlth the Bank about opening an interest-bearing deposit account. With Internet banklng It 55 qulte easy to move money between the two accounts. Yo Incer Iv John K. Murrav Mrs S Smlth 25 Taw Drlve Chandlers Ford Eastlel8h S053 45L CIPFA PRACTICE SSUEAflCE..- John K. mu￿3Y nms, Ff.PFA C*anered Publ* HnArtsAccountsnt scheme member