## **Otterbourne Village Hall Committee – Registered Charity 301911** ## **Chairman’s Annual Report – June 2024** The Village Hall continues to offer an amazing local facility, remaining the envy of many nearby parishes - the toilets alone must be the best in the country! This is largely down to the way the hall is managed and maintained but it is also a reflection of the welcoming environment that the hall offers in the shape of the many clubs and societies that see OVH as their home. Terry and Carol continue to keep the hall in great condition assisted by the way the wonderful clubs are organised and run. As I will continue to say, Otterbourne Village Hall needs you and for all your efforts I am very grateful. The refurbishments made over the year, and the careful spending being made in the right areas, continues to make a difference. Susie has made great strides in modernising the accounting side of things and financially we do seem to be in a strong position, long may this continue. Otterbourne Theatre Company had another fantastic 12 months since my last report including Murder Mystery Evenings, the Little Mermaid Pantomime and the upcoming ‘A Night at the Musicals’ Summer Show. Richard and his team deserve great credit for their continued enthusiasm and success – they are a talented bunch. On a personal note, I want to thank not only Terry for his continued energy and passion in managing the hall, and all that goes on within it, but I would also like to thank all of the Committee for their support over the last 12 months, particularly Pete, Tim and Susie. Have a great summer. Andy Goodridge Chairman Inde endent Examlner's Ra ort This report on the Accounts of the Otterboume Village Hall Management Committee for the year ended 31 March 2024 is in respect of an Examination carried out under the Charities Act 1993 Re8 ective Re8 on8ibilitie8 of Mana ement Committee and Examiner As the Members of the Management Committee (and as Trustees), but particularly t Treasurer as your Representative, you are responsible for the preparation of the Accounts. As a Management Committee, you consider that the audit requirements of section 43(2) of the Charities Act 1993 do not apply. In other words, as a Management Committee, you do not consider that it is required to have an Audit by a Registered Auditor because your gr088 income or totsl expenditure during 202312024 did not exceed £250,000. It is my responsibility to issue this Report on those Accounts in accordance with the terms of the Charities (Accounts and Reports) Regulations 1995. 8a818 of Inde ondent Examlner'8 Re ort My examination was carried out in accordance with the General Directions given by the Charity Commission under the Act. That examination includes 8 review of the accounting records kept by the Management Committee and comparisons of the Accounts with those records. It also includes considering any unusual items or disclosures in the Accounts and seeklng explanations from you a8 the Management Committee, but particularly the Treasurer as your representative, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an Audit, and consequently I do not express an audit opinion on the view given by the Accounts. Inde ndent Examlnerfs Statement In connection with my examination, no matter has Come to my attention, which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 41 of Charities Act 1993 have not been met. No other matter has come to my attention in connection wth my examinats'on to which, in my opinion, att tion should be drawn in order to enable a proper understanding of the ccounts to b reached. John K. ray, DMS, FCPFA. Chartered Public Finance Accountant (Fellow) 9 Burley Road Winchester, Hants. S022 6LJ 20 May 2024 Otterbourne Village Hall Year End Accounts 31st March 2024 Re istered Charl Number- 301911 Address Otterbourne Villa8e Hall Otterbourne Winchester Hampshire Inde endent Examiner John K. Murray, DMS, FCPFA Chartered Public Flnance Accountant (Fellow) 9 Burley Road Winchester Hampshlre 5022 6U Page2of6 Otterbourne Villa e Hall Income & Ex enditure Year ended 31 March 2024 2024 2023 Incorne Lettings WCCV Grants Biffa Grant- Toilets Donatlons 89,089 84,198 3,970 744 88,912 89,089 Ex endlture Committee Functions Telephone Cleaning etc. 8uilding Management Repairs, renewals & servicin8 Garden Upkeep Audit Fee Rates/WaterlDustbins Insurance Electricity & Gas Welfare/donatSons/sundries Toilet Refurblshment Carpet - 8ianchi Suite Stage Light5 & Uplighters Website PC & Monitor 6,391 I,sio 13,175 15,757 8,460 975 200 9,265 2,411 4,947 1,089 9,407 3.973 4,494 1.891 12,988 12,256 2,682 226 375 8,600 2,365 19,354 875 22,194 4,602 2,392 407 163 598 78,322 95,700 Excess of Income l Expenditure Depreclatlon of Fixtures & Fittin85 10,767 16.788) Net result excess / (Lossl 10,767 16,7881 Page4of6 Otterbourne Villa e Hall Balance Sheet Year ended 31 March 2024 2024 2023 Flxed Assets Freehold Property Fixtures & Fittin85 158,430 158.430 158,430 158,430 Current Assets Prepayments Bank Account 1,570 35,678 37,248 1,570 24,911 26,481 Current Llabllltles 37,248 26,481 195,678 184,911 resented B Cap•tal Account Balance boughl Forward Year End Result 184,911 10,767 195,678 191,699 16,7881 184,911 Pa8e5of6 Otterbourne Vllla Flxed Assets Year ended 31 March 2024 e Hall Freehold Pro Flxture & Fittin Totsl Cost At l April 2023 Additlons D15POsals As at 31 March 2024 158.430 70,500 228,930 158.430 70,51KI 128,930 De reclatlon At l April 2023 Charge for year 110% costl At 31 March 2024 70,500 70,500 70,500 70.500 Net B¢x•k Valu• At 31 March 2023 At 31 March 2024 158,430 158,430 158,430 158.430 Page6of6 Newuub. OarKe NewClub- N loy Da NeWa￿b-WaIthaM cha*Motorc￿tea A&IOanceaub 2,385 1575 755 2510 615 920 S0uthafflptL￿Ad¥aKed k4otorfsiisA.MI' AnOtrS£andlnav￿ffl Brass Band 8rendon Care 1,640 1,2 J,120 2,￿5 IW 1.910 240 L315 1.375 Brushstrokes Carneo Ctub C•ravb Cheèky Monk holrcluty c￿se￿at￿n Grow) Ootclub Flowèrcl Harnpshlrecountycoun￿l IDatltuieofAdvanced ￿rt￿$t511.K￿I' Wllulers La￿ Makers Parl>hCouncll 350 3NJ 750 140 1,1 1.175 625 30 195 L220 1,030 570 3fll 970 640 330 460 lithenvalley Ra0￿ClUb Roll PlaylGwnsetc Ru&byTots 715 3,695 11,2rrf) 2￿75 I,iio 2,1 12,IMI IX,425 seasons Artclub Sequence Dan¢e AC¥ppelloChclr Slrnmln8wodd' lrnrnln8w￿lOlwel￿￿tw1tCherA SW515outhein W*er) Tanwaub Yo8a Yoia/Pllatos' Your wellh• I,If 1,810 12ZO In 360 2,115 1,170 5,713 6,105 1,415 120 720 630 1,120 2,330 3( Vanced Motorfsi. Jphol￿Pha Se4enl AdwTrc•d. Road SmJrt• wI￿e Ckde CommltteeFuntticffjs otherlets 750 105 12A97 11.335 1.012 6Q467 1&(134 IW3 19,268 li,Z2 11,150 89.009 B4198 Le&s'. Id Refun fy9A69 84,191 6W7 17,584 Add.. Interest Grants wcc Oonatlons Blffa- Fthlet5 Tot411n¢tyn• 10.667 19.4)7 744 Committee Funttlon5 Olherlets Roll Pla¥lG¥ms Yo8a/Pllates 25% 13% 4% 23% 21% J9% 27Y6 17% 12% 13% NWDan 12% * redas4fledln 2024 Page 3of6 ItethumÈ￿II• IncomoATral Yeare￿dEd 31 M•r(h 1024 IncoTh* Soutte New Club- Indian Oarfe NewClub- N loy D¥nre NewCluts- w3￿hamchaSe MDtOf Cycleclub A&LDan¢e Club 1014 780 201a 22 2011 2,385 1,575 755 2,510 67S 920 sO￿hampt￿n ￿VanCed Motortst ISA.MI AnBlo-5cJndlnavlan Bras5 Band 8rendon Care 8rSd8eSchorA Brush strokes Cameo Club Car Club Cheeky MDnkev t￿11r Club ConseryationGroup Oo8Club Flow2rClub aMp$h1￿ Countycpuncll Institu￿ olAdvan¢ed Motorlsts1l.A.Ml 400 1,280 1.640 1.860 1.120 1,860 1,910 240 2,315 38S IW5 2.c￿5 3LX) 1,375 1,665 160 750 350 140 1,1 1,175 62S 3D 30 495 560 195 2.220 1,030 570 360 970 390 Lace MakLY5 935 460 330 2,060 945 3.695 715 li,￿) 2,575 I,iio 2,100 300 120 12,09) 11,425 Roll PlavlGymset¢ Ru8byTvts Russ￿￿ClasseS Se•50nsArt Club Sequence Dance 90 1,160 Z,015 1,810 1,360 1,69J 511mmlno World SllfflrnlnE Wvrfd I We￿h1 Waich2rs SWS1Southern W4t•rl TanBo Club Yoia Yo8alP1￿1es Youfwtl 2,220 405 8go 2,100 5,713 3Q) I,IKJ 177 6.105 1,415 120 720 630 1,120 2,330 305 vafjced Molorlsl ph¥/Apha SDlent Advanced- Road Sm•rt Wlne artl• CommllteeFunrtions 750 I,OD5 ios 12,897 11.335 60,417 22,403 11,220 19,049 J9.168 11.150 84.198 Less.. Cov* Aefund 14501 17,504 19,011 84,191 fjON67 Add.. Grant5 WCC OortatX)ns Blffa. Tollets Total Incorne 10,667 I9,￿}7 744 3,970 19.089 8BO11 ioi.U4 37.58Y Incorne 0￿rE3 25Y6 13Y6 496 23% 12% 13% 7% 27X 17% 12% OthÈr L@ts Apll PlaylGyms YoBalPllatss YDE N Joy Dannce 19% 20% 6% PJ8E3of6 Inde endent Examlner's Ra ort This report on the Accounts of the Otterboume Village Hall Management Committee for the year ended 31 March 2024 is in respect of an Examination carried out under the Charities Act 1993 Re8 ective Re8 on8ibilitie8 of Mana ement Committee and Examiner As the Members of the Management Committee (and as Trustees), but particularly t Treasurer as your Representative, you are responsible for the preparation of the Accounts. As a Management Committee, you consider that the audit requirements of section 43(2) of the Charities Act 1993 do not apply. In other words, as a Management Committee, you do not consider that it is required to have an Audit by a Registered Auditor because your gr088 income or totsl expenditure during 202312024 did not exceed £250,000. It is my responsibility to issue this Report on those Accounts in accordance with the terms of the Charities (Accounts and Reports) Regulations 1995. 8a818 of Inde ondent Examlner'8 Re ort My examination was carried out in accordance with the General Directions given by the Charity Commission under the Act. That examination includes 8 review of the accounting records kept by the Management Committee and comparisons of the Accounts with those records. It also includes considering any unusual items or disclosures in the Accounts and seeklng explanations from you a8 the Management Committee, but particularly the Treasurer as your representative, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an Audit, and consequently I do not express an audit opinion on the view given by the Accounts. Inde ndent Examlnerfs Statement In connection with my examination, no matter has Come to my attention, which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 41 of Charities Act 1993 have not been met. No other matter has come to my attention in connection wth my examinats'on to which, in my opinion, att tion should be drawn in order to enable a proper understanding of the ccounts to b reached. John K. ray, DMS, FCPFA. Chartered Public Finance Accountant (Fellow) 9 Burley Road Winchester, Hants. S022 6LJ 20 May 2024 Otterbourne Village Hall Year End Accounts 31st March 2024 Re istered Charl Number- 301911 Address Otterbourne Villa8e Hall Otterbourne Winchester Hampshire Inde endent Examiner John K. Murray, DMS, FCPFA Chartered Public Flnance Accountant (Fellow) 9 Burley Road Winchester Hampshlre 5022 6U Page2of6 Otterbourne Villa e Hall Income & Ex enditure Year ended 31 March 2024 2024 2023 Incorne Lettings WCCV Grants Biffa Grant- Toilets Donatlons 89,089 84,198 3,970 744 88,912 89,089 Ex endlture Committee Functions Telephone Cleaning etc. 8uilding Management Repairs, renewals & servicin8 Garden Upkeep Audit Fee Rates/WaterlDustbins Insurance Electricity & Gas Welfare/donatSons/sundries Toilet Refurblshment Carpet - 8ianchi Suite Stage Light5 & Uplighters Website PC & Monitor 6,391 I,sio 13,175 15,757 8,460 975 200 9,265 2,411 4,947 1,089 9,407 3.973 4,494 1.891 12,988 12,256 2,682 226 375 8,600 2,365 19,354 875 22,194 4,602 2,392 407 163 598 78,322 95,700 Excess of Income l Expenditure Depreclatlon of Fixtures & Fittin85 10,767 16.788) Net result excess / (Lossl 10,767 16,7881 Page4of6 Otterbourne Villa e Hall Balance Sheet Year ended 31 March 2024 2024 2023 Flxed Assets Freehold Property Fixtures & Fittin85 158,430 158.430 158,430 158,430 Current Assets Prepayments Bank Account 1,570 35,678 37,248 1,570 24,911 26,481 Current Llabllltles 37,248 26,481 195,678 184,911 resented B Cap•tal Account Balance boughl Forward Year End Result 184,911 10,767 195,678 191,699 16,7881 184,911 Pa8e5of6 Otterbourne Vllla Flxed Assets Year ended 31 March 2024 e Hall Freehold Pro Flxture & Fittin Totsl Cost At l April 2023 Additlons D15POsals As at 31 March 2024 158.430 70,500 228,930 158.430 70,51KI 128,930 De reclatlon At l April 2023 Charge for year 110% costl At 31 March 2024 70,500 70,500 70,500 70.500 Net B¢x•k Valu• At 31 March 2023 At 31 March 2024 158,430 158,430 158,430 158.430 Page6of6 Newuub. OarKe NewClub- N loy Da NeWa￿b-WaIthaM cha*Motorc￿tea A&IOanceaub 2,385 1575 755 2510 615 920 S0uthafflptL￿Ad¥aKed k4otorfsiisA.MI' AnOtrS£andlnav￿ffl Brass Band 8rendon Care 1,640 1,2 J,120 2,￿5 IW 1.910 240 L315 1.375 Brushstrokes Carneo Ctub C•ravb Cheèky Monk holrcluty c￿se￿at￿n Grow) Ootclub Flowèrcl Harnpshlrecountycoun￿l IDatltuieofAdvanced ￿rt￿$t511.K￿I' Wllulers La￿ Makers Parl>hCouncll 350 3NJ 750 140 1,1 1.175 625 30 195 L220 1,030 570 3fll 970 640 330 460 lithenvalley Ra0￿ClUb Roll PlaylGwnsetc Ru&byTots 715 3,695 11,2rrf) 2￿75 I,iio 2,1 12,IMI IX,425 seasons Artclub Sequence Dan¢e AC¥ppelloChclr Slrnmln8wodd' lrnrnln8w￿lOlwel￿￿tw1tCherA SW515outhein W*er) Tanwaub Yo8a Yoia/Pllatos' Your wellh• I,If 1,810 12ZO In 360 2,115 1,170 5,713 6,105 1,415 120 720 630 1,120 2,330 3( Vanced Motorfsi. Jphol￿Pha Se4enl AdwTrc•d. Road SmJrt• wI￿e Ckde CommltteeFuntticffjs otherlets 750 105 12A97 11.335 1.012 6Q467 1&(134 IW3 19,268 li,Z2 11,150 89.009 B4198 Le&s'. Id Refun fy9A69 84,191 6W7 17,584 Add.. Interest Grants wcc Oonatlons Blffa- Fthlet5 Tot411n¢tyn• 10.667 19.4)7 744 Committee Funttlon5 Olherlets Roll Pla¥lG¥ms Yo8a/Pllates 25% 13% 4% 23% 21% J9% 27Y6 17% 12% 13% NWDan 12% * redas4fledln 2024 Page 3of6 ItethumÈ￿II• IncomoATral Yeare￿dEd 31 M•r(h 1024 IncoTh* Soutte New Club- Indian Oarfe NewClub- N loy D¥nre NewCluts- w3￿hamchaSe MDtOf Cycleclub A&LDan¢e Club 1014 780 201a 22 2011 2,385 1,575 755 2,510 67S 920 sO￿hampt￿n ￿VanCed Motortst ISA.MI AnBlo-5cJndlnavlan Bras5 Band 8rendon Care 8rSd8eSchorA Brush strokes Cameo Club Car Club Cheeky MDnkev t￿11r Club ConseryationGroup Oo8Club Flow2rClub aMp$h1￿ Countycpuncll Institu￿ olAdvan¢ed Motorlsts1l.A.Ml 400 1,280 1.640 1.860 1.120 1,860 1,910 240 2,315 38S IW5 2.c￿5 3LX) 1,375 1,665 160 750 350 140 1,1 1,175 62S 3D 30 495 560 195 2.220 1,030 570 360 970 390 Lace MakLY5 935 460 330 2,060 945 3.695 715 li,￿) 2,575 I,iio 2,100 300 120 12,09) 11,425 Roll PlavlGymset¢ Ru8byTvts Russ￿￿ClasseS Se•50nsArt Club Sequence Dance 90 1,160 Z,015 1,810 1,360 1,69J 511mmlno World SllfflrnlnE Wvrfd I We￿h1 Waich2rs SWS1Southern W4t•rl TanBo Club Yoia Yo8alP1￿1es Youfwtl 2,220 405 8go 2,100 5,713 3Q) I,IKJ 177 6.105 1,415 120 720 630 1,120 2,330 305 vafjced Molorlsl ph¥/Apha SDlent Advanced- Road Sm•rt Wlne artl• CommllteeFunrtions 750 I,OD5 ios 12,897 11.335 60,417 22,403 11,220 19,049 J9.168 11.150 84.198 Less.. Cov* Aefund 14501 17,504 19,011 84,191 fjON67 Add.. Grant5 WCC OortatX)ns Blffa. Tollets Total Incorne 10,667 I9,￿}7 744 3,970 19.089 8BO11 ioi.U4 37.58Y Incorne 0￿rE3 25Y6 13Y6 496 23% 12% 13% 7% 27X 17% 12% OthÈr L@ts Apll PlaylGyms YoBalPllatss YDE N Joy Dannce 19% 20% 6% PJ8E3of6