## **Otterbourne Village Hall Committee – Registered Charity 301911** ## **Chairman’s Annual Report – June 2023** Another year has flown by and as I look back over the last 12 months it is frightening both how quickly time passes and how much you forget (maybe that’s just me!?). The Village Hall continues to offer a first-class local facility which is the envy of many nearby parishes. This is largely down to the way the hall is managed and maintained but it is also a reflection of the welcoming environment that the hall offers in the shape of the many clubs and societies that see OVH as their home. Terry and Carol (and Caitlyn in Carol’s absence) continue to excel in keeping the hall in great condition assisted by the way the wonderful clubs are organised and managed. As I have said before, Otterbourne Village Hall needs you and for all your efforts I am very grateful. We do not rest on our laurels though and refurbishment work continues at the Hall to improve the facilities where possible. However, in the financially challenging times we face, sensible caution has been applied to planned expenditure and this will no doubt continue for the foreseeable future. Otterbourne Theatre Company had a fantastic year and are well and truly back in their groove. Snow White and the Seven Dwarfs was a great success not only with audiences but also financially which is of course a big boost to the Hall moving forwards. OTC continues to push on and utilise the many talents they have at their disposal with the recent ‘A Night at the Musicals’ and a Murder Mystery night planned for later in the year. Richard and his team deserve great credit for their boundless enthusiasm and energy. Sadly, we suffered a big loss this year with the passing of our trusted treasurer Diana Axford just before Christmas. Whilst I had only known her a short while, it was clear from the large gathering at her funeral how popular and loved she was. I really only knew her as our treasurer, but she was an incredible lady who was involved in all sorts of local projects, despite the ill health and mobility issues that troubled her in her latter years. I would like to say a big thank you to Tim for the way he worked and assisted with Diana over her last few months and for how he has continued to help with the practical sorting and collating of paperwork as well as banking issues we have faced – it is very much appreciated. Susie Smith has kindly stepped into the Treasurer role, and she has grabbed the reins with both hands enabling small changes to be made to modernise the way we manage things financially. Thanks Susie. On a personal note, I want to thank not only Terry for his continued passion for managing the hall and all that goes on within it but all of the Committee for their support over the last 12 months, particularly Pete (who is really does everything), Tim and Susie. All the very best. Andy Goodridge Chairman Otterbourne Village Hall Year End Accounts 31st Mèrch 2023 Ind• endent Examiner's R• ort This report on the Accounts of the Otterboume Village Hall Management Committee for the year ended 31 March 2023 is in respect of an Examination carried out under the Charities Act 1993 Re8 ective Res on3ibilitie8 of Mana ement Committee and Examiner As the Members of the Management Committee (and as Trustees), but particularly the Treasurer as your Representative, you are responsible for the preparation of the Accounts. As a Management Committee. you consider that the audit requirements of section 43{2) of the Charities Act 1993 do not apply. In other words, as a Management Committee, you do not consider that it is required to have an Audit by a Registered Auditor because your gross income or total expenditure during 202212023 did not exceed £250,000. It is my responsibility to issue this Report on those Accounts in accordance with the terms of the Charities (Accounts and Reports) Regulations 1995. Ba818 of Inde endent Examlner's Re ort My examination was carrled out in accordance with the General Direth'ons glven by the Charity Commission under the Act. That examination includes a review of the accounting records kept by the Management Committee and comparisons of the Accounts with those records. It also includes considering any unusual items or disclosures in the Accounts and seeking explanations from you as the Management Committee, but particularly the Treasurer as your representative, concerning any such matters. The pro￿ureS undertaken do not provide all the evidence that would be required in an Audit, and consequently I do not express an audit opinion on the view given by the Accounts. Inde endent Examiner's Statement In connection with my examination, no matter ha8 come to my attents'on, which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 41 of Charities Act 1993 have not been met. No other matter has come to my attention in connection with my examination to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reache(I Joh urray, DMS, FCPFA. Chartered Public Finance Accountant (Fellow) 9 Burfey Road Winchester, Hants. S022 6LJ 6 June 2023 Re Istered Char Number- 30191 Address Otterbourne Vllla8e Hall Otterboume Wlnchester Hampshlre Inde endent Examln John K. Murray, DMS. FCPFA Chartered Publlc Flnance Accountsnt (Felknwl 9 Burley Road Winchester Hamp5hlre S022 6U Page2of6 erbouine VS11 Anal Yèarended 31 Marth 2 InComo5r￿r¢Q 1023 675 305 50) 2,B60 1,120 2,860 1.910 1012 2011 2020 Advanced Motor15t An81￿scand[nd¥Ian rass eand Brendoty Care Brid&e School Brush strokes Cameo Club Carclub Cholr Club Comrnittee Fundbns ConsEfwdiion Group Dance School Dogclub Flowef Club j1￿1¥ Wrliglers Lace Makers New Dance Group- Sequence dance 1,2 385 2,170 L375 L665 160 750 62S 12,897 2,565 1,935 240 1,035 1,045 21,624 350 1315 1,175 19.268 2,510 920 495 560 360 970 1,4 li,l50 195 4riJ 695 640 200 1,013 330 120 Ll,425 2￿0 1.360 IlJ35 460 31 13,810 330 690 9.755 Paflsh Counc Radits Club Roll *aylGyffl5 rt¢ Av8byTots 715 11,2c 2,57S I,iio 2,1 1,6 1,220 1.005 405 2.115 2,330 6,105 12, I,a50 950 SeasonsArt Club Sin8in8- No Muslc Sllmmln8 W0￿d /We*hrwoichers Solent •lvanced- Road Smart sws Tangoclub 200 1,925 3Cfv) 1,170 1,120 5,OLKI 177 360 470 450 1,5f4J 7,435 Yo8a/Pllates Stroke Club L415 SFPArt TWInk￿T￿e5 Dante Soclety Nlmb* Fin8ers Gon6 Bath phalAlpha IAM Wlne Cirde Your wel h 635 105 1,855 685 245 685 750 570 105 630 120 034 84,198 Les5'. cO￿d REfund 4501 17,584 50,467 00,964 Ad.. Interest Grant5WCC Donètions 37 10,667 i(x) 30,￿N) 101234 19,907 744 2,970 ,911 Tot•1 37.5Bg Bl.001 % Income Chiltern Tutonal Commltiee FUn¢t￿n5 Other LEts Rdl PlaylGyms Yo8aiPllates 23% 13% 13% 21% 27% 17% 12% Page3of6 Otterbourne Vllla e Hall Income & Ex endlture Year ended 31 March 2023 2023 2022 Income Lettlngs WCCV Grants Brffa Grant- Toilets Donations 84,198 60,467 10,667 30,000 loo 101,234 3,970 744 88,912 Ex endlture Comltte Functlons Telephone Cleanlng etc. Buildrn8 Mana8ement RepaiT5 & renewals Garden Upkeep Audlt Fee RateslWaterlDustblns Insurance Electrlcity & Ga5 Welfare/donatlons/sundrles ccrv Tollet RÈfurb15hment Carpet- Blanch5 Suite Stage Lbghts & Upllghters Webslte 4,494 1,891 12,988 12,256 2,682 226 375 8,6 2,365 19,354 875 4,149 2,328 10,265 11,076 5,525 350 7,757 2,028 11,579 1,775 848 36,760 22,194 4,602 2,392 407 95.700 95.534 Excess of Income / Expendlture Depreciatlon of Flxture5 & Fitting5 16,7881 5,7(Xl Net result excess I (Lossl 16.7881 5.7(X) Page4of6 Otterbourne Vllla e Hall Balance Sheet Year ended 31 March 2023 2023 Flxed A￿ets Freehold Property Fixtures & Fittings 158.430 158.430 158,430 158.430 Current Assets Prepayments Bank Account 1,570 24,911 26,481 1.570 31,699 33.269 Current Iljbllltles 26,481 33,269 184,911 191,699 Re resented B C•pitsl A(count Balance bought Forward Year End Result 191,699 16,7881 184,911 185,999 5,700 191,699 Pa8e5of6 Otterbourne Vllla Flxed Assets Year ended 31 Marth 2023 e Hall F ehold Pro Flxture & FlttlTh At l Aprll 2022 Additlons Disposals As at 31 March 2023 158,430 70,5(XI 228,930 158830 228.930 reclatlon At l April 2022 Charge for year 110% cosll At 31 March 2023 70,51X) 70,51YJ 70.5 Nel Oook Value At 31 March 2022 At 31 March 2023 158,430 158,430 158,430 158,430 Page6of6 JOHN K. MURRAY TAXAnON and AccOU￿ANCy SERVICES 9 BURLEY ROAD WINCHESTER S022 6 TeWonÈ 019￿ 880743 Mobile 0785D 863612 john@johnkmurTay.Go.uk 5 June 2023 Dear Susie Otterbourne Willa e Hall Ateounts to 31 March 2023 Further to our meeting today- I gave you the Independent Examination Certtficate 3nd my Invoice. l am content with the Accounts. but we did discuss the following items. l. Insurance. l am not happy with the level of Public Liabiltty at £5,(4)O,00. From my experience the minimum level ought to be £I0.0￿.(￿j0-the same as your Employers Liability. ￿50, your Fidelity Guarantee coverat £25,OCKJ seems to be on the low side- again f( should be at least £50.(M)O. I believe you ought to take further advice from your Insurers. 2. HMRC I have raised in the past the perceived problems wf(h employment and self*mployment and general taxation requirements. Your Hall Manager invoices you for his role as a self- employed person- you need written assurance from him that he is declaring this income on his Self-A55e55mentTax Return. The line between being an Employee and a Self-Employed person ss very fine and subject to interpretation by HMRC. You also have Cleaners- who. l assume are Employees. You need to check with HMRC whether or not you need to register as an Employer in respert of this-though with the level of payment being below the thresholds this may not be ne￿ssary. However, it is betterto theck now. I look fonmard to seeing you next year. If. in the meantime. you have any queries then please not hesitate to contatt me. Yours sinc John K Murray Mrs S. Sm6th 25 Taw drive Chandlers Ford Eastleigh S053 4SL CIPFA PRACTICE ASSURANCE scherre tHember )M K pknay 0￿. FCPF