## **Otterbourne Village Hall Committee – Registered Charity 301911** ## **Chairman’s Annual Report – June 2022** When I wrote my report last year there was cautious optimism about the future getting back to some sort of normal and although there have been several bumps along the way, it has felt for some time that we have finally turned the corner. Whilst I recently heard the pandemic described aptly as the ‘Great Pause’, that has certainly not been the case at OVH over recent months and the improvements to the toilet areas in particular have been a great success - these offer tangible benefits for current and future users of the hall to enjoy for many years to come. Terry deserves great credit for his efforts in managing these works which I know has involved the odd ‘quite word’ with the builder. These works would not have been possible without the grant from Biffa and Terry, ably assisted by Pete when needed, should again be thanked for getting this over the line – I know it was not easy. Other grants have been won and applied for and Terry, now an expert in the field, continues to seek out opportunities which have also been supported by the Parish Council for which we are grateful. Pantomime was back and what a great success it was despite all the challenges that the pandemic still had to throw at it. Whilst seating changes had to be made, Cinderella was enjoyed by large audiences and Richard and his team should be hugely congratulated for a terrific performance, not only on stage on show nights but in the determined enthusiasm for the show to go on! The Summer Show is hotly anticipated. The world is still full of challenges but one thing that has become very clear to me over the last two years is how important community is. Otterbourne Village Hall is a community for so many people, a place where they can come to do something new, meet friends, make friends, challenge themselves, entertain others, laugh, sing or simply just to have a reason to leave the house – which can in itself be an achievement. For that reason, the work that Terry and Carol do in keeping the hall pristine and welcoming and the way you organise and manage your wonderful clubs, offering a purpose for so many should never be taken for granted – Otterbourne Village Hall needs you and for all your efforts I am very grateful. On a personal note, I want to thank not only Terry for his boundless enthusiasm for the hall and all that goes on within it but all the Committee for their support over the last 12 months, particularly Pete, Tim and Diana for their continued support this year, as you will all be very aware I would not have a clue what I am doing without them. Take care. Andy Goodridge Chairman Inde ndent Examinerfs Re ort This report on the Accounts of the Otterbourne Village Hall Management Committee for the year ended 31 March 2022 is in respe￿ of an Examination carried out under the Charities Act 1993 Res ac ve Res ons5bllFtses of PAana ement Committs• and Examiner As the Members of the Management Committee (and as Trustees). but particularly the Treasurer as your Representstive, you are responsible for the preparation of the Accounts. As a Management Committee. you consider that the audit requirements of section 43{2) of the Charities Act 1993 do not apply. In other words, as a Management Committee. you do not consider that it is required to have an Audit by a Registered Auditor because your gross income or total expenditure during 2021r2022 did not exceed £250.000. It is my responsibility to issue this Report on those Accounts in accordance with the temis of the Charits"es (Accounts and Reports) Regulations 1995. Basls of Inde ndent Examlnefs Re My examination was carried out in accordan￿ with the General D1￿ctionS given by the Charity Commission under the Act. That examination includes a review of the accounting records kept by the Management Committee and comparisons of the Accounts with those records. It also includes considering any unusual items or di8Glosures in the Accounts and seeking explanations from you as the Management Committee, but particularly the Treasurer as your representative, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an Audit. and consequenty I do not express an audit opinion on the view given by the Accounts. Inde end•nt Examin•rfs Statement In Connection with my examination, no matter has come to my attention, which gives me reasonable cause to believe that, in any material respect. the requirements to keep accounting records in accordan￿ with section 41 of Charities Act 1993 have not been met. No other matter has ctme to my attention in o)nnection wtth my examination to which. in my opinion, attention should be drawn in order to enable a proper understanding of the Accou to be reached ohn K. Murray, DMS. FCPFA. Chartered Public Finance Accountsnt {Fellow) 9 Burley Road Imnchester, Hants. S022 6LJ 24 May 2022 istered Ch Number- 301911 Addross Otterbourno Village Hall Otterbourne, Winchester. Hampshlre Inde Examlner John K. Murray, DMS.. FCPFA Chartered Publlc Financ• Accountant (Fellow) 9 Burfey Road Winchester, Hampshlre S022 6LJ Pa •2of6 Otterbourne Villa e Eall 918 2019 2022 Zncome Source 2022 2021 2020 2019 Your Welgh Yoga/Pilates WI Dog Club Stroke Club Flower Club Bri dge School Dance Club Bra8s Band Fatish Ctrun¢il sws Wine Circle Cameo Club Chiltern Tutorial Lace JLaker3 Comnutteè Functions SYP Art Brush Strokes inkle Toes Dante Society other Lets 630 5000 1120 IBO 120 1415 685 7435 1560 3290 880 695 2565 2080 2370 560 4835 1460 4605 640 715 2240 1650 1650 315 415 305 120 6500 1525 19933 450 1795 590 400 14015 495 195 1375 920 1280 460 300 105 160 385 330 177 470 245 240 800 12897 640 2030 21624 1665 350 1935 480 13810 11335 1012 Nirthle Flngers Car Club Tango Club Consèrvation Group SlirrmlD.g World/Weight Watchers 635 1035 450 60 1925 600 1050 470 50 1560 750 1170 30 360 805 Radio Club IAM 300 570 625 750 12090 120 690 6B5 1045 1855 11425 105 550 1035 745 200 9755 Otterbourne Choir Alpha/Alpha Roll Play/Gym5 etc Gong Bath New Dance Group Slnging No Muslc Rugby Tots Jlggly Wriglers Russian Classes Anglo-scandinavian 1360 1600 Its50 400 950 400 200 200 604 67 18034 450 17584 98 19907 80964 71068 Less Covid Refunds B0964 37 71068 35 add interest Grant8 WCC Donations Bif fa Toilets 10667 loo 30000 101234 37589 81001 71103 % of In¢oLue Chiltern Tutorial Committee Functions other Lets Roll Play/Gyms 21 19 20 27 17 12 28 20 ottazbourna Vxlla Hail Incoma and E n￿t￿re Aecount Yaar endad 31 ièrch 2022 2022 2021 Lettings WCCV GEant5. Donation Biff a Grant Bank Interest 60467 10667 loo 30000 17584 19907 Toilets 98 101234 37589 Ex nd&tur• Corrmittee Functions Telephone Cleaning etc. Building Management Repairs & Renewals Garden Upkeep Audit Fee Rates/Water/Dustbins Insurance Electricity & Gas Welfare/donations/Sundries Vacuurn Cleaners Ceiling Lowering ccwrv Toilets Refurbishment Loft rnsulation 4149 2328 10265 11076 5525 1094 350 7757 2028 11579 1775 80 1856 9470 10790 18046 164 350 7607 1926 7323 2342 402 14640 848 36760 IOB? 95534 82083 Exc888 of Ineom•/E 5700 -44494 D•preciation Fixtut•¥ 6 Fxtting N•t R•8uLt Exc•JB/ Lo¥•) 5700 1444941 ottsrE£surne Vill Hall Balanc¥ Sheat at 31 March 2022 2022 2021 Fxx•a A88ats reehold Propetty Fixtures & Fittings 158430 158430 158430 158430 Current A8s*ts Prepayments Bank Account 1570 31699 33269 1570 25999 27569 Curr•ttt L￿￿111￿•8 33269 27569 191699 185999 r•8•ntgd Capital Aeeount Balance forward Year end result 185999 5700 230493 44494 191699 185999 •5of 6 OttétbtslltA* Vill Fxz•d AB¥gts Schedule* As at 31 MarclL 2022 Freehold ert Fixtures & Eittin Tocal Co8t At l April 2021 158430 70500 228930 kdditions Di¥posals A8 at 31 Nareh 2022 158430 70500 228930 r4eiation At l April 2021 70500 70500 Charge for year 110% costi As at 31 blarch 2022 70500 70500 N•t Book Valuè At 31 byarch 2021 158430 158430 At 31 MaEch 2022 158430 158430 6 of 6 Inde ndent Examinerfs Re ort This report on the Accounts of the Otterbourne Village Hall Management Committee for the year ended 31 March 2022 is in respe￿ of an Examination carried out under the Charities Act 1993 Res ac ve Res ons5bllFtses of PAana ement Committs• and Examiner As the Members of the Management Committee (and as Trustees). but particularly the Treasurer as your Representstive, you are responsible for the preparation of the Accounts. As a Management Committee. you consider that the audit requirements of section 43{2) of the Charities Act 1993 do not apply. In other words, as a Management Committee. you do not consider that it is required to have an Audit by a Registered Auditor because your gross income or total expenditure during 2021r2022 did not exceed £250.000. It is my responsibility to issue this Report on those Accounts in accordance with the temis of the Charits"es (Accounts and Reports) Regulations 1995. Basls of Inde ndent Examlnefs Re My examination was carried out in accordan￿ with the General D1￿ctionS given by the Charity Commission under the Act. That examination includes a review of the accounting records kept by the Management Committee and comparisons of the Accounts with those records. It also includes considering any unusual items or di8Glosures in the Accounts and seeking explanations from you as the Management Committee, but particularly the Treasurer as your representative, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an Audit. and consequenty I do not express an audit opinion on the view given by the Accounts. Inde end•nt Examin•rfs Statement In Connection with my examination, no matter has come to my attention, which gives me reasonable cause to believe that, in any material respect. the requirements to keep accounting records in accordan￿ with section 41 of Charities Act 1993 have not been met. No other matter has ctme to my attention in o)nnection wtth my examination to which. in my opinion, attention should be drawn in order to enable a proper understanding of the Accou to be reached ohn K. Murray, DMS. FCPFA. Chartered Public Finance Accountsnt {Fellow) 9 Burley Road Imnchester, Hants. S022 6LJ 24 May 2022 istered Ch Number- 301911 Addross Otterbourno Village Hall Otterbourne, Winchester. Hampshlre Inde Examlner John K. Murray, DMS.. FCPFA Chartered Publlc Financ• Accountant (Fellow) 9 Burfey Road Winchester, Hampshlre S022 6LJ Pa •2of6 Otterbourne Villa e Eall 918 2019 2022 Zncome Source 2022 2021 2020 2019 Your Welgh Yoga/Pilates WI Dog Club Stroke Club Flower Club Bri dge School Dance Club Bra8s Band Fatish Ctrun¢il sws Wine Circle Cameo Club Chiltern Tutorial Lace JLaker3 Comnutteè Functions SYP Art Brush Strokes inkle Toes Dante Society other Lets 630 5000 1120 IBO 120 1415 685 7435 1560 3290 880 695 2565 2080 2370 560 4835 1460 4605 640 715 2240 1650 1650 315 415 305 120 6500 1525 19933 450 1795 590 400 14015 495 195 1375 920 1280 460 300 105 160 385 330 177 470 245 240 800 12897 640 2030 21624 1665 350 1935 480 13810 11335 1012 Nirthle Flngers Car Club Tango Club Consèrvation Group SlirrmlD.g World/Weight Watchers 635 1035 450 60 1925 600 1050 470 50 1560 750 1170 30 360 805 Radio Club IAM 300 570 625 750 12090 120 690 6B5 1045 1855 11425 105 550 1035 745 200 9755 Otterbourne Choir Alpha/Alpha Roll Play/Gym5 etc Gong Bath New Dance Group Slnging No Muslc Rugby Tots Jlggly Wriglers Russian Classes Anglo-scandinavian 1360 1600 Its50 400 950 400 200 200 604 67 18034 450 17584 98 19907 80964 71068 Less Covid Refunds B0964 37 71068 35 add interest Grant8 WCC Donations Bif fa Toilets 10667 loo 30000 101234 37589 81001 71103 % of In¢oLue Chiltern Tutorial Committee Functions other Lets Roll Play/Gyms 21 19 20 27 17 12 28 20 ottazbourna Vxlla Hail Incoma and E n￿t￿re Aecount Yaar endad 31 ièrch 2022 2022 2021 Lettings WCCV GEant5. Donation Biff a Grant Bank Interest 60467 10667 loo 30000 17584 19907 Toilets 98 101234 37589 Ex nd&tur• Corrmittee Functions Telephone Cleaning etc. Building Management Repairs & Renewals Garden Upkeep Audit Fee Rates/Water/Dustbins Insurance Electricity & Gas Welfare/donations/Sundries Vacuurn Cleaners Ceiling Lowering ccwrv Toilets Refurbishment Loft rnsulation 4149 2328 10265 11076 5525 1094 350 7757 2028 11579 1775 80 1856 9470 10790 18046 164 350 7607 1926 7323 2342 402 14640 848 36760 IOB? 95534 82083 Exc888 of Ineom•/E 5700 -44494 D•preciation Fixtut•¥ 6 Fxtting N•t R•8uLt Exc•JB/ Lo¥•) 5700 1444941 ottsrE£surne Vill Hall Balanc¥ Sheat at 31 March 2022 2022 2021 Fxx•a A88ats reehold Propetty Fixtures & Fittings 158430 158430 158430 158430 Current A8s*ts Prepayments Bank Account 1570 31699 33269 1570 25999 27569 Curr•ttt L￿￿111￿•8 33269 27569 191699 185999 r•8•ntgd Capital Aeeount Balance forward Year end result 185999 5700 230493 44494 191699 185999 •5of 6 OttétbtslltA* Vill Fxz•d AB¥gts Schedule* As at 31 MarclL 2022 Freehold ert Fixtures & Eittin Tocal Co8t At l April 2021 158430 70500 228930 kdditions Di¥posals A8 at 31 Nareh 2022 158430 70500 228930 r4eiation At l April 2021 70500 70500 Charge for year 110% costi As at 31 blarch 2022 70500 70500 N•t Book Valuè At 31 byarch 2021 158430 158430 At 31 MaEch 2022 158430 158430 6 of 6