## **Otterbourne Village Hall Committee – Registered Charity 301911** ## **Chairman’s Annual Report – June 2021** I seem to recall starting my report from last year saying it had been an interesting year, but we all hoped normal was just around the corner - it has been a long corner! Slowly things seem to be cautiously getting back to what we remember but it has of course been a tough year for many since my last note and as a committee we have witnessed the impact of this terrible disease with the sad passing of committee member David Stirrup last November. I think we will remain in the shadow of the virus for a short while yet, however, OVH is still here and through the monumental efforts of Terry and Carol and the support of our wonderful members, clubs, and committee there are many reasons to be optimistic about what the next 12 months hold. The hall itself has seen some welcome improvements including lowered ceilings to the main hall, and insulated lofts – the aim of these works is to improve the energy efficiency of the halls and reduce costs. Whilst, because of circumstances, the benefits of these changes have only been enjoyed by a limited few to date, the facilities as a whole remain in tip top condition and this is mostly down to Terry and Carol who have been as busy as always, painting, cleaning and constantly trying to keep up with the ever-changing COVID guidelines and rules. Inevitably, some clubs have been unable to continue in these uncertain times, but Terry has done incredibly well to find new clubs to ensure, when we are open again, the hall is once again fully utilised. Terry deserves a special mention for his efforts in securing grant funding from numerous sources – I know from my very limited involvement how painful the process is (I am sure he has been asked for his inside leg measurement on a few occasions!) but he has stuck at it resiliently and as a result, the hall remains in a good financial position for which we are incredibly fortunate. We have also sought to manage other expenditure, putting planned projects (including the toilet refurbishment) on hold until we have sufficient funds (or grants) to cover the costs comfortably and without compromising our reserved funds. In addition to Terry and Carol, the hall is supported in so many ways by so many volunteers and we really do appreciate everything they do to keep the hall running so well. The installation of CCTV was a great example of the team spirit we have at OVH and thanks go to all those involved, particularly Pete, Charlie and John. Not having a Panto perhaps reflects the general lack of fun being had by us all (oh yes it does!) – but the OTC are primed and ready to unleash whatever their creative minds can muster, and I know that when they are able to, they will bring entertainment and joy back to the hall in bucket loads. Regular communication has been essential with our lovely clubs and I would like to thank them all for their continued patience and understanding throughout the year. On a personal note, I want to thank not only Terry for his boundless enthusiasm for the hall and all that goes on within it but also the Committee for their support over the last 12 months, particularly Pete, Tim and Diana. Stay safe and take care. Andy Goodridge (Chairman) JOHN K. MURRAY TAXATION and ACCOUNTANCY SERVICES g BURLEY ROAD WINCHESTER S022 6LJ 30 April 2021 Telephon8 01962 880743 MO￿le 07850 863612 jthn.mway233QnYworfd.com Dear Dlana vi Mar 2021 l endose the full set of accounts together wrth the IndeperKlent Examinatlon Certificate. You will know. without me telline you. about the terrible impact Covir-19 has had on the linancial viability of the Hall. If it had not been for the Grants from Winchester City Council, you would have Imost been bankrupL Let us all hope that 2021122 will be better for all of u Vou will see on Page 3 that I have not completed the % Column. This would be meaningless. l am taklng this opportunity of enclosing my Invol￿ which I have not increased this year. Yours sincerely. John K. Murrav Mrs. D. Axford, Honorary Treasurer, Otterbourne Village Hall, IOHamble Court, Chandlerfs Ford, Eastjeigh, Hants. 5053 5NN CIPFA PRAmCe ASSURANCE 5¢hEme member John K. Murray DMS., FCPFA. orrERBOURNE VILLAGE HALL Accounts for the year ended 31 March 2021 min ort This report on the Accounts of the Otterbourne Village Hall Management Committee for the year ended 31 March 2021 is in respect of an Examination carried out under the Charities Act 1993 Res Res onsibilities of Mana emen nd Examin As the Members of the Management Committee (and as Trustees), but particularly the Treasurer as your Representative, you are responsible for the preparation of the Accounts. As a Managerrent Committee, you consider that the audit requirements of section 43(2) of the Charities Act 1993 do not apply. In other words, as a Management Committee, you do not consider that it is required to have an Audit by a Registered Auditor because your gross income or totsl expenditure during 202012021 did not exceed £250,000. It is my responsibility to issue this Report on those Accounts in accordance with the terms of the Charities (Accounts and Reports) Regulations 1995. of Inde en nt Examin My examination was carried out in accordan￿ with the General Directions given by the Charity Commission under the Act. That examination includes a review of the accounting records kept by the Management Committee and comparisons of the Accounts with those records It also includes considering any unusual items or disclosures in the Accounts and seeking explanations from you as the Management Committee, but particularly the Treasurer as your representative, conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an Audic and wnsequently I do not eXp￿sS an audit opinion on the view given by the Accounts. Inde enden Ex in tement In connection with my examination, no matter has come to My attention. which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordan￿ with section 41 of Charities Act 1993 have not b￿n met. No other matter has come to my attention in connection with my examination to which, in my opi ion, attention should be drawn in order to enab￿ a proper understanding of the A¢¢ nts to be reached K. Murray, DMS, FCPFA. Chartered Public Finance Accountant (Fellow) 9 Burley Road Winchester, Hants. S022 6LJ 30 April 2021 Num er- 3019 Address Otterbourne Village Hall Otterboume, Winchester, Hampshire John K. l•lurray, DMS., FCPFA Chartered Public Finance Accountant (Fellow) 9 Burley Road Winchester. Hampshire S022 6LJ xaminer Otterbourn• Villa è Flall R•¢•i t8 Anal 818 2018 2021 Ineomo Sourco 2021 2020 2019 2018 Your Wèigh Yoga/Pilates WI Dog c.lub Stroke Club Flower Club Bridge School Dance CLub 7Brass Band Parish Council sws Wine Circle Carneo Club Chi Itern Tutorial Lace nRkers Co]nmi ttee Furkction$ SEP Art Brush Strokes Twinkle Toes Dante Society Other Lets Nimble Fingers Car Club Tango Club Conservation Group Slining tqorld/Weight Watehets ov Music Radio Club IAM 120 1415 685 7435 1560 3290 880 695 2565 2080 2370 330 470 245 240 560 4835 1460 4695 640 715 2240 1650 1650 315 415 305 510 4535 495 410 520 1945 1855 1925 1710 350 2?5 315 240 13250 2050 21319 iooo 1400 2260 250 12375 600 1000 1050 25 1040 575 350 565 595 700 125 385 330 177 6500 1525 19933 450 1795 590 400 14015 6UO 1050 470 50 1560 640 2030 21624 350 1935 480 138LO 635 1035 45D 60 1925 1012 360 805 120 690 685 1045 1855 550 1035 745 200 Otterbourne Choi Alpha/ALpha Baby Signing/Tlny Talk Roll Play Gon(J Bath lew Dance Group Singinq No Music 11425 9755 105 200 200 18034 450 175B4 98 80964 71068 80219 Less Covid Refunds 80964 37 71068 35 8Q219 68 45B add interest Sal e of tables Covid-19 Grants IICC 19907 37589 81001 71103 80745 lof Incoffj• Chiltein Tutorial Comtnittee Functions Other Lets Roll Play 17 27 15 27 17 12 Z8 20 Ottsrbourne Villa Hail In¢omo and E ndituto Aeeount Y*ar 31 March 2021 2020 2021 Incomè Lettings Covid- L9 Grants Tqcc. Bank Inteie5t 80964 17584 19907 98 37 81001 37589 nditur• Commit tee Functions Telephone Cleaning etc. o£ticeis Expenses Building Manag82nent Repaits & Rene￿al$ Garden Upkeep Audit Fee RateslWater/Du3tbins Insurance Electricity & Gas Weltare/donatlOEIslSundrles Vacuum Cleaners Ceiling Lowering Professional Fees Por¢he¥ Carpets Freezer Lof t Insulation Yrestle Tables CooLers 7074 2099 12527 47 11487 10038 1277 340 10293 1924 10072 2523 80 1856 9470 10790 18046 164 350 7607 1926 .1323 2342 402 14640 4996 5070 6720 249 2363 210 1245 7087 90454 82083 Exce88 of IncoTrè/E ndituro 10754 -441494 Dapraciation of Fixtures & Fittings Nat Rèsult Excès# LOBS 9453 1444941 ott•tbourne Villa e Hall Balance Sh••t aa at 31 March 2021 2020 2021 Fixed As8ets Freehold Property Fixtures & Fitting5 15B430 158430 158430 158430 Curr•nt ABset8 PrepasThents Bank Account I Bank Account 2 1570 2021 68472 72063 1570 25999 27569 Currèrtt Llabilitla8 72063 2-1569 230493 185999 resent* Capital Account Balance f orward Year end result 239946 -9453 230493 44494 230493 185999 sof 6 ottstbourne Vill Hail Fixed A85gts Schodtsla As at 31 Mv4rch 2021 FteÈhold Pro rt Pixtures & Fl ttiri Total Cost At l April 2019 158430 70500 228930 Additions Disposals A¥ at 31 March 2020 158430 70500 228930 D• r•elatson At l April 2019 70500 7 0500 Charge for year 110% costl at 31 March 2020 70500 70500 Net Book Value At 31 March 2019 15B430 158430 At 31 March 2020 158430 158430 6of 6 JOHN K. MURRAY TAXATION and ACCOUNTANCY SERVICES g BURLEY ROAD WINCHESTER S022 6LJ 30 April 2021 Telephon8 01962 880743 MO￿le 07850 863612 jthn.mway233QnYworfd.com Dear Dlana vi Mar 2021 l endose the full set of accounts together wrth the IndeperKlent Examinatlon Certificate. You will know. without me telline you. about the terrible impact Covir-19 has had on the linancial viability of the Hall. If it had not been for the Grants from Winchester City Council, you would have Imost been bankrupL Let us all hope that 2021122 will be better for all of u Vou will see on Page 3 that I have not completed the % Column. This would be meaningless. l am taklng this opportunity of enclosing my Invol￿ which I have not increased this year. Yours sincerely. John K. Murrav Mrs. D. Axford, Honorary Treasurer, Otterbourne Village Hall, IOHamble Court, Chandlerfs Ford, Eastjeigh, Hants. 5053 5NN CIPFA PRAmCe ASSURANCE 5¢hEme member John K. Murray DMS., FCPFA. orrERBOURNE VILLAGE HALL Accounts for the year ended 31 March 2021 min ort This report on the Accounts of the Otterbourne Village Hall Management Committee for the year ended 31 March 2021 is in respect of an Examination carried out under the Charities Act 1993 Res Res onsibilities of Mana emen nd Examin As the Members of the Management Committee (and as Trustees), but particularly the Treasurer as your Representative, you are responsible for the preparation of the Accounts. As a Managerrent Committee, you consider that the audit requirements of section 43(2) of the Charities Act 1993 do not apply. In other words, as a Management Committee, you do not consider that it is required to have an Audit by a Registered Auditor because your gross income or totsl expenditure during 202012021 did not exceed £250,000. It is my responsibility to issue this Report on those Accounts in accordance with the terms of the Charities (Accounts and Reports) Regulations 1995. of Inde en nt Examin My examination was carried out in accordan￿ with the General Directions given by the Charity Commission under the Act. That examination includes a review of the accounting records kept by the Management Committee and comparisons of the Accounts with those records It also includes considering any unusual items or disclosures in the Accounts and seeking explanations from you as the Management Committee, but particularly the Treasurer as your representative, conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an Audic and wnsequently I do not eXp￿sS an audit opinion on the view given by the Accounts. Inde enden Ex in tement In connection with my examination, no matter has come to My attention. which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordan￿ with section 41 of Charities Act 1993 have not b￿n met. No other matter has come to my attention in connection with my examination to which, in my opi ion, attention should be drawn in order to enab￿ a proper understanding of the A¢¢ nts to be reached K. Murray, DMS, FCPFA. Chartered Public Finance Accountant (Fellow) 9 Burley Road Winchester, Hants. S022 6LJ 30 April 2021 Num er- 3019 Address Otterbourne Village Hall Otterboume, Winchester, Hampshire John K. l•lurray, DMS., FCPFA Chartered Public Finance Accountant (Fellow) 9 Burley Road Winchester. Hampshire S022 6LJ xaminer Otterbourn• Villa è Flall R•¢•i t8 Anal 818 2018 2021 Ineomo Sourco 2021 2020 2019 2018 Your Wèigh Yoga/Pilates WI Dog c.lub Stroke Club Flower Club Bridge School Dance CLub 7Brass Band Parish Council sws Wine Circle Carneo Club Chi Itern Tutorial Lace nRkers Co]nmi ttee Furkction$ SEP Art Brush Strokes Twinkle Toes Dante Society Other Lets Nimble Fingers Car Club Tango Club Conservation Group Slining tqorld/Weight Watehets ov Music Radio Club IAM 120 1415 685 7435 1560 3290 880 695 2565 2080 2370 330 470 245 240 560 4835 1460 4695 640 715 2240 1650 1650 315 415 305 510 4535 495 410 520 1945 1855 1925 1710 350 2?5 315 240 13250 2050 21319 iooo 1400 2260 250 12375 600 1000 1050 25 1040 575 350 565 595 700 125 385 330 177 6500 1525 19933 450 1795 590 400 14015 6UO 1050 470 50 1560 640 2030 21624 350 1935 480 138LO 635 1035 45D 60 1925 1012 360 805 120 690 685 1045 1855 550 1035 745 200 Otterbourne Choi Alpha/ALpha Baby Signing/Tlny Talk Roll Play Gon(J Bath lew Dance Group Singinq No Music 11425 9755 105 200 200 18034 450 175B4 98 80964 71068 80219 Less Covid Refunds 80964 37 71068 35 8Q219 68 45B add interest Sal e of tables Covid-19 Grants IICC 19907 37589 81001 71103 80745 lof Incoffj• Chiltein Tutorial Comtnittee Functions Other Lets Roll Play 17 27 15 27 17 12 Z8 20 Ottsrbourne Villa Hail In¢omo and E ndituto Aeeount Y*ar 31 March 2021 2020 2021 Incomè Lettings Covid- L9 Grants Tqcc. Bank Inteie5t 80964 17584 19907 98 37 81001 37589 nditur• Commit tee Functions Telephone Cleaning etc. o£ticeis Expenses Building Manag82nent Repaits & Rene￿al$ Garden Upkeep Audit Fee RateslWater/Du3tbins Insurance Electricity & Gas Weltare/donatlOEIslSundrles Vacuum Cleaners Ceiling Lowering Professional Fees Por¢he¥ Carpets Freezer Lof t Insulation Yrestle Tables CooLers 7074 2099 12527 47 11487 10038 1277 340 10293 1924 10072 2523 80 1856 9470 10790 18046 164 350 7607 1926 .1323 2342 402 14640 4996 5070 6720 249 2363 210 1245 7087 90454 82083 Exce88 of IncoTrè/E ndituro 10754 -441494 Dapraciation of Fixtures & Fittings Nat Rèsult Excès# LOBS 9453 1444941 ott•tbourne Villa e Hall Balance Sh••t aa at 31 March 2021 2020 2021 Fixed As8ets Freehold Property Fixtures & Fitting5 15B430 158430 158430 158430 Curr•nt ABset8 PrepasThents Bank Account I Bank Account 2 1570 2021 68472 72063 1570 25999 27569 Currèrtt Llabilitla8 72063 2-1569 230493 185999 resent* Capital Account Balance f orward Year end result 239946 -9453 230493 44494 230493 185999 sof 6 ottstbourne Vill Hail Fixed A85gts Schodtsla As at 31 Mv4rch 2021 FteÈhold Pro rt Pixtures & Fl ttiri Total Cost At l April 2019 158430 70500 228930 Additions Disposals A¥ at 31 March 2020 158430 70500 228930 D• r•elatson At l April 2019 70500 7 0500 Charge for year 110% costl at 31 March 2020 70500 70500 Net Book Value At 31 March 2019 15B430 158430 At 31 March 2020 158430 158430 6of 6