2021-12-31-accounts - North Waltham Village Trust

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NWVT Annual Meeting Report 2022

Firstly, thank you for coming. This is the first time we have tried to hold the Annual Meeting as an Open Evening followed by the formal election process for the AGM. I do not intend to detain you long but it is important that there is an opportunity for input from the area and people which we are here to serve. And we would like lots of questions and discussion

So a quick review of the last year and then, later, the process of electing the Trustees.

I took over as Chair from Malcolm last year in the absence of any other volunteers – It will be my fourth stint over a 35 year period! My objective has been to re-energise the Trust, to become more visible and engaged in the community, and to try to develop our facilities and events. Our new Trustees – Nicky, Dave and Sarah have helped us to do that. Obviously we started the year with continued Covid restrictions but that gave us a chance to review and plan and then to catch up on some much needed maintenance which we put on hold during the pandemic. Luckily, the financial support we have received through government grants distributed by Basingstoke and Deane Council have more than covered the lack of income we incurred through closure of the Pavilion and curtailment of events. We ended the calendar year with a total bank balance of £63,429 and a surplus of £10,535 part of which was due to delayed grant payments from 2020. That balance includes £1,184 of grants towards the Petanque Court. Copies of the detailed accounts are available here and will be on our website. As a result of the grants taking our income to £34,318 we need to have them independently inspected for the Charity Commission and that is in progress.

The key highlights for the year are:

Improved communication through our new Facebook Page, for which we regularly get over 600 views, and which enables us to get information out much more quickly than the Parish Magazine and website. Nicky has done a great job and has also spruced up our Notice Boards and signs so that they look much more professional. If like me you are not an avid Facebook user, please just sign up and follow us to keep up to date with what’s happening.
For the pavilion we were able to have all the walls re-rendered and painted as well as the normal day to day maintenance. It looks really smart now and we have had some nice feedback.
On the Meadow we had to do a significant amount of work on the trees, including felling four which were deteriorating. We have also planted 25 new tiny trees and 30m of hedging as part of the Queens Green Canopy project to celebrate the Jubilee. Involving the children in planting at the beginning of January was great fun and all the saplings are marked with the names of those who planted them.
We worked with the Petanque group to get planning permission for their Court and also our Outdoor table tennis table - a rather tedious process. Getting contractors was then a problem but work on the hard area for the table should be done next week if the weather allows.
We started to host various food vans at the car park to provide takeaway burgers, pizzas and fish & chips. These seem to have been successful and we will continue them as the weather improves. The also provide us with a small income.
Finally we have started work on a Strategy for the Trust and, as part of that have developed a mission statement to modernize that set out in the original Trust Deed and to provide a simple view of what we do. It reads:

Providing recreational facilities and opportunities to enhance the wellbeing of those who live in and around North Waltham.

Alongside this we have a set of values which set a framework for how we act responsibly in the work we do. David will give a view of how the strategy work is progressing.

Looking forward to this year we have an events calendar which we are now publishing and our main highlights will be the Big Lunch and Jubilee celebration in June and then in September a new initiative of Movies on the Meadow – an outdoor cinema evening which we hope will be a success and bring in quite a crowd. We will also pick up on the thoughts and ideas you might tell us about this evening and see how we can develop them.

The Trustee Elections:

We have Three Life Trustees who are permanently in place: William Rathbone - the son of our founder, Adrian McLoughlin and me, Mike Robinson.

Then we have Trustees who formally represent Village Orgainsations. These are:

Geoff Chapman – for the Parish Council

Trish Wyatt – for the Church

Judith Williams - For the School

Sarah Prickett for Cuckoo Meadow Pre-School

The Gardening Club have advised me they do not want a representative, and I have not yet heard back from The Art Appreciation Society, WI, and Puddleducks

We can then have 8 publicly elected members, though we can add more if we wish, or we can co-opt people as needed. Those I am aware of who wish to serve as Trustees are:

Peter Osmond, Malcolm Knight, Julia Preston, Emma Turner, Neal Turner, Nicky Carter, Dave Prickett and, as a new Trustee Dilan Ozdemir.

Is there anyone else who wishes to join us?

Can I have a formal proposal to appoint those I named as a block and a seconder.

Those in favour? – any against?

As a last thing I want to thank you for your support tonight and I hope we can engage you as volunteers for our events during the year.

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Actual
Balance Brought Forward at: Jan 1, 21 £
Current Account 6,507.41
Deposit Account 9,007.34
Shawbrook Account 36,844.45
Petty Cash 534.95
Total 52,894.15
£
Income
Grants
Hampshire County Council 1,080.00
Petanque Grants 1,184.00
North Waltham Parish Council 2,836.00
Basingstoke & Deane Borough Council 17,374.00
22,474.00
Bank Interest 285.36
Easyfundraising Commission 50.35
Website Advertising -
Parish Council website contribution -
335.71
Rent Payments:
Other - private hire 977.00
Pre-School 8,422.00
Puddleducks 240.00
Dancing 204.00
Drama -
RCS -
Gardening Club 120.36
W.I. 104.25
Parish Council -
Yoga -
Fitness 108.00
10,175.61
Fundraising:
The Big Lunch 804.25
804.25
Donations
Furniture loan, Church, hoop, rolling supper 528.21
528.21
Total Income 34,317.78
Expenditure
Insurance 1,129.75
Electricity 692.85
Castle Water -
New Equipment 1,526.30
Equipment Maintenance 174.38
Cleaning 1,387.06
Grounds Maintenance 6,065.37
Building Maintenance 3,573.00
Park Maintenance 1,364.40
Tree Cutting 5,952.00
Planning application / new shed 518.50
Booking Clerk 135.00
Waste Management 251.65
Tennis Court -
Pentanque Court 305.80
Big Lunch/AGM 253.00
Website 225.60
Action Hampshire -
Gifts 0.00
PRS/PPL 132.00
Bank Charges 96.00
Total Expenditure 23,782.66
Excess of Income over Expenditure 10,535.12
Balance Carried Forward at: Dec 31, 21
Current Account 7,668.97
Savings Account 8,008.84
Shawbrook Savings 47,128.31
Petty Cash 623.15
Total 63,429.27
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Account Statement

North Waltham Village Trust 1st January 2021 to 31st December 2021

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1st January 2021 to 31st December 2021 Stated in GBP
01.01.21 - Budget Diff. between
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 31.12.21 2021 Actual & Budget Comments
Income
Lettings - Cuckoo Meadow Pre-school 5,890.45 7,717.39 9,680.07 8,002.20 8,260.64 7,552.83 5,120.39 11,084.65 7,758.64 2,775.39 8,422.00 9,180.00 -758.00 £3174.00 - Cuckoo Meadow Pre-school
Lettings - Others (private hire) 518.75 757.50 507.50 743.25 1,818.75 953.00 1,381.50 71.25 977.00 700.00 277.00 £40.00 in total this month for the car park
Lettings - Danceclub / Puddleducks / Drama / WI 3,582.89 3,061.45 1,853.50 2,674.00 1,256.00 2,395.50 2,002.50 2,120.25 2,629.75 1,511.00 776.61 1,300.00 -523.39 £72.00 - Gardening Club; £150.00 - Puddleducks; £108.00 - Core training ; £72.00 - WI; £204.00 - Dancing
Hants CC - Car Park 844.80 844.80 844.80 960.00 960.00 1,000.00 1,000.00 1,000.00 1,000.00 1,080.00 1,080.00 1,000.00 80.00
Grants - Petanque 1,184.00
Grants - Parish Council 3,812.50 1,017.50 6,772.90 3,755.00 5,767.05 2,296.75 1,976.00 5,996.00 2,016.00 2,036.00 2,836.00 2,036.00 800.00
Grants - Basingstoke & Deane Borough Council 712.00 0.00 0.00 0.00 2,657.00 11,334.00 17,374.00 0.00 17,374.00
Website/Parish magazine advertising 105.00 0.00 15.00 0.00 0.00 0.00 50.00 -50.00
Parish Council website contribution 155.51 121.18 124.18 129.90 217.80 82.80 0.00 85.00 -85.00
Fundraising - Big Lunch 1,492.50 79.20 883.43 791.80 546.40 727.85 626.10 882.00 612.35 0.00 804.25 745.00 59.25
Others (inc. EasyFundraising) 35.00 4.60 0.00 262.89 55.67 103.49 179.67 94.39 106.79 96.39 50.35 125.00 -74.65 £8.25 from Amazon Smile Donation
Interest 14.49 29.30 33.10 41.50 71.86 135.08 218.19 225.44 153.31 227.53 285.36 100.00 185.36
Donations (inc. Rolling Supper) 592.00 754.00 715.00 696.01 2,935.00 5,365.00 528.21 785.00 -256.79
Total Income 15,672.63 12,754.24 20,586.55 17,244.89 18,884.63 15,934.93 13,780.78 23,196.64 21,468.14 24,579.36 34,317.78 16,106.00 18,211.78
Expenditure
Park Maintenance 2,544.30 2,723.39 720.93 853.58 4,959.51 656.99 2,345.16 4,254.00 1,793.66 1,364.40 2,000.00 -635.60
Building Maintenance - 315.06 2,074.33 2,782.43 317.19 352.76 1,670.30 1,616.74 3,669.53 3,573.00 1,700.00 1,873.00
Grounds Maintenance - 161.25 3,406.01 2,426.64 2,489.52 1,867.14 5,887.50 6,320.36 6,350.34 6,065.37 6,320.00 -254.63
Equipment Maintenance - 125.84 109.11 0.00 0.00 65.78 342.74 114.19 114.03 174.38 350.00 -175.62
Booking Administration 135.00 225.00 180.00 180.00 180.00 180.00 189.48 180.00 90.00 135.00 190.00 -55.00
Accounting 500.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Tree Cutting 500.00 110.00 350.00 425.00 0.00 0.00 0.00 1,750.00 655.00 5,952.00 1,000.00 4,952.00
Cleaning 801.56 1,187.09 1,138.56 1,127.63 1,122.09 1,597.53 2,165.39 2,110.69 1,013.33 1,387.06 1,100.00 287.06 £168.00 and £156.76 to Maxine Rolfe
Tennis Court 81.29 84.88 898.24 0.00 0.00 0.00 0.00 1,390.00 487.00 0.00 200.00 -200.00
Pentanque Court - - - - - - - - - 305.80
New Equipment - 558.94 299.15 40.47 1,772.76 5,076.33 131.81 8,307.61 249.31 1,526.30 4,000.00 -2,473.70
Waste Management - 303.52 543.12 549.54 580.98 612.66 624.72 668.41 290.29 251.65 500.00 -248.35 £32.09 to Basingstoke Skip Hire
Utilities - Electricity 1,622.78 1,090.30 1,502.43 1,566.12 1,176.27 927.68 1,640.28 815.79 1,055.97 692.85 1,350.00 -657.15 £117.87 to Octopus Energy
Utilities - Water 115.00 114.45 126.62 104.59 139.39 172.67 229.85 204.13 415.61 0.00 250.00 -250.00
Insurance 1,344.85 1,246.19 1,160.11 1,210.97 1,757.72 980.98 1,020.22 1,057.98 1,098.30 1,129.75 1,100.00 29.75
Misc - Parish Council overpayment (2012 only) 1,100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Misc - Village Event (The Big Lunch/AGM) 376.89 207.52 685.06 502.49 454.75 378.02 423.08 445.08 55.92 253.00 450.00 -197.00
Planning application / New shed 117.50 10.00 335.00 1,902.17 0.00 0.00 0.00 0.00 0.00 518.50 800.00 -281.50
Community Action Hampshire - 66.00 134.00 14.50 14.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Website 10.00 0.00 311.02 242.37 248.37 259.80 579.60 369.60 363.60 225.60 400.00 -174.40 £150.00 to ClubNet Limited
Gifts 100.00 0.00 39.72 0.00 0.00 2.25 0.00 0.00 0.00
PRL/PPL 177.65 163.62 163.61 132.94 290.66 0.00 132.00 290.00 -158.00
Bank Charges 15.00 60.00 60.00 60.00 60.00 96.00 60.00 36.00
Total Expenditure 12,805.71 9,249.17 8,529.43 13,973.69 14,206.15 15,391.67 13,391.67 17,443.07 29,955.24 17,764.14 23,782.66 22,060.00 1,722.66
Net Income 2,866.92 3,505.07 12,057.12 3,271.20 4,678.48 543.26 389.11 5,753.57 -8,487.10 6,815.22 10535.12 -5,954.00 16,489.12
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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ North Waltham Village Trust members of On accounts for the year 31 December 2021 Charity no 301905 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2021 .

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 12 May 2022

Signed: Name: Sarah Hurford-Potter Relevant professional ACMA CGMA qualification(s) or body (if any):

Oct 2018

IER

Address:

Community Action Hampshire, Westgate Chambers, Staple Gardens, Winchester, Hampshire, SO23 8SR

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of N/A any items that the examiner wishes to disclose .

Oct 2018

IER