LYNDHURST AND DISTRICT COMMUNITY ASSOCIATION Charity Commission registered number: 301883 ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 CONTENTS Report of Ihe Trustees Report of the Independent Examiner Statement of Financial Activities Balan Sheet Notes to the Financial Stslements
LYNDHURsf AND DisfRicf COMMUNITY ASSOCIATION REPORT OF THE TRUSTEES The trustees submit their anThJal report and the financial statements for the year erxled 31 December 2024. GOVERNING DOCUMETrir The Association is registered the chare$ COMMs1on England and Wales is goVerd by a Trust Deed dated 22 Aust 1944 a scherr* dated 11 Juty 1961. TRusfEES The trustees who setved during the year vre. _ Mr R Dewirrfj (Chairmanl Mrs D Callow ffreasurerl Mrs J Green (Secretary) Mr J Rickcord Mr P Daw50n Resigned 28 Marth 2024 Mr P Boyès Rèsigned 28 March 2024 Mr J Howell Mrs S Shelton Mr M Weston Mrs M Weston Mr C Willsher Mr G Reeve Mr M Rolle Appointed 28 Marth 2024 PAn¢ipal offite. ll¥Jr$t Communty Centre Main Car Park Off High Street Lyndhurst S043 7NY Bankths: CAF Bank Ltd 25 KirwJs Hill Avenue West Malliry Kent ME19 41Q Indwndent Examiner. Mr Alan Nitholas 1Sa Wellands Road LhUrSt Page 1
LYNDHURST AND DisfRicf COMMUNrrY ASSOCIATION REpoirr OF THE TRUSTEES OBJEcrs The objects of the Association are.. - al To promote for the benefft of the inhabrfonts of LyThllwJrs( Emery DowT¥ Bank and the surroLtTrJing area, the advarKement of educatr.on and the provish)rb of facilttses to erKourage interest in social welfare for recreation and leisure a(bvities th the object of improviryj condibons of life for the said inhabitants. bl To establish a CgmEnunTty Centre arKI tt) rnainlain and manage thè samè. ACTIVITIES AND ACHIEVEMEpirs During the year, the Association has provided faCIle5 at the Communty Centre for edvcatioNIl and leisure activities for the inhabrtants, vohjntary groups and associatr.ors in its area and prowded facilities for exhibibons of interest and educatio1 value to the local area arKI its inhabitsnts. continues to etKourage the use of its faCIleS by the local inhabitants, voluntary groLPS and associations in the fijrtherance of its objectNes. ELEcfioN AND APPOINTMENT OF TRiisfEES l Trustses, the exception of the President shall relire at the Annual General Meetirg of the Associatiory and are eligible for relectiorL Ho[rary Officers President Chairmary Secretsry and Treasurer and up to six additional Trustees shall be elected at the Annual General MeetitYJ.' addraonal Trustees may be co-optsd during the year. but their appointment must be confirmed at the next AGM. VOLUNTEERS We are very fortunate to belffit frorn support of our volunteers WIK) help to operate the Reception area of the Centre. Charty 5p. P4)ok Corrsdor. Children's brary. cateriry. maintenarKe and administration. We operate the Cornmunty Centre th this help and thank our volunteers for their time and contributiorL FINANCIAL RESULTS AND ACTIVITIES This report covers 12 month period from l January 2024 to 31 December 2024. Totsl Income was £255.613 in 2024. £81.915 higher compared to 2023. Our rnain sources of iKome come from room hire. our chartty shop arkl What's On magazine and fijnd raising events. IoMe from room hire was £98,539 in 2024. £10.608 higher than in 2023. The charity shop raised £35,558 of income, compared to £30.017 in prior year. Fund raising income of £12,899 raised from qurl nights, Christsna5 Fun Day, Boxirvj Day run and 100 Club wa5 £4,137 higher cgmpared tg the irKome of £8.762 in 2023. In 2024, we received a Governrnerht grarrt of £31994 from the New Forest Distrirt Council for buildirwJ rk and a legacy of £27,550 very kindty receNed. Totsl expenditure in 2024 was £233.057 Irreased by £81.465 from expendsture of £151,592 in 2023. We spent £68.765 in the year to replace roofir¥J improve the ergY effic of the community centre. The NFDC capital grant of £32,994 contributed tolrdS this irNeslrnent Page 2
OUT staff costs irKreased by £18.138 to £.433 in 2024. We irwested in our stsff including appoirrtment of a new centre mana9er. In 2024 incuired £15,472 of repair costs. irKluding £1,208 ¥thich has been utilised by our maintenance provision. ToLIl repairs were £1.297 lower than 2023 Our energy and water costs have decreased by £5.846 to £14.026 in 2024, reflecbng the ebbing down of the energy Pri rises experienced in 2023 and befft from our energy efficiency measures. Overall ,we generated an operats"ThJ surplus of £22.556 in year ended 31 December 2024 compared to the operatirKJ surplus of £21106 in 2023. Page 3
LYNDHURST AND DisfRicf COMMUNITY ASSOCIATION REPORT OF THE TRUSTEES RESERVES POLICY AJI ot the Association's furKls are unrestricted fijnds {somelimes referred to as free reserves). ts the policy of the TrteeS to maintsin reserve as foll0v". To provide a buffer so that rrnal eXPendlre can conlinue for a period of 4 months in the event of fvrther major disruption in the Centre's stream of irKome.. Trustees calculate this to bè £36,1)00 at current leveLs of eXpendre. INVESTMENf POWERS Under the Trust Deed tt cFK3rity Iws the pOvr to make any investments that the trustees see frL RISK MANAGEMEpir The major risks to which the charty is exposed. as identified by trustees, have been subjert to review arKI procedures have been eStsbrTrd to mitsjate these risks. srATEMEprf OF PUBLIC BENEF The Association owns and operates a Comrnuryty Centre in Lyndhurst those halls and rooms are available for hire by local Organisatior for events such as health and fitness acbvibes. wèllbeing clinics, training and educational acbvibes. ffilm nights, communty lurKhes and meets.ngs and fairs. The bu51ding abo hosts the local library for the berfft of the tocal communty. AccouKfiNG AND REPORTING RESPONSIBILrriES The trustees are responsible for keepiNJ proper accountiNJ records which distlose, 1th reasonable accuracy at any time. financial posibon of t charity and enable them to ensure that any financial ststements compty wrth the governing document applicable Accountiryj StsrKJards and the Statement of Recommended PractE, Accountiry a* ReportirvJ by charitr.es and the regulations made under the Charfoes Act 2016. TW are also resportsible for safeguardirKJ the assets of the charity and hence for tsking reasonable steps for the prevention detection of fraud And other irregularities. Signed on behaff of the Trw%tees on . . R De%biry - Chair of Trustees Page 4
LYNDHURST AND DisfRicf COMMUNITY ASSOCIATION REPORT OF THE INDEPENDENT EXAMINER I report to the trustees on my examination of the financial ststements of the LyrKlhurst and Distrirt Communty Association (the fund) for ar eThled 31 December 2024. Responsibility and basis of report As the charty trustees of the fuThJ. you are responsible for the preparalion of the accounts in accordance the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the FurKI's accounts carried out under 5edion 145 of the Act and in carrying out my examinat.on I have followed all applicable Directions given by the Charity Commission under section 14515118101 ACL Independent examin•rfs statement I have completed my examination. l (an confirm that material matters h3ve come to rny attention in connection wtth thè examination ging mè cause to believe that in any material respect 1. Accounting records were not kept in respect of the Association as required by section 130 of the Art or 2. The accounts do rt a¢cord those record5. I have rK) Coern5 aThJ have come across no other mattèrs in connection the examination to which attention should be dravm in order to enab a proper uThJerstsThJing of the account to be reached. QfNAL A Nicholas Examiner Page S
LYNDHURST AND DisTricf COMMUNITY ASSOCIATION STATEMENT OF FINANCIAL AcnvmES FOR THE YEAR ENDED 31st DECEMBER 2024 Unrnicted 2024 Total 2024 Total 2023 Incomo and •ndowm•ntsfrom . tk)nations and1gg8¢ies 66,587 66.587 5.223 Charitabl& actiiities 132.849 132.849 120,941 Other Iradir¥J actiiitie5 54.233 54,233 45,206 Intment itKome Total incl8 255,613 255.613 Expendibjro on: Raising fijrnts (5.189) 15.1891 {3,160} CharitatAe actilities (227.868) 1227,868) 1148.432} Total exFthJiture 233,057 233.057 151,YJ2 Net Income 22. 22,556 22,106 R•eon¢lllatlon of Funds Total fijnds tfought foNMrd 82.993 60,887 Total knrvJ$ CrIed frwdrd 12 105.549 105,549 82,993 All ofthe charivs tiliti deri fr(xm continiAryJ otwatitng durirs the atthe peri¢)Js. Page 6
LYNDHURST AND DISTIUCT COMMUNITY ASSOCIATION BALANCE SHEET AS AT 315t DECEMBER2024 2023 Note Flxed assets Tar1b assets 10 15.107 15.310 Current as¥ets Trade debtors 8.374 3,297 19,472 68.426 99.9 7,221 CCLAIC(JF Intn Cash at bank aNI in haThJ 18,493 51,270 Creditors . knx)unts due Twhhin onè y Tra(Se CrtstOrS Accru Incorr in thnce Pkkj f( (¥0 in 100 Cknb acc( PAYE {33} 11.8351 14.791} (s,11) (2,1) (1011 (101) {4241 (634) 11,1981 {798) 19.1271 (lo,2) ,442 67,683 Net Assets 105,549 Fun(ts oflhg tharhy 2023 LfvestrÈctfyY funds 105.549 82,933 Tolal Funds 105.549 82,993 DivertOV5 responsibiliti•s - we are resporsible for the preparat.on of the finala[ statements aThJ consider that the Charty is exempt from an aLKIit The Finala1 ststements %%*re approved by thè trustees on xxrrt signed on 1r behalf by: .. R . Dewing- of TneeS Page 7
LYNDHURST AND DisfRICT COMMUNfN ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 315t DECEMBER2024 1. A¢¢ount poli¢ies Basis of pr•paratlon accounts are prepared ler the historical cost convention vitth iten recogntsed at cost or transaction value unless othemse ststed in relevant notes to the accounts. The accounts have been prepared in accordance ¥wth the Ststement of Recommended Praci¢e'. Accounting and Reporbng by Charities, applicable to chariti.es preparirKJ the accounts in accordance with the F1nancial Reporting Stsndard applicab in Thè UK arKI Republic of Irela IFRS 102} and the Charities Art 2011. Golng Cort The trustees consider that there arè no material urKertainties about the chartys ability to continue as a going concern nor any signrficant areas of uertaInty that affect the carrwrmj value of assets held by the charity. Income l income is recognised vhn tt charty has errtrtlement to the irKome. it is probable that the irKome will be receNed, aThJ the anM)unt can be reliabilty measured. Donotions Donations are recognised in accounts wln they are rece. lega¢i¢s Legacies are recognised 0e the tharTty has errtitlement to the iome and rt ts certain the income ill be receNed. GIftAld Incoming resources from tsx reclaims are ilUded in ts Ststement of FiTh3n¢ial Acbvities at the same time as the gtft tr) thi¢h rekHte. Gmnts rece(voble Grants are recogni5ed vthen the clkHrity has an enbdement to the fijnds and arry COndonS linked to the grant have been met perforrnarKe COfKlibons are attached ts) the grant and are yet to be met the income is recognised as a liabilty and ilded on the balae $et ass dèferred income to be released. Expenditure l expenditure is recognised orKe ttre is a legal or constructive obligation to that expendttijre. it is probable settlement is required and the amount can be measured reliab. Expenditure is accounted for on an accruals basis and has been classrfied under headings that aggregate all cost reL2ted to that category. Where costs cannot be directty attributed to particular headirrfJs, have been allocated on a ba51s consistent the use of resources. Ralslftg Funds These are costs incurred in attTacbThJ vobjtsry itKome those incurred in tradir¥J acbvtbes that raise funds. Chaiitable artivlties Charitable expèThJtture comprise5 ttK)5e costs irKurred by the charity in the delNery of its acbmtres Page 8
LYNDHURsf AND DisfRicf COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2024 G0MMeTrt gfants Government grants are recognised based on the accrual model and are measured at the fair value of a55et received or receNable. Grants are classified as relating either to revenue or to assets. Grants Telating to revenuè are recognised in irKome over period in vthich the reLHted costs are recognised. Grants relating to assets are recognised over the expected useful like of the asset Where part of the grant relating to an asset is deferred, it is recognised as deferred income. Pension costs Contributions are tharged b) the Ststèmert of Firwncial ktmtses in period in ¥thich they arè payable. The assets of the defined contribution schemes are ld separatety in independendy administered fvnds. Taxatlon The Charty 15 a registered chartty arKI therefore is rK*t liab for Income Tax or Corporation Tax on itKome derived from its tharitsble activiies. as it falls within the various exemptions avaikible to registeTed charities. Flxed Assets al Tangible fvxed assets Frrted assets are ststed at cost less deprKiation. Depreaation is provided at rates calculatsd to fvl amortise the cost of the asset by the eTrJ of its weful Itfe. The ratss used during the year Nltre: _ FLKtures & ¥rtbngs - 20% on reducirvJ balarKe. Computer equipment- 33% on reduciry balae Office equipment - IS% on reducirg balan. bl Propety The land upon which the Communty Centre staTrJs is teased from Forèsty England at a peppercorn ren¢ that lease expires in 2060. The buildiryj was constructed and has been extended over many year5 with grants, donatioTh% from the local community fUS generate¢J by tts actiwties. Whilst it has a value to the Association as a fiJnctioniTrJ buildir#J enabliThJ many actsvibes by v4hich the Associab"on carries tts purposes the Trustees corsiders that there are a number of restrictions on a possible disposal preventing it havirMJ a realistic resale vahje. Accordingty. tKJ Cost or value 15 included in the financial strtements. The property is ownÈd by Association but is held on behalf by the Official Custodian for Charibes. It has a value for insurance purposes of £2.2m. Trade Dèbtors Trade debiors are amounts due from cu5tomeTS for hall hire and Whays On advertising in respect of our charitsble acbvities. Trade dèbtors are recognised initialty at transacbon prKe. Bad debts are vKitten off when recognised. Cash Cash and cash equiydlents comprise cash in hand a£ Cash deposit5, and other short-term highly liquid investment which are readily corNerbble to a krKM amunt of cash arKI subject to an I19n1¢3nt risk of change in value. Page g
LYNDHVRsf AND DisfRicf COMMUNrrY ASSOCIATION NOTES TO THE ACCOLINfs FOR THE YEAR ENDED 315t DECEMBER 2024 Trade Creditor5 Trade creditors are obligation5 to pay for good5 arKI services that have been acquired in the ordinary course of business Irom suppliers. Accounts payable are classified as ojrrent liabilities if the charity. does not have an uncondttsonal righL at eTKI of reporbng period. to defer setdement of the creditor for at least months after the reportiThJ date. If there is an uncoThJitional right to defer setuement for at least months after the reporting date. ty are presented as non-current Trade credttors are rQgnised lnits1 at the transaction Pri and subsequenty measured at amorbsed cost using the èffective Énterest metFK)d. Fund5 I funds are hèld as unrestricted fij15 are available to the Trustees for expendire to 5UPPOrt the charitys puiposes. Page 10
LYNDHURsf AND DisfRicf commuNy ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER2024 2. In¢om• from donatlons and Itgadts Ggnornl TOL 2024 2023 Donatit Corrnmmity sla1 Ntmi lknrnn (>ants 2,595 2.628 32.934 32,994 27,5Y) 27.550 66,$97 6.587 5.223 3. Income from dwitable adivities Unrnid•d fvnds G•n•r•l Totsl 2024 Totsl 2023 Room Flr8 ErwJy contribution Membership & Affiliatic Fees What& On 8drtisi Catering C(MUnty Club Film Night Office Ser¥ices 98,539 87,931 3,288 2,474 14.880 10,465 2.110 717 132,849 2.474 14.880 10.465 2.110 717 132,849 14,141 11,566 1,808 718 120.941 4. Income from other trading aclivilies Unrestricted fvnd8 Gon•rnl Total 2r124 Total 2023 Tribute Night & Quiz Fashion SlThi Fun Day BoxiNJ Day Fun Run (net ol c(tstsl Coronation Tea 1cx) aub suWus Ch8n"ly shop sales BkS Feed in Twiff Grf( Aid Other irryne 2,271 1,177 1.314 1.209 1.314 555 342 3.2 35.558 4.128 30.017 3.921 4,128 579 579 54.233 836 45.206 Page 11
LYNDHURST AND DisfRicf COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2024 5. Investment in(ome UnrnJl¢ted fund$ G•n•ral Total 20 Total 2023 httgTrSt Recdwl Reabs&J & unr9alls gainslOc6sès) 473 1,855 2,328 979 979 6. EXpendIre on raising fund Unrot¢t6d fund• G•n•ral 2024 Total 2024 Total 2023 Fundraising cr61$ Chaity sh(p A¢)WisirKJ & Marketiro costs 2,9)1 2.W1 1,719 531 910 3.1 1,802 5,189 1.802 5.189 7. Exp•nditur• on tharitsbl• artlvitles Unr•*i¢tod fvnds Genoral 2024 Total 2024 Total 2W23 Magazine wintir CateiTThJ arhj Ccfflmunty Cbjb costs Film Hirp C(ksts Supporting Costs Depreciation Building wc4ect 11,517 11.517 12.510 1.156 137,351 3,713 68,765 227.868 1.1 137.351 3.713 68,765 227.868 1,150 125,593 4,191 Page 12
LYNDHURST AND DisfRicf COMMUNrrY ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 315t DECEMBER 2024 8. Anatysls of support costs Unrndrfctsd funds General Total 2024 T4)tal 20ZJ Staff costs ErgY & Water Stordge lftsur8n¢e Teph and krtwnot Slatiorery and Office costs Soliware costs Lltw CSUm81e5 Legal and Frtssiwal Cleaning and a&aning Malori81$ Repairs, renewals and MainlanCe Mlscollarw 8ad debt Bank and Credit card c Cq)ièr 9).433 14.026 1.367 3.742 2.019 475 1,022 871 1,126 2,397 15,472 2,262 132 SK),433 14.026 1,367 3.742 2.019 475 1.022 871 1.126 2,397 15.4r2 2.262 132 1,020 987 137.351 72.295 19.872 1,314 1,873 918 2.461 2.289 16,769 1.410 718 879 125,593 137,351 9. staff costs The monthty average number of persons li1dlI¥J seThor management team) employed by the charty durirvj the year was as follows". Tha aggr8ge swffAI c(tsts as 2023 Staff Costs during the year were . Wages and SaI1eS Social security costs Pens costs 70.904 1,391 .433 No ernployee earned more than £60,C(Kl in each of the years uThler review. No trustee recewed any remLJnèration for tsir service or any reimbursemert of experes. The total employee benefits of the key management person1 of the charty were £Nil 12023 - £Nill 2024 2023 Page 13
LYNDHURsf AND DisfRicf COMMUNtrY ASSOCIAnoN NOTES TO THE ACCOUNTS FOR THE YEARENDED 315t DECEMBER2024 10. Tanglble fixed a55ets Flxtyrnsand Computsr hltungs •qulpm•nt •quipmgnt Total As at 1 January 2024 Additions As at 31 De¢emlxr 2024 32.ieA) 3,510 35,670 6.29) TT5 39,185 3,510 42,695 6,250 775 D•pr•¢l4tlon As at 1 January 2024 Charge frjr the year As at 31 eMr 2024 19.526 2,877 22,403 3.847 792 4,639 502 23.875 3,713 27,588 Not Book Valuè As at 31 December 2023 As at 31 Decemiw 2024 12.634 13.267 2,403 1.611 273 229 15,310 15,107 11. Funds Balanc8 at 31 De¢ethr 2024 Unrestrlct•d Gwwal Lknre5tricted futml D•signated ChIren'S brary 80.477 255.613 (231.849} 104.241 11.208 11,208} 2.516 8ZW3 255.613 105,549 Balanc• * Balancè al 31 DeTTI)er Gffi¢ral lestrictl furKI Do$nated Chiklren's 58.371 173.698 (151,5921 80,477 1,208 2,516 2,516 Total Unrestrkted fvnds fA).887 173. 151,5921 82,993 Page 14
LYNDHURsf AND DisfRicf COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER2024 12. Rekled party transartiQn5 There ¥%ere no rekted party tran%actiorts in the year. Page 15