The ITCHEN ABBAS and AVINGTON Village Hall ## **Report from the Chair of the Management Committee for the Year ending March 31[st] 2023** I have much pleasure in presenting my report for the year ending 31[st] March 2023. This report is available to all inhabitants of the two villages which we serve. It also is part of our annual return to the Charity Commission, along with the Year’s accounts and the financial summary. I consider that we have complied with the charitable objectives of the Itchen Abbas and Avington Village Hall which are :- _in the interests of social welfare, to improve the conditions of life of the inhabitants in the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of_ - _a. A village hall for use by the inhabitants, including use for:-_ - _a. Meetings, lectures and classes_ - _b. Other forms of recreation and leisure-time occupation_ - _b. An open space for the benefit of the inhabitants_ The year has seen the installation of solar panels and batteries. We have raised the funds for these from grants and public donations without having to dip into reserves and so far, the savings in electricity usage look promising. We are now considering replacing the gas boilers with an open loop Ground Source Heat Pump based upon reducing our heating costs for when our favourable energy contract ends on the 21[st] July 2024. A scheme is only viable if we can get grants from Winchester City and Hampshire Councils, their polices are geared towards climate change and we have offered to be a beacon site for them to demonstrate carbon savings to others. We have motorised the curtain tracks on the external elevation, this makes them much easier to open and close and during the winter this will contribute towards heat savings. We have installed three more flexible bollards. A number of the ash trees planted in 2000 have been removed with dieback and in May 22 the Itchen Valley Parish Council planted a Whitebeam in the car park to celebrate the Jubilee. The Itchen Valley Gardeners also planted a crab apple. The website has been updated to focus on wedding hire and this is producing new enquiries. During the year we had six weddings, against a target of eight, we need this level to cover the cost of major works and replacements. These items are building up because we have concentrated on electricity and heating work. The income from hirers was about £49,929 and expenditure, including the curtain tracks, was £48,685. Alicja Young is helping her mother Izabela and Ashley Young with the manager position, this is working well We are grateful to Ralph Matthews for being our independent examiner and for carrying out a very thorough review. The annual summary now mentions deposits and liabilities which shows the position on net Hall funds when applying for grants. We are grateful to Mike Lane for his work to replace the hanging post on which road sign is hung. I am also grateful to all the Committee for their support during the year, each one has made a valuable contribution towards the running of the Hall, it is very much a team effort. Christopher Langford – Chair of Itchen Abbas and Avington Village Hall Management Committee July 2023 ## **ITCHEN ABBAS AND AVINGTON VILLAGE HALL** ## **SUMMARISED ACCOUNTS** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD TO 31 MARCH 2023** ## **LETTINGS** |2023
£
**INCOME**
Lettings
Funds Raised for Solar Panels
Interest Received
Grants
Car Parking
Other Income
**EXPENDITURE**
Maintenance
16,989
Cleaning
11,315
Heat and Light
3,466
Insurance
1,887
Water supply and disposal
4,407
Other Administration
5,428
Major repairs
Hall improvements
Hall Manager
5,193
**Net Incoming Resources**
**available for future activities**
**Total Funds brought forward**
**Total Funds as at 31 March 2023**
**Represented by**
Tangible Assets - Land at cost
Tangible Assets - Buildings at cost
Bank balances held as:
Deposits held for hirers
Funds Raised for Solar Panels
General Funds
Total bank balances
Debtors
Assets
Less:
Creditors - hirer deposits
Provision for Redecoration
Total Assets|2023
2022
£
£
45,549
17,192
157
4,380
**67,278**
19,444
5,831
3,090
1,650
3,439
1,401

6,172
**48,685**
**18,593**
698,909
**717,502**
181,420
463,689
13,435
17,192
55,951
86,578
0
731,687
-13,435
-750
**717,502**|2022
2023
2022
£
£
£
Other Occasional Users - External
20,653
12,607
35,158
Nursery School
8,430
8,758
Other Occasional Users - Valley
4,208
4,110
6
Zumba / Swing Dance
3,426
1,388
12,667
Tennis and Badminton
2,589
1,855
4,029
Other Occasional Users - Local
1,883
4,057
Rugby Tots
1,121
635
**51,860**
Pilates & Tango
668
240
Bowls and Boules
512
240
Itchen Valley Choir
482
400
Lacemakers
465
237
Beekeepers
324
144
Valley Gardeners
229
148
IVPC
215
150
IV Parochial Church Council
128
61
Itchen Abbas School
120
60
Pure Circuits
96
Chi Gong
70

TOTAL
45,549
35,158
**41,027**
**Capital Commitment**
**10,833**
688,076
**Report of the Independent Examiner to Trustees**
**698,909**
**of Itchen Abbas and Avington Village Hall**
In my opinion the summarised accounts set out on this page are cons
with the full annual accounts, which I have examined
181,420
463,689
_Ralph Matthews - Independent Examiner_
15,018
**Statement by the Trustees of Itchen Abbas and Avington Village**
54,550
69,568
These summarised accounts are a summary of information extracted
0
the annual accounts. They may not contain sufficient information to a
a full understanding of the financial affairs of the charity. For further
714,677
information the full annual accounts should be consulted; these may b
obtained through any member of the management committee.
-15,018
-750
**698,909**
_Chairman_
_Treasurer_
There is a capital commitment for Solar Panels of £22,980 towards w
£17,192 has been collected (including grants (4,493)|2022
£
12,607
8,758
4,110
1,388
1,855
4,057
635
240
240
400
237
144
148
150
61
60
70| |---|---|---|---| ||||35,158| There is a capital commitment for Solar Panels of £22,980 towards which £17,192 has been collected (including grants (4,493) In my opinion the summarised accounts set out on this page are consistent with the full annual accounts, which I have examined ## **Statement by the Trustees of Itchen Abbas and Avington Village Hall** These summarised accounts are a summary of information extracted from the annual accounts. They may not contain sufficient information to allow for a full understanding of the financial affairs of the charity. For further information the full annual accounts should be consulted; these may be obtained through any member of the management committee. Itchen Abbas and Avington Village Hall Annual Report and Financial Statements for the year ended 31 March 2023 Charity Number 301857 Ilchen Abbas and Avington Village Hall Charity Information Location Itchen Abb3s and Amngton Village Hall Main Road Itthen Abbas Winthester Hampshire S021 1BQ General Inf0m￿tiOn The Charity was set up in 1903 to administer the Village Hall of Itchen Abbas and Avington. A new fom)a of ManagenEnt wrds sealed on 16 May 2003. Charity Number 301857 Chairman Vice Chairman Treasurer Secretary C Langford B Dawson C Kozok K Gord Other Trustees as at 31 March 2023 R Patrick J Ridley J Squire V Totlle Independent Examiner R Matthews Main Bankers Bardays Bank plc 50 je￿ St Winchester S023 8RG Page 1 Itchen Abbas alld Avington Willage Hall statsment of the Trustees, Responsibilities The13w goveming charitable fiJnds requires the trustees to prepare finanual statements for each finanual year which give a true and fair view of the stale of affairs of the fund as at the balanL* sheet dale and of ts income and expenditure for the year then ended. In preparing those financial statements, the trustees are required to= - select suitable accounting poliries and then appty them consistentty: - make judgements and estimates that are reasI￿able and prudent. The Iruslees are responsible for keeping proper books of account such as are necessary to give a true and fair view of the fund's 51ale of affairs and lo explain its financial transactions. The trustees musl also establish and maintain a satisfactory sy51em of control of the chari￿$ b¢x)ks 018ccount. its cash holdings and all its receipts and remitt3n￿S. and hence are responsible for safeguarding the assets and taking reasonable steps for the wevention of fraud and other irregularities. Page 2 ttthan Alkns and Awing￿Vil￿￿ ItwJependeTht exam1r*￿5 r8W*tto the trLtstees oflt¢hen vffll￿ Hall I rep￿ tjn accrwts ol theTrt￿ 31si 2￿. we set r*rt th ￿gE5 4 to 6. Tha ¢hariVs tr￿eS c¢nshJer Ifol ars audit is not r￿und forlFi5 seckn 144PI ofthe c￿ties Ad 2011 (ts 2011 ALI) and that inde￿ndErt ey2M1nath￿ * nee It [8 my ￿SponS￿)I￿tytO'. axsmhe ￿ accwnts wder Sectic￿ 145 ofts 2011 Art. urAlersection 14515lfbl (lthe 2011 Art ar lo stale wlEthw partirAJL9r mattws (x¥ne lo myatt8rdM. Ba4s of Inde￿nd￿nt exavnlnerfs rerK*t ey2mwtioD was camed txrt in airAxdarKewith fv ge￿ra1 DWeC￿Th ghtn by the C￿rtY ComTni5sion. An examin8ticn Ythles a review rl acc￿￿)￿ rec(*d5 kept by thartya¥J a items or disdowre5 in Ihe accfyjnts, 8Th1 sedtry eJTAanatw6from a5 I1￿ee5 curerrry any mattws. The pr￿ed￿re$ urO8rtak*)dg al be rwLved M an authr and cOnseqUth￿ cyroW LS g￿1 èsto acc￿￿￿ t￿￿eThI a 1￿ and tsr aThY rEPOrtis h'rnited totlh)se m8tt¥5 set (IA￿ lh2 *aternertt*bJw. Independert exwsinees stateme to keep aCCOLnbry recorfs wi ac(tharKX *ilh Sect￿ 1Y) of thB 2011 A(* arxl rEquirerllenls af the 2D11 Acl haTr￿ mt been rn8L ( 2.110 my opiiKJn, attti)IK￿ cKderto actwrtsto t¢ rethd. Eyfiminer Mr Ralph M81thth5 P*Je 3 Itthn Atèas arKI Av￿￿1 Vikge Hal ststemert of FinancialAcbwbe8 Icrf the YearerKled 31 k4arth 20ZJ Tol FuThYs 2022 N¢Ae Fur*Js *J23 Fl￿¥S 2023 FiThJs 2023 Income and Experxltwg Inc£mirMJ Resources Leltings Funds R8isedY¢y Sol8rPar Interest Recei¥ed Grants Car Parknry 45,549 17.192 157 45.549 17,192 151 &5,158 12,ffi7 4.tr29 Totsl knccrfnpig Re￿)U 67.278 67.278 51.860 Reswr¢es Experm Dyect Charitsbk Management ard AdIn￿ra￿l 43,4Y2 5.193 43.492 5,193 34,855 6.172 Total Rewce5 E4wded 48.685 41.027 Nei irtoming Re¥￿T¢e5 avathFJe for fLtse 18.593 1QS93 10.&33 Tolal FuTkls tYOLyM forward at 1 April 2022 12.272 96,637 688,078 Teial Fuxls as at 31 March 2￿23 620.865 96,637 717,502 69B,W9 th8n #NJ Aknoton Village Hall Balance She&t as at 31 Ilarch 2023 TfAal Funds T(Aal Funds F￿￿5 Fund8 2023 2022 Fixed Atssets Tangible Assets- Freehohj Land A&sels- New Hall Buihjing 181,420 367.lJ52 548.472 181.420 463.889 645.109 181,420 463.689 645.109 96,637 96.637 Current Assets Bank balanc88 herd 88.. D8POSits held for hrer5 - Funds R￿d ftt Solat ParELs Inote 5> General Funds 13.435 17.192 55.951 86.578 13,435 17.192 s5.￿1 86.578 15,018 S4,840 69.568 tleblors 86,578 86,578 69.568 LigbI￿.eS ounts faning dLie REdecotskn S￿king FuThJ 73.435 7x1 13.435 750 15,Of8 Net CurrtntA8$2ts 72.393 72,393 53,80 Nel Assats 698.￿9 FUr￿S df 620 865 96.637 AP￿0￿ bythe Ccmmitte8 of Management o and ￿ne￿ cfft its behaK by Chavrnan Treayjrer QJ? Page 5 FtL*en Abb&8 and Avington Vilkge H811 Not&s to th8 Acc(xJnts f(* the Year ended 31 March 2023 1. Attx)unting Pc4iue5 1.1 AtxxJunliThJ conv￿tiC The accLwJnts ar8 prepared L￿der Ihe hithicl rost c{￿V￿￿.¢￿ and indude Ihe results cl Ihe charitys operations, all of whith are 1.2 Charilies Ad 1993 The accounts have LEen th8wn up in accL*dats with Ihe Statwn*)t of Recornrnended PraGke. The Charity has an unrestricted fund. which ts used lor rn￿1 a(*vits"es. and a restri¢ted fund which 15 used to re￿￿ rnonies raised and grants rewed specthG81ty the new lfillage Hall. The level of bank balances is ¢on51dered suffirAenl to meet the n￿nIng o)sts of Ihe Hal and to prowde hjnds desirdb improvernents a5 tr￿Y wise. 1.3 Tangible fixed assets and depte(xali No depreoats"￿ is prwded M freehL4d land. buikJiryJs ry*ned rent￿ inc￿￿2. 2. Dire¢t Charit8bJ8 Expendilure 20 Maintwgnce leaThng Heat Light Insurance Waier suppty a￿j (fiswl Other Administrabon Hall improvernents Matsor Repa¢rs 16,989 11,315 3.466 19.444 5,831 3,0 1,650 3,439 1,401 5.428 43,492 34,855 3. Managemerrt and Administrati H*1 Manager 5,193 5,193 6.172 8.172 4. FIX￿ Assets Frethkl Land New Hall BuildiThJ Tolal At 31 MarL* 2022 Ad¢thborKs in ygar 181.420 463,689 645.109 At 31 M¥th 2023 181,420 463.689 645,109 5. Capital Cornmitrnent There is a capital ccmnmibnsitfor Sdar Pands of£22.980 loward5 £17.192 h8S been t￿llected linduding grants £4,493) Page 6 Itchen Abbas and Avington Village Hall Details of Items in the Accounts a5 at March 2023 2022-23 2021-22 LE￿INGs Other Occasional Users- Exiemal Nursery School Zumba I Swing Dance Other Occasional Users - Va[￿Y Tennis and Badminton Tumble Tots Rugby Tots Pilates & Tango Olher Occasional Users- Local Lacemakers Chi Gong Pure Circuits Itchen Valley Choir Bowls and Boules Itchen Abbas School IV Parochial Church Council Beekeepers Valley Gardeners Ivpc Flower Show 20.653 8,430 3,426 4,208 2,589 12,607 8,758 1.388 4,110 1,855 1,121 668 1,883 465 635 240 4,057 237 70 482 512 120 128 324 229 215 400 240 60 61 144 148 150 45,549 35,158 MONEY RAISING EFFORTS Solar Panels Grants for solar panels Grants - other 12,699 4,493 12,667 17,192 12,667 OTHER INCOME Car parking Interest Post event cleaning Communty evenls 4.380 157 4,029 4.537 4.035 TOTAL INCOMING RESOURCES 67.278 51,860 Page 7 )￿0 OzoA￿Or£0&￿S&>>>llLV D tFJ 00¢5> o)N ru> JrOMMa) (ii£>o>ri ljliijel illl oj nj uj O IL O- o