## **Trustees’ annual report (including Directors’ report) for the period**
## **From: 1[st] April 2021 to: 31[st] March 2022**
## **Charity name: HIGHCLERE VILLAGE HALL**
**Charity registration number: 301852**
**Company number:**
## **Objectives and activities**
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SORP
reference
Summary of the purposes Para 1.17 For the use of the residents of
of the charity as set out Highclere and neighbourhood.
in its governing
document
Summary of the main Para 1.17 and The Hall provides facilities for;
activities in relation to 1.19 exercise (dance, keepfit, yoga,
those purposes for the pilates) drama, music, dinners,
public benefit, in committee meetings, children’s
particular, the activities, parties and local and Government
projects or services elections.
identified in the
accounts.
Statement confirming Para 1.18 Yes the committee has had regard
whether the trustees to guidance.
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
## **Achievements and performance**
||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|**The Hall is the only general**
**meeting place within the village**
**for residents, where they can fnd**
**the array of events and facilities**
**available.**
**The hall enjoys nearly full**
**bookings on a weekly basis.**||
|---|---|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Para 1.41 Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives
Other
## **Financial review**
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Review of the charity’s Para 1.21 The Trustee’s consider the
financial position at the financial position at the end of the
end of the period period is satisfactory.
Statement explaining the Para 1.22 The policy is to invest the reserves
policy for holding on bank deposit, and the Trustee’s
reserves stating why they consider it is prudent to hold
are held reserves.
Amount of reserves held Para 1.22 £53,262
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Para 1.47 The charity’s principal sources of funds (including any fundraising) Para 1.46 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Other
## **Structure, governance and management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Trust deed dated 8th July 1959
document: for example,
trust deed, memorandum
and articles of
association etc
How is the charity Para 1.25 Unincorporated association
constituted?
for example limited
company, unincorporated
association, CIO
Trustee selection Para 1.25 The Trust Deed states the
methods including details constitution of the Management
of any constitutional Committee. Residents are able to
provisions e.g. election to put themselves forward for the
post or name of any committee at the AGM.
person or body entitled During the year the committee has
to appoint one or more the power to co-opt new
trustees committee members to hold office.
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**Additional information (optional)** You may choose to include further statements where relevant about: Para 1.51 Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Other
## **Reference and administrative details**
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Charity name Highclere Village Hall
Other name the charity
uses
Registered charity 301852
number
Charity’s principal Andover Road
address Highclere
Newbury
Berkshire
RG20 9QS
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 M Jenkins Chair
2 I Briggs Treasurer
3 Mrs I. Gardner Secretary
4 Mrs J Boulton
5 Mrs V Dunmore
6 N Leah
7 Mrs M McQuillen
8 B Wall
9 Mrs H Whitworth
10 M Williams
11 Mrs H Stillman
12
13
14
15
16
17
18
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19 20
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year Highclere Parish Council**
Funds held as custodian trustees on behalf of others Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements n/a for safe custody and segregation of such assets from the charity’s own assets
## Additional information (optional)
## **Names and addresses of advisers (optional information)**
|**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staf members (optional**
**information)**|||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
Other optional information
## **Declarations**
**The company has taken advantage of the small companies’ exemption in preparing the report above.**
**The trustees declare that they have approved the trustees’ report (including directors’ report) above.**
## **Signedon behalf of the charity’s trustees/directors**
**Signature(s)**
**Full name(s)** Charles Michael Jenkins
**Position (for example** Chair **Secretary, Chair, etc) Date**
## **HIGHCLERE VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022**
||**2,022**|**2021**|
|---|---|---|
||**Unrestricted**|**Unrestricted**|
||**funds**|**funds**|
|||**£**|
|**RECEIPTS AND PAYMENTS**|||
|**Receipts**|||
|Voluntary Receipts||10,000|
|Charitable activities|10,224|3,522|
|Activities for generating funds|18,700|8,400|
|Investment interest|8|25|
||28,932|21,947|
|**Payments**|||
|Costs of charitable activities|10,851|13,392|
|Costs of generating funds|3,984|1,159|
|Purchase of fxed assets|3,501|7,694|
||18,336|22,245|
|**Net of Receipts/(Payments)**|10,596|-298|
|Cash funds last year end|55,168|55,466|
|**Cash funds this year end**|65,764|55,168|
|**STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2022**|||
|**Cash funds**|||
|Cash|469|322|
|Bank current account|2,000|1,559|
|Bank deposit account|63,295|53,287|
||65,764|55,168|
|**Assets retained for the charity's own use**|||
||**Fund to which**|**asset belongs**|
|Stock|Unrestricted funds||
|Furniture and equipment|Unrestricted funds||
|Land and building|Unrestricted funds||
|**Signed on behalf of all the trustees**||Date of|
|Signature|Print name|approval|
|**Highclere Village Hall**
**Activities for generating funds**
Wassail party
Theatrical events
Rent of fat
**Charitable activities**
Total receipts
Less: Activities for generating funds
Bank interest
**Costs of generating funds**
Wassail
Events
Flat refurbs and expenses
**Costs of charitable activities**
Total payments
Less: Costs of generating funds|**Receipts and Payments Workings**|
|---|---|
||
**2020**
**2019**
2,857.72
3,251.89
3,143.21
752.90
8,400.00
4,900.00
14,400.93
8,904.79
27,244.68
21,613.07
-14,400.93
-8,904.79
-101.38
-64.55
12,742.37
12,643.73
1,513.50
1,684.94
2,454.33
733.30
1,159.20
3,427.53
5,127.03
5,845.77
24,655.13
19,766.94
-5,127.03
-5,845.77
19,528.10
13,921.17|
## **Note**
Calculations linking the Management Accounts to the Published Accounts
## **Independent Examiner’s Report**
## **Report to the trustees of Highclere Village Hall**
## **On the accounts for the year ended 31 March 2022 Charity**
## **no. 301852**
## **Set out on page**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] March 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that, in any material respect:
- accounting records were not kept in accordance with section 130 of the Act, or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed
Date
James B Hirst FCA
Mundey Cottage, Star Lane.
Highclere, Newbury, RG20 9PL