|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report**|||||**for theperiod**|||
|**From**|Period start date|||**To**|Period end date|||
||01|07|2022||30|06|2023|
## Section A Reference and administration details
## **Charity name** Hawkley Parish Hall
**Other names charity is known by Registered charity number (if any)** 301847 **Charity's principal address** Hawkley Parish Hall Upper Green Hawkley **Postcode GU33 6NF**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mr. Nicholas Davis|Chair|||
||Mrs Emma Martin|Clerk|||
||Mrs Mary
Crittenden||||
||Mrs. IsyLarge||||
||Mr Richard Little||||
||Mr Ed Peel||From January2023||
||Mrs Joanna
Humphrey||||
||Miss Elisabeth
Hawkins||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
**Name Dates acted if not for whole year**
**TAR**
**April 2009**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
SCHEME DATED 23 AUGUST 1963
(eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Trustees are appointed by existing trustees and chosen from village clubs, Trustee selection methods societies and other users of the parish hall.
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
PROVIDES BUILDINGS / FACILITIES / OPEN SPACE for the villagers of Hawkley.
**Summary of the objects of the charity set out in its governing document**
**TAR**
**April 2009**
2
Hawkley Parish Hall provides and maintains a building for the use of villagers. It provides and maintains an open space for the use of sporting activities for villagers and also provides and maintains outdoor play equipment for the children in the village.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
The charity is run by volunteers. Groundwork is done voluntarily by local residents.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
**April 2009**
3
Section D Achievements and performance
This year we upgraded the village play area. Fundraising commenced in **Summary of the main** May 2022 and we finished the project in May 2023. **achievements of the charity during the year** The hall continues to be a success and is used by many club and societies that involve the residents of Hawkley and surround.
**TAR**
**April 2009**
4
## **Section E Financial review**
**Brief statement of the**
**charity’s policy on reserves**
The charity’s reserve policy is to have a reserve of £10,000 in order to pay for any unforeseen expense that may arise through a building expense.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The charity’s income comes largely from the hire of the Hall and grounds. Other income comes from various fundraising activities including the village fete, harvest festival supper and village quiz night.
Expenditure is related to the running and maintenance of the Hall and grounds in order to meet the objectives set out in the governing document.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** N Davis **Position (eg Secretary, Chair,** Chair **etc)**
**Date** 13/11/2023
**TAR**
**April 2009**
5
**Hawkley Parish Hall Trust - Balance Sheet - 30th June 2023**
|Note
**Fixed assets**
**Tangible assets**
**3**
**Investments**
**_Total fixed assets_**
**Current assets**
**Stock and work in progress**
**Debtors**
**5**
**NSI Income Bonds**
**Cash at bank and in hand**
**_Total current assets_**
**Creditors: amounts falling due within**
**one year**
**6**
**_Net current assets/(liabilities)_**
**_Total assets less current liabilities_**
**Creditors: amounts falling due after**
**one year**
**6**
**Provisions for liabilities and charges**
**_Net assets_**
**Funds of the Charity**
**Unrestricted funds**
**7**
**Designated funds**
**7**
**Total unrestricted funds**
**Restricted income funds**
**7.2**
**Endowment funds**
**_Total funds_**|**2023**
**2022**
**£**
**£**
F01
F01
370,998
319,070
-
-|
|---|---|
||370,998
319,070|
||-
-
-
-
-
-
38,897
59,517|
||38,897 59,517|
||2,156 2,355|
||36,741
57,162|
|||
||407,739
376,232|
||-
-
-
-|
||407,739
376,232|
||370,436
329,669
-
-|
||370,435 329,669|
||37,304
46,563
-
-|
||407,739
376,232|
Signed by one or two trustees on behalf of all the trustees
||Charity No
(if any)
301847
**Period**
**start**
**date**
**01/07/2022**
**To**
**Period end**
**date**
**30/06/2023**
**Hawkley Village Hall Trust**
**CC39a**
Annual accounts for the period|Charity No
(if any)
301847
**Period**
**start**
**date**
**01/07/2022**
**To**
**Period end**
**date**
**30/06/2023**
**Hawkley Village Hall Trust**
**CC39a**
Annual accounts for the period|
|---|---|---|
||||
|**Section A**|
**Statement of financial activities**||
|**Descriptions by natural**
**category**
Note
**Unrestricte**
**d funds**
**Restricted**
**income**
**funds**
**Endowmen**
**t funds**
**Total this**
**year**
**Total last**
**year**
**£**
**£**
**£**
**£**
**£**
**Incoming resources**
F01
F02
F03
F04
F04
Hire of Hall and Grounds (note 10)
4,816
4,816
10,605
General Donations
677
-
677
1,667
Film Night Profits
977
977
607
Fundraising
3,495
3,495
1,218
Microgeneration (PV)
0
-
-
909
Bank Deposit Account Interest
467
467
17
Play Area Donations
36,170
36,170
10,459
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
10,432
36,170
-
46,602
25,481
**Resources expended (Note 3)**
Authorised Expenses
1,418
-
-
1,418
1,216
Depreciation
3,001
-
-
3,001
2,792
Insurance
1,148
-
-
1,148
1,074
Light and Heat
2,965
-
-
2,965
1,905
Miscellaneous
400
-
-
400
855
Premises Licence/Rates
269
-
-
269
349
Professional Fees
841
-
-
841
421
Repairs and Maintenance
4,286
-
-
4,286
8,420
Subscriptions
552
-
-
552
429
Water Rates
214
-
-
214
96
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
15,095
-
-
15,095
17,559
4,663
-
36,170
-
31,507
7,923
-
-
-
-
4,663
-
36,170
-
31,507
7,923
**_Total incoming resources_**
**_Total resources expended_**
**_Net incoming/(outgoing) resources_**
**_before transfers_**
**_Gross transfers between funds_**
**_Net incoming/(outgoing) resources_**
**_before other recognised_**
**_gains/(losses)_**|||
|||10,432
36,170
-
46,602
25,481|
|||1,418
-
-
1,418
1,216
3,001
-
-
3,001
2,792
1,148
-
-
1,148
1,074
2,965
-
-
2,965
1,905
400
-
-
400
855
269
-
-
269
349
841
-
-
841
421
4,286
-
-
4,286
8,420
552
-
-
552
429
214
-
-
214
96
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|
|||15,095
-
-
15,095
17,559
4,663
-
36,170
-
31,507
7,923|
|||-
-
-
-|
|||4,663
-
36,170
-
31,507
7,923|
**Other recognised gains/(losses)** Gains and losses on revaluation of fixed assets for the charity’s own use Gains and losses on investment assets
_**Net movement in funds**_
## **Total funds brought forward**
_**Total funds carried forward**_
||||-|-|-|
|---|---|---|---|---|---|
||-|-|-|-|-|
||4,663
-|36,170|-|31,507|7,923|
||329,670|46,562|-|376,232|368,309|
||325,007|82,732|-|407,739|376,232|
|||||||
**Hawkley Parish Hall Trust Notes to the accounts 30thJune 2023**
Note 1 Basis of preparation
_**This section should be completed by all charities.**_
## **1.1 Basis of accounting**
These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:
- Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); • and with Financial Reporting Standards for Smaller Enterprises (FRSSE);
- and with the Charities Act 1993.
## **1.2 Change in basis of accounting**
There has been no change to the accounting policies (valuation rules and methods of accounting) since last year.
## **1.3 Changes to previous accounts**
No changes have been made to accounts for previous years.
## **Note 2 Accounting policies**
_**This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.**_
## **INCOMING RESOURCES**
|**Recognition of incoming**|These are included in the Statement of Financial Activities (SoFA) when:|
|---|---|
|**resources**||
||· the charity receives the resources;|
|**Incoming resources with**|Where incoming resources have related expenditure (as with fundraising or contract income) the incoming|
|**related expenditure**|resources and related expenditure are reported gross in the SoFA.|
|**Grants and donations**|Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the|
||resources.|
|**Tax reclaims on donations and**
**gifts**|Incoming resources from tax reclaims are included in the SoFA on receipt.|
|**Contractual income and**|This is only included in the SoFA once the related goods or services have been delivered.|
|**performance related grants**||
|**Donated services and facilities**|These are only included in incoming resources (with an equivalent amount in resources expended) where|
||the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these|
||resources is the estimated value to the charity.|
|**Volunteer help**|The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.|
|**Investment income**|This is included in the accounts when receivable.|
|**Investment gains and losses**|This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing|
||investments to market value at the end of the year.|
|**EXPENDITURE AND LIABILITIES**||
|**Liability recognition**|Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay|
||out resources.|
|**Grants with performance**|Where the charity gives a grant with conditions for its payment being a specific level of service or output to|
|**conditions**|be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the|
||specified service or output.|
|**Grants payable without**|These are only recognised in the accounts when a commitment has been made and there are no conditions|
|**performance conditions**|to be met relating to the grant which remain in the control of the charity.|
|**ASSETS**||
|**Tangible fixed assets for use**|These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at|
|**by charity**|cost or a reasonable value on receipt.|
|**Investments**|Investments quoted on a recognised stock exchange are valued at market value at the year end. Other|
||investment assets are included at trustees' best estimate of market value.|
|**Stocks and work in progress**|These are valued at the lower of cost or market value.|
**Hawkley Parish Hall Trust Notes to the accounts 30thJune 2023**
## **Note 3 Tangible fixed assets**
## **3.1 Cost or valuation**
**----- Start of picture text -----**
Freehold Other land & Playground Fixtures, Tennis Court Total
land & buildings Equipment fittings and and Cricket
buildings equipment Net
£ £ £ £ £
Balance brought 297,024 - 7,998 27,436 36,840 369,298
forward 1 Jul 2022
Additions - - 54,929 - - 54,929
Revaluations - - - - -
Disposals - - - 7,998 - - 7,998
Transfers * - - - - -
Balance carried 297,024 - 54,929 27,436 36,840 416,229
forward
3.2 Accumulated depreciation and impairment provisions
**Basis RB RB RB
** Rate 20% 20% 10%
Balance brought - - 7,311 25,656 17,262 50,228
forward 1 Jul 2022
Depreciation charge - - - 356 1,958 2,314
for year
Impairment - - - - -
provisions
Revaluations - - - - -
Disposals - - - 7,311 - - 7,311
Transfers* - - - - -
Balance carried - - - 0 26,012 19,220 45,231
forward
3.3 Net book value
Brought forward 297,024 - 687 1,780 19,578 319,070
Carried forward 297,024 - 54,929 1,424 17,620 370,998
**----- End of picture text -----**
**Note - Tennis Court Not depreciated in 15/16 as it was not complete at the end of the year.**
## **Note 4 Details of certain items of expenditure**
## **4.1 Trustee expenses**
## _**Please provide details of the amount of any payment or**_
**----- Start of picture text -----**
||||
|---|---|---|
|2023|2022|
|Number of trustees who were paid expenses|0|0|
|Nature of the expenses|
|Total amount paid|£ -|£ -|
|4.2 Fees for examination or audit of the accounts|
|Please provide details of the amount paid for any statutory external|
|2023|2022|
|£|£|
|Independent examiner’s or auditors' fees for|0|0|
|Other fees (for example: advice,|
**----- End of picture text -----**
**Hawkley Parish Hall Trust Notes to the accounts 30thJune 2023**
## **Note 5 Debtors and prepayments**
## _**Please complete this note if the charity has any debtors or prepayments.**_
**Analysis of debtors Trade debtors Other debtors Prepayments and accrued income**
**----- Start of picture text -----**
Amounts falling due Amounts falling due
within one year after more than one
2023 2022 2023 2022
£ £ £ £
- - - -
- - - -
- - - -
Total - - - -
-
**----- End of picture text -----**
## **Note 6 Creditors & Accruals**
**6.1 Analysis of creditors**
|
**Loans and overdrafts**
**Trade creditors**
**Amounts due to subsidiary and associated**
**undertakings**
**Other creditors**
**Accruals and deferred income**
**Total**|**2023**
**2022**
**2023**
**2022**
**£**
**£**
**£**
**£**
- - - -
- - - -
- - - -
2,156 2,355 - -
- - - -
**Amounts falling due**
**within one year**
**Amounts falling due**
**after more than one**|
|---|---|
||2,156 2,355 - -|
## **Hawkley Parish Hall Trust Notes to the accounts 30thJune 2023**
## **Note 7 Endowment and restricted income funds**
_**Please complete this section if the charity has any endowment or restricted income funds.**_
## **7.1 Funds held**
**Please give a brief description of any of the following type of funds held by the charity:**
- **permanent endowment funds (PE);**
- **expendable endowment funds (EE); and**
- **restricted income funds, including special trusts, of the charity (R).**
- **other funds .**
**----- Start of picture text -----**
Type PE, EE
Fund Name Purpose and restrictions
, R or other
Restricted Village Hall R
Restricted for future building expenses.
Rebuilding Fund
R
Restricted to pay for play area future expenditure
Play Area Restricted Fund
R
Restricted Fund - Cash
Trustees Cash Reserve Policy
Reserve Policy
**----- End of picture text -----**
## **7.2 Movements of major funds**
## _**Please give details of the movements of the major funds summarised in the restricted and endowment columns of the Statement of Financial Activities.**_
**----- Start of picture text -----**
Fund Fund
balances balances
brought Incoming Resources Gains and carried
forward resources expended Transfers losses forward
Fund names £ £ £ £ £ £
Restricted Village Hall -
Rebuilding Fund 26,103 - 26,103
Play Area Restricted Fund 10,459 36,170 - 54,928.80 9,500 - 1,201
Restricted Fund - Cash
Reserve Policy 10,000 - - - 10,000
- - - - - -
- - - - - -
- - - - - -
Total Funds 46,562 36,170 - 54,929 9,500 - 37,304
**----- End of picture text -----**
## **7.3 Transfers between funds**
## _**Please give details of any transfers between funds.**_
|**From Fund (Name)**|**To Fund (Name)**|**Reason**|**Amount**|
|---|---|---|---|
|Unrestricted Funds|Play Area Restricted|Village Hall Contribution to Play Area|12,500|
|||||
|||||
|||||
## **7.4 Analysis of net assets between funds**
|**7.4 Analysis of net assets between funds**||
|---|---|
|**Fixed assets**
**Investments**
**Net current assets**
**Creditors due in more**
**than one year and**
**provisions**
**Total net assets**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowed**
**funds**
**Total**
**£**
**£**
**£**
**£**
370,997
-
- 370,997
-
-
-
-
- 562
37,304
- 36,741|
||370,435 37,304
- 407,739|
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees** Charity Name **Hawkley Village Hall Trust On accounts for the year** 30[th] June 2023 **Charity no** 301847 **ended (if any) Set out on pages** 1-6 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 / 06 / 2023. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- **Independent** I have completed my examination. I confirm that no material matters have
- **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|**Date:**|01/01/2024|
|---|---|---|
||||
||||
||Charles Butcher||
||||
||ACA||
||||
||Woodhill, Hawkley, Liss, Hampshire GU33 6LX||
1
**Oct 2018**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**