2022-06-30-accounts - Parish Hall

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Trustees' Annual Report					for theperiod
From	Period start date			To	Period end date
	01	07	2021		30	06	2022

Section A Reference and administration details

Charity name Hawkley Parish Hall

Other names charity is known by Registered charity number (if any) 301847 Charity's principal address Hawkley Parish Hall Upper Green Hawkley Postcode GU33 6NF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Mr. Nicholas Davis	Chair
Mrs Emma Martin	Clerk
Mrs Mary Crittenden
Mrs. IsyLarge
Mr Richard Little
Mr Vivian Evans		Until January2023
Mrs Joanna Humphrey
Miss Elisabeth Hawkins










Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

April 2009

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

SCHEME DATED 23 AUGUST 1963

(eg. trust deed, constitution)

How the charity is constituted

Trust

(eg. trust, association, company)

Trustees are appointed by existing trustees and chosen from village clubs, Trustee selection methods societies and other users of the parish hall.

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

PROVIDES BUILDINGS / FACILITIES / OPEN SPACE for the villagers of Hawkley.

Summary of the objects of the charity set out in its governing document

TAR

April 2009

Hawkley Parish Hall provides and maintains a building for the use of villagers. It provides and maintains an open space for the use of sporting activities for villagers and also provides and maintains outdoor play equipment for the children in the village.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

The charity is run by volunteers. Groundwork is done voluntarily by local residents.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

April 2009

Section D Achievements and performance

Summary of the main achievements of the charity during the year

This year we needed to upgrade the village play area. Fundraising commenced in May 2022 and we hope to bring the project to completion in March 2023. The hall continues to be a success and is used by many club and societies that involve the residents of Hawkley and surround.

TAR

April 2009

Section E Financial review

Brief statement of the

charity’s policy on reserves

The charity’s reserve policy is to have a reserve of £10,000 in order to pay for any unforeseen expense that may arise through a building expense.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

The charity’s income comes largely from the hire of the Hall and grounds. Other income comes from various fundraising activities including the village fete, harvest festival supper and village quiz night.

Expenditure is related to the running and maintenance of the Hall and grounds in order to meet the objectives set out in the governing document.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) N Davis Position (eg Secretary, Chair, Chair etc)

Date 13/02/2023

TAR

April 2009

Hawkley Parish Hall Trust - Balance Sheet - 30th June 2022

Note Fixed assets Tangible assets 3 Investments *Total fixed assets* Current assets Stock and work in progress Debtors 5 NSI Income Bonds Cash at bank and in hand *Total current assets* Creditors: amounts falling due within one year 6 *Net current assets/(liabilities)* *Total assets less current liabilities* Creditors: amounts falling due after one year 6 Provisions for liabilities and charges *Net assets* Funds of the Charity Unrestricted funds 7 Designated funds 7 Total unrestricted funds Restricted income funds 7.2 Endowment funds *Total funds*	2022 2021 £ £ F01 F01 319,070 321,862 - -
	319,070 321,862
	- - - - - - 59,517 49,327
	59,517 49,327
	2,355 2,820
	57,162 46,507

	376,232 368,370
	- - - -
	376,232 368,369
	329,669 367,266 - -
	329,669 367,266
	46,563 1,103 - -
	376,232 368,369

Signed by one or two trustees on behalf of all the trustees

Date of approval

7,863

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----- Start of picture text -----
Hawkley Village Hall Trust Charity No
(if any) 301847
Annual accounts for the period CC39a
Period
start To Period end
date 01/07/2021 date 30/06/2022
----- End of picture text -----

Section A Statement of financial activities null

					Restricted	Restricted
Descriptions by natural			Unrestricte		income		Endowmen		Total this	Total		last
category		Note		d funds	funds		t funds		year		year
				£	£		£		£		£
Incoming resources				F01	F02		F03		F04		F04
Hire of Hall and Grounds (note 10)				10,605					10,605		5,278
General Donations				1,667		-			1,667		1,520
Film Night Profits				607					607			-
Fundraising				1,218					1,218			-
Microgeneration (PV)		0		909					909		1,704
Bank Deposit Account	Interest			17					17			7
Play Area Donations					10,459				10,459			-
									-			-
				-		-		-	-			-
				-		-		-	-			-
				-		-		-	-			-
*Total incoming resources*				15,022	10,459			-	25,481		8,508
Resources expended (Note 3)
Authorised Expenses				1,216		-		-	1,216			-
Depreciation				2,792		-		-	2,792		3,188
Insurance				1,074		-		-	1,074		1,435
Light and Heat				1,905		-		-	1,905		1,200
Miscellaneous				855		-		-	855			678
Premises Licence/Rates				349		-		-	349			353
Professional Fees				421		-		-	421			60
Repairs and Maintenance				8,420		-		-	8,420		3,652
Subscriptions				429		-		-	429			471
Water Rates				96		-		-	96			32
						-		-	-			-
						-		-	-			-
						-		-	-			-
				-		-		-	-			-
*Total resources expended*				17,559		-		-	17,559		11,068
*Net incoming/(outgoing) resources*
*before transfers*			-	2,536	10,459			-	7,923	-	2,560
*Gross transfers between funds*				-				-	-			-
*Net incoming/(outgoing) resources*
*before other recognised*
	*gains/(losses)*		-	2,536	10,459			-	7,923	-	2,560

Other recognised gains/(losses)

Gains and losses on revaluation of fixed assets for the charity’s own use Gains and losses on investment assets

Net movement in funds

Total funds brought forward

Total funds carried forward

		-	-	-
-	-	-	-	-
2,536 -	10,459	-	7,923	2,560 -
367,206 364,670	1,103 11,562	- -	368,309 376,232	370,869 368,309

Hawkley Parish Hall Trust Notes to the accounts 30thJune 2022

Note 1 Basis of preparation

This section should be completed by all charities.

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:

Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); • and with Financial Reporting Standards for Smaller Enterprises (FRSSE);
and with the Charities Act 1993.

1.2 Change in basis of accounting

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year.

1.3 Changes to previous accounts

No changes have been made to accounts for previous years.

Note 2 Accounting policies

This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.

*This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional* *policy has been adopted then this is detailed in the box below.*	*This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional* *policy has been adopted then this is detailed in the box below.*
INCOMING RESOURCES
Recognition of incoming	These are included in the Statement of Financial Activities (SoFA) when:
resources
	· the charity receives the resources;
Incoming resources with	Where incoming resources have related expenditure (as with fundraising or contract income) the incoming
related expenditure	resources and related expenditure are reported gross in the SoFA.
Grants and donations	Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the
	resources.
Tax reclaims on donations and gifts	Incoming resources from tax reclaims are included in the SoFA on receipt.
Contractual income and	This is only included in the SoFA once the related goods or services have been delivered.
performance related grants
Donated services and facilities	These are only included in incoming resources (with an equivalent amount in resources expended) where
	the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these
	resources is the estimated value to the charity.
Volunteer help	The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Investment income	This is included in the accounts when receivable.
Investment gains and losses	This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing
	investments to market value at the end of the year.
EXPENDITURE AND LIABILITIES
Liability recognition	Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay
	out resources.
Grants with performance	Where the charity gives a grant with conditions for its payment being a specific level of service or output to
conditions	be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the
	specified service or output.
Grants payable without	These are only recognised in the accounts when a commitment has been made and there are no conditions
performance conditions	to be met relating to the grant which remain in the control of the charity.
ASSETS
Tangible fixed assets for use	These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at
by charity	cost or a reasonable value on receipt.
Investments	Investments quoted on a recognised stock exchange are valued at market value at the year end. Other
	investment assets are included at trustees' best estimate of market value.
Stocks and work in progress	These are valued at the lower of cost or market value.

Hawkley Parish Hall Trust Notes to the accounts 30thJune 2022

Note 3 Tangible fixed assets

3.1 Cost or valuation

----- Start of picture text -----
Freehold Other land & Playground Fixtures, Tennis Court Total
land & buildings Equipment fittings and and Cricket
buildings equipment Net
£ £ £ £ £
Balance brought 297,024 - 7,998 27,436 36,840 369,298
forward 1 Jul 2022
Additions - - - - - -
Revaluations - - - - -
Disposals - - - - -
Transfers * - - - - -
Balance carried 297,024 - 7,998 27,436 36,840 369,298
forward
3.2 Accumulated depreciation and impairment provisions
Basis RB RB RB
Rate 20% 20% 10%
Balance brought - - 7,139 25,210 15,087 47,436
forward 1 Jul 2022
Depreciation charge - - 172 445 2,175 2,792
for year
Impairment - - - - -
provisions
Revaluations - - - - -
Disposals - - - - -
Transfers - - - - -
Balance carried - - 7,311 25,656 17,262 50,228
forward
3.3 Net book value
Brought forward 297,024 - 859 2,226 21,753 321,862
Carried forward 297,024 - 687 1,780 19,578 319,070
----- End of picture text -----*

Note - Tennis Court Not depreciated in 15/16 as it was not complete at the end of the year.

Note 4 Details of certain items of expenditure

4.1 Trustee expenses

Please provide details of the amount of any payment or

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2022 2021
Number of trustees who were paid expenses 0 0
Nature of the expenses
Total amount paid £ - £ -
4.2 Fees for examination or audit of the accounts
Please provide details of the amount paid for any statutory external
2022 2021
£ £
Independent examiner’s or auditors' fees 0 0
Other fees (for example: advice,
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Hawkley Parish Hall Trust Notes to the accounts 30thJune 2022

Note 5 Debtors and prepayments

Please complete this note if the charity has any debtors or prepayments.

Analysis of debtors Trade debtors Other debtors Prepayments and accrued income Total	2022 2021 2022 2021 £ £ £ £ - - - - - - - - - - - - Amounts falling due within one year Amounts falling due after more than one year
	- - - -
	-

Note 6 Creditors & Accruals

6.1 Analysis of creditors

. y Loans and overdrafts Trade creditors Amounts due to subsidiary and associated undertakings Other creditors Accruals and deferred income Total	2022 2021 2022 2021 £ £ £ £ - - - - - - - - - - - - 2,355 2,820 - - - - - - Amounts falling due within one year Amounts falling due after more than one year
	2,355 2,820 - -

Hawkley Parish Hall Trust Notes to the accounts 30thJune 2022

Note 7 Endowment and restricted income funds

Please complete this section if the charity has any endowment or restricted income funds.

7.1 Funds held

Please give a brief description of any of the following type of funds held by the charity:

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· permanent endowment funds (PE);
· expendable endowment funds (EE); and
· restricted income funds, including special trusts, of the charity (R).
· other funds .
Type PE, EE
Fund Name Purpose and restrictions
, R or other
R
Restricted Village Hall Restricted for future building expenses.
Rebuilding Fund
R
Restricted to pay for play area future expenditure
Play Area Restricted Fund
Restricted Fund - Cash R
Trustees Cash Reserve Policy
Reserve Policy
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7.2 Movements of major funds

Please give details of the movements of the major funds summarised in the restricted and endowment columns of the Statement of Financial Activities.

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Fund Fund
balances balances
brought Incoming Resources Gains and carried
forward resources expended Transfers losses forward
Fund names £ £ £ £ £ £
12,500
Restricted Village Hall
Rebuilding Fund 1,103 - 13,603
22,960
Play Area Restricted Fund - - - - 22,960
Restricted Fund - Cash 10,000
Reserve Policy - - - - 10,000
- - - - - -
- - - - - -
- - - - - -
Total Funds 1,103 - - 45,460 - 46,563
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7.3 Transfers between funds

*Please give details of any*	*transfers between funds.*
From Fund (Name)	To Fund (Name)	Reason	Amount
Unrestricted Funds	Rebuilding Fund	To allocate cash to specific funds	12,500
Unrestricted Funds	Play Area Restricted	To allocate cash to specific funds	22,960
Unrestricted Funds	Cash reserve Policy Fund	To allocate cash to specific funds	10,000

7.4 Analysis of net assets between funds

Fixed assets Investments Net current assets Creditors due in more than one year and provisions Total net assets

Unrestricted	Restricted	Endowed	Endowed	Total
funds	funds	funds
£	£	£		£
319,070	-		-	319,070
-	-		-	-
10,599	46,563		-	57,162



329,669	46,563		-	376,232

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ HAWKLEY PARISH HALL TRUST members of

On accounts for the year ended

30/06/2022

Charity no 301847 (if any)

Set out on pages

1-6

(remember to include the page numbers of additional sheets)

Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by •
the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.

March 2012

IER

Date: 14/02/2023 Signed: Name: Charlie Butcher Relevant professional ACA qualification(s) or body (if any): Address: Woodhill, Hawkley Section B Disclosure

Only complete if the examiner needs to highlight material problems.

March 2012

IER

Give here brief details of any items that the examiner wishes to disclose .

March 2012

IER