Hambledon Village Hall
Chair of Trustees report for 2022
As we came out of lock down, we were pleased to provide the venue for many private celebrations as well as the annual village events run by our marvellous clubs, societies and organisations. There were very few weekends when our bookings diary was empty. Families and friends were making up for the times of isolation so a massive thank you to all who supported us.
Unfortunately, as inflation started its squeeze, and the cold weather hit, towards the end of the year the bookings dwindled. We really hope that we can turn this trend around and the predicted deficit will be averted. Financial strains have been compounded by increased material costs impacting general maintenance work, our ASHP units finding it difficult to cope with the extreme low temperatures this winter, and, being out of their warranty period, very high repair charges have been incurred. We were also dealt a blow by the Parish Council’s decision to remove VH grounds from their Village maintenance contract. Their contribution of just £400 effectively left us with over £800 more to fund for the year. Talks are ongoing regarding funding for the coming year and beyond.
The only income we receive is from the hire of the hall so the more we can do to encourage others to use us will impact on how we set our Rates of Hire this year We have not increased them since 2020, when local club and society rates remained the same but this could change, as you will hear from the Treasurer’s report.
Putting all this to one side it has been another busy year for those involved in the various projects. The Bar (Ron Turner) Room has undergone a transformation at minimal cost by simply painting the walls and beams, removing the “hitching Post”, changing the door hinges and improving the lighting. Finishing touches such as Tablecloths has made this a proper room – quite a selling point when showing prospective hirers around. At the same time, the kitchen was freshened up with a lick of paint which improved it greatly.
Following consultation with the WI, the Tapestries were moved into the Meeting Room which may be renamed the History Room. This room may be viewed by anyone using the VH –other items of village interest may be displayed in there.
The Main Hall including the Stage has new curtains and sound quality has been improved enormously by Acoustic Boards being fixed to the ceiling.
It was a long, tough process but we at last gained permission to install Solar Panels to the roof and are delighted to tell you that they have been working well, generating electricity for the last few weeks. Huge thanks to those who secured a considerable grant from Winchester CC and who project managed the whole task.
We were pleased to host some of the Jubilee celebrations and look forward to playing our part in May’s Coronation .
Now for well-deserved thanks
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to all members of the committee who make their regular inspections of the building and give advice.
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-To our Bookings secretary whose work is continuous as she oversees the Diary and liaises with hirers – not always straight forward!
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To our amazing Treasurer, so modest about her abilities but always having the right document to hand, sending out the invoices, keeping the accounts up to date and reacting instantly when bills are to be paid or questions answered. I often find myself in awe of her efficiency!
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And to our Secretary, for taking minutes and organising the rotas. A special thankyou this year for her work over the years, especially on the production of our Business Plans. She will take with her every good as she leaves us to continue in her new, important role on the Parish Council.
Huge thanks as usual go to our cleaner who continues to amaze with her thoroughness and adaptability… and this year I’d like to recognise and thank the groundsman who, for many years, has been keeping our grounds tidy, shrubs trimmed and grass cut. Previously working for the Parish Council, the groundsman now works directly for us.
We look forward to a new year of providing a modern, clean, well equipped venue for all our regular hirers, individual villagers, club activities and playing our part in the Coronation Celebrations in May.
| Receipts and PaymentsAccount forthe yearto31 Dece |
mber2022 | |
|---|---|---|
| 2022 | 2021 | |
| Receipts | E | € |
| WinchesterCity Council Covid -19 grants | 2,667 | 17,374 |
| Hants County Council grant-solarpanels | 12,177 | |
| HMRCJobRetention Scheme | 1,662 | |
| Pizzavanincarpark | 210 | s00 |
| Hall hire | 15,391 | 9,340 |
| Doctors'surgery | 4,200 | 4,200 |
| Parish Council contribution togroundmaintenance | 400 | |
| Payphonecash | 1 | 1 |
| Bookswap cash | 6 | |
| lnsurance contribution-YouthHut&Table tennis | 421 | 4oi |
| Wayleave-electricity sub-station | 75 | 75 |
| Donationse.g.parking | 60 | 109 |
| Depositslor2022 bookings | 340 | |
| Total | e35,608 | E34,402 |
| Payments | ||
| Deposits heldat31 December2O21repaid duringyear | 340 | |
| Cleaner's wages | 3,506 | 3,0g0 |
| Other cleaning (incl.3year deep cleant540) Groundmaintenance |
1,709 ,t: |
655 |
| RefundofhirefeesreCovid | 48 | |
| Refund ofdepositsreCovid | 340 | |
| Electricity | 2,327 | 1,704 |
| Water(No billssince March2020 duetooverpayment | ||
| lnsurance | 1,75; | 1,669 |
| Licences-performing rights & Hallmaster | 342 | 296 |
| Repairs & maintenance (incl.fascias&guttersf5,820) | 7,696 | 4,652- |
| lmprovements&projects(incl.curtains& carpett2,761, | 18,804 | |
| acousticpanelsL5451,bart3,721&solarf6,871) | ||
| Sundries | 125 | 74 |
| Payphone & broadband | 727 | 588 |
| Refuse collection | 1,112 | 1,125 |
| Total | t38,823 | 813,241 |
| Net(payments)/receipts | f(3,215) | t19,761 |
| Statement offundsasat31December2022 Balances at1January2022 |
t | |
| Bank current account | 32,349 | |
| Cash/chequesinhand | 41 | |
| COIF accumulation shares-195.25units | 3,672 | |
| COIF accumulation shares held on behalfof | ||
| YouthHut-7.42 units | 821 | |
| 36,883 | ||
| Net payments | 3,215 | |
| Balance at31December2022 | f33,668 |
| Representedby: | I |
|---|---|
| Bank current account | 29,168 |
| Cash/cheques inhand | 8 |
| COIF accumulation shares-195.25 units | 3,672 |
| COIF accumulationsharesheld on behalf ofYouthHut | |
| YouthHut-7.42units | 821 |
| f33,668 |
| 2022 | 2021 | |
|---|---|---|
| COIFAccumulationshares | € | f, |
| Valueat31December 2022at8220.6990per unit | ||
| VillageHall-195.25 shares | f43,091 | L47,353 |
| YouthHut-7.42 units | f'1,638 | f1,799 |
| Reservesincludedinthe above | ||
| Contingencyforannual operating expenses | 18,000 | |
| Major repairs reserve | 10,000 | |
| f28,000 |
| Receipts and PaymentsAccount forthe yearto31 Dece |
mber2022 | |
|---|---|---|
| 2022 | 2021 | |
| Receipts | E | € |
| WinchesterCity Council Covid -19 grants | 2,667 | 17,374 |
| Hants County Council grant-solarpanels | 12,177 | |
| HMRCJobRetention Scheme | 1,662 | |
| Pizzavanincarpark | 210 | s00 |
| Hall hire | 15,391 | 9,340 |
| Doctors'surgery | 4,200 | 4,200 |
| Parish Council contribution togroundmaintenance | 400 | |
| Payphonecash | 1 | 1 |
| Bookswap cash | 6 | |
| lnsurance contribution-YouthHut&Table tennis | 421 | 4oi |
| Wayleave-electricity sub-station | 75 | 75 |
| Donationse.g.parking | 60 | 109 |
| Depositslor2022 bookings | 340 | |
| Total | e35,608 | E34,402 |
| Payments | ||
| Deposits heldat31 December2O21repaid duringyear | 340 | |
| Cleaner's wages | 3,506 | 3,0g0 |
| Other cleaning (incl.3year deep cleant540) Groundmaintenance |
1,709 ,t: |
655 |
| RefundofhirefeesreCovid | 48 | |
| Refund ofdepositsreCovid | 340 | |
| Electricity | 2,327 | 1,704 |
| Water(No billssince March2020 duetooverpayment | ||
| lnsurance | 1,75; | 1,669 |
| Licences-performing rights & Hallmaster | 342 | 296 |
| Repairs & maintenance (incl.fascias&guttersf5,820) | 7,696 | 4,652- |
| lmprovements&projects(incl.curtains& carpett2,761, | 18,804 | |
| acousticpanelsL5451,bart3,721&solarf6,871) | ||
| Sundries | 125 | 74 |
| Payphone & broadband | 727 | 588 |
| Refuse collection | 1,112 | 1,125 |
| Total | t38,823 | 813,241 |
| Net(payments)/receipts | f(3,215) | t19,761 |
| Statement offundsasat31December2022 Balances at1January2022 |
t | |
| Bank current account | 32,349 | |
| Cash/chequesinhand | 41 | |
| COIF accumulation shares-195.25units | 3,672 | |
| COIF accumulation shares held on behalfof | ||
| YouthHut-7.42 units | 821 | |
| 36,883 | ||
| Net payments | 3,215 | |
| Balance at31December2022 | f33,668 |
| Representedby: | I |
|---|---|
| Bank current account | 29,168 |
| Cash/cheques inhand | 8 |
| COIF accumulation shares-195.25 units | 3,672 |
| COIF accumulationsharesheld on behalf ofYouthHut | |
| YouthHut-7.42units | 821 |
| f33,668 |
| 2022 | 2021 | |
|---|---|---|
| COIFAccumulationshares | € | f, |
| Valueat31December 2022at8220.6990per unit | ||
| VillageHall-195.25 shares | f43,091 | L47,353 |
| YouthHut-7.42 units | f'1,638 | f1,799 |
| Reservesincludedinthe above | ||
| Contingencyforannual operating expenses | 18,000 | |
| Major repairs reserve | 10,000 | |
| f28,000 |