Greatham Village Hall & Playing Fields Charity Commission number: 301840
Annual report for the year ending March 2025
The charity owns a 9 acre plot of land in the heart of Greatham, Hampshire on which is located a village hall, nursery school annex, football pitch, allotments, playground, basketball facility as well as a 7 acre field in which a fledgling woodland is planted known as Dubbers Wood.
The playground is owned and operated by Greatham Parish Council.
The facilities are managed by the charity’s trustees who are governed by a ‘Scheme Document’ or Constitution. The facilities are run for the benefit of the villages of Greatham and the wider community.
The trustees ensure that the facilities are run for the benefit of the community. They comprise elected trustees (there are 6 on 3 year terms) as well as appointed representatives of local organisations (currently 4 whose terms are for 1 year).
The Trustees met monthly. All meetings were recorded with minutes taken and approved.
The Treasurer Patricia Slivkin supervises the charity’s finances. The charity’s bank account is with the Charities Aid Foundation Bank.
The income is derived from two main sources:
* Hiring fees
- Licence fee from letting the annex to the Hall to a privately-owned nursery school.
The Hall was used intensively by a wide variety of hirers, not for profit hirers are only charged 50% of the standard rate.
The allotments are run by an association for the community and most plots were taken up. The association pays a rent of £250 a year.
New heavy duty recycled plastic tables and seats were purchased and provided for use in the playing field, around the play area.
This report was preppred by Eddi Packett Chairperson of Trustees wpe.Vs j ~ 7
GREATHAM VILLAGE HALL
31°" March 2025
Annual Accounts
Prepared by Mrs Pat Slivkin
Treasurer
Examined by Nicky Cole MAAT
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Greatham Village Hall
Independent Examiners Report for the Year Ended 31 March 2025
Report
| have examined the financial statements and paperwork, which have been prepared under standard accounting policies. | have examined the entries in the workbook, including the Trial Balance and detailed entries report.
Basis of Opinion
| have conducted this examination on a test basis of evidence relevant to the amounts and disclosures in the financial statements and deem the accounting policies appropriate to the circumstances. | have checked the income and outgoings to the bank statements and entries on the workbook.
Opinion
In my opinion the financial statements reflect a fair view of Greatham Village Halls affairs on 31 March 2025 based on the information provided.
Nicky Cole FMAAT
Mad About Bookkeeping Ltd Wolfe Mead Farnham Road Bordon . GU35 ONH
13" October 2025
® 01420 768 286 * info@maaccountancygroup.co.uk * Wolfe Mead Farnham Road, Bordon, Hampshire GU35 ONH
MA Accountancy Group 1s a tracing name of Mad About Bookkeeping Ltd
P&L
Greatham Village Hall Profit/Loss Account As at 31st March 2025
| As at 31st March31st MarchMarch 2025 | |||
|---|---|---|---|
| 31stMarch 2025 | 31stMarch 2024 | ||
| Lettings | 26,472.53 | 19,425.44 | |
| Nursery school rent | 27,066.66 | 28,333.32 | |
| Nursery school utilities | 2,135.53 | 1,385.44 | |
| Allotments | 250.00 | 250.00 | |
| Insurance refund | - | 35.07 | |
| Taste Truck | 600.00 | ||
| Inpost Rental | 189.04 | ||
| Other income | 6.38 | ||
| Bank Interest Received - Current | 10.54 | 79.58 | |
| Bank Interest Received - CAF | 1,311.17 | ||
| 58,041.85 | 49,508.85 | ||
| Accountancy | 120.00 | 120.00 | |
| Caretaking/ cleaning | note 1 | 2,781.23 | 1,505.50 |
| Internet/phone | 631.25 | 625.50 | |
| Council tax | 81.09 | 76.77 | |
| Insurance | 2,483.97 | 2,535.42 | |
| Landscaping and gardening | note 2 | 4,482.37 | 3,381.18 |
| Legal & professional | |||
| Office stationery | note 3 | 521.26 | 18.59 |
| Printing | 11.50 | 52.69 | |
| Postage | 2.10 | ||
| Repairs and maintenance | note 4 | 2,246.75 | 3,884.20 |
| Licences | note 5 | 360.37 | 285.26 |
| Electricity | 2,364.48 | 3,005.43 | |
| Gas | 1,825.70 | 7,314.04 | |
| Water | 1,374.60 | 1,288.03 | |
| Waste water | - | - | |
| Miscellaneous expense | 2,949.20 | ||
| Consultancy fee | 2,720.00 | 3,610.05 | |
| Bank charges | 60.00 | 60.75 | |
| Subscription | 967.85 | 432.79 | |
| refunds | 816.00 | 618.13 | |
| Depreciation | 7,689.40 | 12,182.90 | |
| 34,489.12 | 40,997.23 |
P&L
23,552.73 8,511.62
Greatham Village Hall Balance Sheet As at 31 March 2025
| 2024-2025 | 2023-2024 | |||
|---|---|---|---|---|
| ASSETS | ||||
| Tangible fixed assets | 736,703.16 | 744,392.56 | ||
| Current Assets | ||||
| CAF | 5,554.70 | 8,623.74 | ||
| CAF Reserve Account | 74,311.27 | 40,000.00 | ||
| Total Current/Savings | 79,865.97 | 48,623.74 | ||
| Prepayments | ||||
| Accruals | ; | - | ||
| Accruals | - | - | ||
| Total Other Current Assets | = | |||
| Total CurrentAssets | 79,865.97 | 48,623.74 | ||
| Total assets less current liabilities | 816,569.13 | 793,016.30 | ||
| NETASSETS | 816,569.13 | 793,016.30 | ||
| Fixed Assets | ||||
| Fix & Fitting Cost | 164,313.78 | 147,653.78 | ||
| Additions | - | 16,660.00 | ||
| Depreciation | - | 143,177.16 | - | 135,487.76 |
| Total Fix & Fittings | 21,136.62 | 28,826.02 | ||
| Investments | 340.00 | 340.00 | ||
| Property & Land* | 715,226.54 | 715,226.54 | ||
| Total Fixed Assets | 736,703.16 | 744,392.56 | ||
| TOTALASSETS | 816,569.13 | 793,016.30 | ||
| LIABILITIES & EQUITY | ||||
| Equity | ||||
| Retained Earnings | 343,016.30 | 334,304.69 | ||
| 7 Revaluation Reserve |
450,000.00 | 450,000.00 | ||
| Net Income | 23,552.73 | 8,711.61 | ||
| Rounding | ||||
| Total Equity | 816,569.03 | 793,016.30 | ||
| TOTALLIABILITIES&EQUITY | 816,569.03 | 793,016.30 |
GREATHAM VILLAGE HALL ACCOUNTS @ 31/03/25
| NOTES | ||||
|---|---|---|---|---|
| note 1 | Caretaking/cleaning | |||
| Cleaners | 1,622.50 | |||
| cleaning materials | 501.53 | |||
| window cleaning | 300.00 | |||
| Oven cleaning | 157.20 | |||
| Pest Control | 200.00 | |||
| Total | - | 2,781.23 | ||
| Note2 | Gardening& Landscaping | |||
| Picnic tables | 3,420.00 | |||
| Manhole repairs | 378.00 | |||
| football pitch nets, goal posts,grass cutting | 270.38 | |||
| bench repairs | 126.00 | |||
| garden maintenance | 287.99 | |||
| Total | - | 4,482.37 | ||
| Note 3 | Office Stationery | |||
| Cartridges& paper | 481.46 | |||
| book case | 40.00 | |||
| Total | - | 521.46 | ||
| Note 4 | Repairs and Maintenance | |||
| Repairs to internal blinds | 290.00 | |||
| Fix light and lock on cupboard | 336.00 | |||
| Electrical repairs - dimmer switch | 863.93 | |||
| Install new emergency light | 430.98 | |||
| Plumbing repairs | 190.00 | |||
| light bulbs | 37.44 | |||
| Replace HD base | 98.40 | |||
| Total | 2,246.75 | |||
| Note5 | Licences | TV Licence | 169.50 | |
| PRS Music Licence | 190.87 | |||
| Total | 360.37 |