F M V H
Four Marks Village Hall
Registered Charity No 301828
Chairman’s Annual Report Year Ended 28[th] February 2021
The Four Marks Village Hall Management Committee exists to maintain and operate Four Marks Village Hall, situated in Lymington Bottom within the Parish of Four Marks in the County of Hampshire. The Management Committee consists of trustee members appointed by Affiliated Clubs, Public and Co-opted Representatives, and a Representative of Four Marks Parish Council. All business is transacted in accordance with the Trust Deed.
The Office Holders for the year ending 28[th] February 2021 were:
Honorary Chairman Mr C T Lake (Public Rep) Honorary Treasurer Mrs S Fowler (Public Rep) Honorary Minutes Secretary Miss K Wakeman (Public Rep) Honorary Booking Secretary Mrs J Lake (Scouts)
Other Trustee members were:
Mr T Brake (Parish Council) Mr D Mills (Public Rep) Mrs K Norkett (Badminton) Mrs S Nisbet (Toddlers) Mr R Pullen (Horticultural Society) Mr M Allen (Teamsters) Mr F Maloney (Church of the Good Shepherd) Mrs J Ward (Lunch Club) Mrs P Maloney (Women’s Institute) Mrs M Hart (Co-opted) Mrs J Goddard (Butterflies Nursery) Mrs D Osgood (Co-opted)
2020/21 has been a strange and difficult year, due to the Covid-19 pandemic. We have operated in accordance with varying Government regulations, which have affected both hall management and every hall user. During the first lockdown from March, the hall was totally closed. When essential uses were permitted in the summer, Butterflies nursery was able to re-open. To enable this, the committee agreed a range of access changes both to the hall and within it, together with provision of a variety of sanitising and PPE equipment. The only other hall user at this time was the Blood Donor Service, another essential user.
Later in the autumn, restrictions eased somewhat, and some exercise classes resumed in the hall with limited numbers, and under special Covid-regulation conditions. This continued until after Christmas, when another lockdown was imposed, again leaving only Butterflies nursery using the hall.
In order to cope financially with an (at first) total curtailment of income, the committee resolved to minimise expenses as far as possible, but maintain the building in good condition, ready for when normal use could resume. The first Government coronavirus grant of £10,000 at the end of March came as a very welcome surprise, enabling full annual safety checks and enough cleaning to keep the hall hygienic. Butterflies nursery were able to make some smaller payments during the summer, and when able to return to full activity in the autumn term contributed considerable sums to the budget. Limited use of the large hall by some exercise classes, when permitted, also gave some income. Towards winter, a further series of Government grants provided an additional £8,612. Thanks are due to the EHDC officers administering the grants; without their help and advice I would never have negotiated the reams of requirements and form filling needed.
Overall, club hirings were reduced by 50%, and apart from a few payments in March for earlier hires, almost all of this was from Butterflies. Non-club hirings were reduced even further by 70%. Half of this income was at the beginning of the financial year, as payments for pre-lockdown events. The remainder was from limited use when regulations allowed. Overall hire income was reduced by about 60%. The reduction in income was fully compensated by Government grants totalling £18,612, giving a total income similar to the previous year.
Maintenance costs increased by 50%, entirely due to the cost of the 5-year electrical safety check and a few remedial update measures required by it. However, the major project of refelting the extensive flat roofs had to be postponed, partly due to Covid-19 restrictions but also due to failure to obtain a Community Building grant from EHDC. This project is now scheduled for summer 2021. The annual gas safety check flagged up that the main warm air heater unit, almost 60 years old, was reaching the uneconomically repairable stage, and would also need replacing this year.
Some significant savings were made on some other expenses. Due to the reduced cleaning schedules during low use periods, costs for this were reduced by 39%. Cleaning material costs also reduced, but not by so much, as in addition to usual supplies, Covid control resources (sanitiser gels and sprays, dispensers, wipes, etc.) were needed. The other major saving was on energy costs, down 34%. The smaller costs of business and water rates was also cancelled by Government for part of the year. The accumulated savings together with Coronavirus grant income resulted in a substantial operating surplus in the short term. This is earmarked to fund the essential roof and heating repairs, after which we will revert to a more usual bank balance – but the hall will be in very good shape for all our regular users looking to return as soon as allowed.
As always, I would like to thank the members of the Committee, particularly the hard-working maintenance sub-committee, who have given their time and expertise in keeping our Village Hall in good repair and a valuable asset to our community.
Chris Lake Chairman, Four Marks Village Hall
----- Start of picture text -----
F M
V H
----- End of picture text -----
Four Marks Village Hall
Registered Charity Number 301828
ANNUAL ACCOUNTS FOR YEAR ENDED 28th FEBRUARY 2021
OPERATING ACCOUNT
| 2019/20 11,185.50 10,978.25 10.00 3,307.20 225.00 3,434.00 29,139.95 2,121.07 8,950.61 1,401.70 222.95 543.77 1,270.32 2,663.07 0.00 622.36 1,814.57 990.74 624.98 509.19 21,735.33 7,404.62 13,325.41 6,445.13 19,770.54 19,296.54 - 19,296.54 |
INCOME Club hirings Private hirings Miscellaneous & equipment hire Other income Over 60s Christmas lunch (raffle etc) Roof fund EXPENDITURE Maintenance Cleaning Cleaning materials Office expenses Telephone Electricity Gas Gas maintenance Water rates Insurance PRS licence Miscellaneous Over 60s Christmas lunch Operating surplus/deficit General funds- Current Account Balance brought forward Operating surplus/deficit Balance carried forward Represented by Current account Newbury reserve account |
2020/21 5,768.25 2,904.00 0.00 21,172.19 0.00 0.00 |
|---|---|---|
| 29,844.44 3,198.29 5,946.87 1,077.58 94.16 525.67 1,647.07 944.23 0.00 181.36 1,831.51 0.00 3,228.04 0.00 |
||
| 18,674.78 11,169.66 19,770.54 11,169.66 |
||
| 30,940.20 | ||
| 30,940.20 3,005.54 |
||
| 33,945.74 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independ¢nt EAaminer'5 Report Report to the truste981 m•mbors of fvA 28. F£6- 2021 fig RrrF7Cq On aceounts for the year ended Charlty no Irf any) $0/82S 8ot out on pages I report to the trustses on my examination of the acc(yJnts of the above tharity (Ih8 Trusv) for th8 year ended Rosponslbllltles and A8 the charlty trustees. you are responsible for the preparation of the basls ot roport accounts in accordance wlth the Ch8rltl8s Act 2011 {Ih8 Acfl. I report In respo of my examination of the Trusfs accounts carrted out undw section 145 of the 2011 Act and in carrylng out my examinati(M, I have folk)wed all the appllcabl8 Directions givgn by the Charity Cwimlsslon under section 145(51(bl of the Act. Independent examlnerfs statement s Income I have complel8d my examination. I confirm that no material matters have come to my attenlion (other than that disclosed below.) in connection with the examination vthich gNes m8 caus6 to bdleve that in. any materFal respect.: the accounting records were not kept In accordance with sectlon 130 of th8 Act" or the accounts did not acc£>r(I with the aw)untlng records; or the accounts dld not compty %Mth the applicable rnquir8m8nts concemlng the forn and content of a¢¢ount$ Set out In the Chariti6S (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give B Irue and fail view vthlch is not a matter considered as part of an independent examination. I have no concems and have com8 across no other matters in conne¢tiL whh the examination to whith attention should be drawn In thls report in order to enable a proper understanding of the am?unts to be reached. . ease delete the words In the brackets rfthey do not apply. Slgned: Date: 8"suL-2 Nam•: Relèvant professlonal qualrflcalion(s) or body Ilf any): Axldress: £fvtJ /7qA