**REGISTERED CHARITY NUMBER: 301827** ## **TRUSTEES' REPORT AND** ## **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** ## **FOR** ## **THE HYDE WAR MEMORIAL PARISH HALL** LEES Chartered Certified Accountants 18 Glasshouse Studios Fryern Court Road Fordingbridge Hampshire SP6 1QX **THE HYDE WAR MEMORIAL PARISH HALL** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** |||**Page**|| |---|---|---|---| |**Trustees' Report**|1|to|2| |**Independent Examiner's Report**||3|| |**Statement of Financial Activities**||4|| |**Balance Sheet**||5|| |**Notes to the Financial Statements**|6|to|9| |**Detailed Statement of Financial Activities**||10|| ## **THE HYDE WAR MEMORIAL PARISH HALL** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2022** The trustees present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The object of the charity is the provision and maintenance of the Hyde Village Hall for the use of the inhabitants of the Parish of Hyde without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants. ## **Significant activities** The effects of the variations of COVID-19 continued to have an impact on the use of the hall. Regular classes resumed during the spring, but films and events in the hall were not held until the autumn as people gained confidence in attending large gatherings indoors. A major Street Party was held outside the hall and organised by the hall trustees which was a highly successful community event. Private bookings increased slowly towards the end of the year. The Frogham Fair was held on a new date in June and achieved record attendance and funds raised for the hall and other local charities. Following the self-imposed moratorium on capital spending during the uncertainty surrounding Covid, a project was reformed to continue the development of the hall. Consultation with hall users identified a pressing need to improve accessibility into the hall for those with restricted mobility and the requirement for a major rework of the toilets. The costs of these works are beyond the resources available to the trustees and a concerted effort is being made to obtain assistance in the form of grants. ## **FINANCIAL REVIEW** ## **Results** The resumption of activities during the year resulted in an increased surplus of £13,509 (2021 - £3,849). At 31 December 2022, the charity had unrestricted funds available of £57,615 (2021 - £44,106). ## **Reserves policy** The reserves fund represents the unrestricted funds arising from past operating results. The trustees have decided that the charity must hold reserves in order to address any property repairs or maintenance that may be required in the short or longer term. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is regulated by a trust deed dated 29th January 1986 following the building of a new hall and the acquisition of land from the former charity governed by a trust deed dated 23rd July 1938. ## **Trustees** At the AGM Mr D Morgan and Mr A Briggs were re-elected as trustees. ## **Organisational structure** The charity is administered and managed by the Committee of Management. ## **Risk management** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 301827 ## **Principal address** Frogham Cross Frogham Fordingbridge Hampshire SP6 2HU Page 1 **THE HYDE WAR MEMORIAL PARISH HALL** **TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2022** ## **Trustees** D Morgan M Richardson T Mayes V Hollands J Arigho A Briggs A Gambell (resigned 1.4.2022) P Clark (deceased 1.9.2022) G Dawkins D Deacon L Nicholls C Owen N Owen P Skypala ## **Independent Examiner** Mr Jeremy Hyde FCCA FCA LEES Chartered Certified Accountants 18 Glasshouse Studios Fryern Court Road Fordingbridge Hampshire SP6 1QX Approved by order of the board of trustees on ............................................. and signed on its behalf by: ........................................................................ D Morgan - Trustee Page 2 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE HYDE WAR MEMORIAL PARISH HALL** ## **Independent examiner's report to the trustees of The Hyde War Memorial Parish Hall** I report to the charity trustees on my examination of the accounts of The Hyde War Memorial Parish Hall (the Trust) for the year ended 31 December 2022. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mr Jeremy Hyde FCCA FCA LEES Chartered Certified Accountants 18 Glasshouse Studios Fryern Court Road Fordingbridge Hampshire SP6 1QX Date: ............................................. Page 3 ## **THE HYDE WAR MEMORIAL PARISH HALL** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022** |2022
Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Other trading activities
2
40,130
Investment income
3
10
**Total**
40,140
**EXPENDITURE ON**
**Charitable activities**
General costs
26,631
**NET INCOME**
13,509
**RECONCILIATION OF FUNDS**
Total funds brought forward
44,106
**TOTAL FUNDS CARRIED FORWARD**
57,615|2021
Total
funds
£
16,278
10| |---|---| ||16,288| ||12,439| ||3,849
40,257| ||44,106| The notes form part of these financial statements Page 4 ## **THE HYDE WAR MEMORIAL PARISH HALL** ## **BALANCE SHEET 31 DECEMBER 2022** |2022
Unrestricted
fund
Notes
£
**CURRENT ASSETS**
Cash at bank
57,615
**NET CURRENT ASSETS**
57,615
**TOTAL ASSETS LESS CURRENT LIABILITIES**
57,615
**NET ASSETS**
57,615
**FUNDS**
6
Unrestricted funds
57,615
**TOTAL FUNDS**
57,615|2021
Total
funds
£
44,106| |---|---| ||44,106| ||44,106| ||44,106| ||44,106| ||44,106| The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: ............................................. D Morgan - Trustee The notes form part of these financial statements Page 5 **THE HYDE WAR MEMORIAL PARISH HALL** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. OTHER TRADING ACTIVITIES** |Frogham fair - entrance fees
- stalls
Grants
The 100 club & other income
Income from social events
Hire of hall & equipment
**3.**
**INVESTMENT INCOME**
Deposit account interest|2022
£
10,989
12,571
-
3,459
1,660
11,451
40,130
2022
£
10|2021
£
-
-
8,335
973
819
6,151| |---|---|---| |||16,278| |||2021
£
10| Page 6 continued... **THE HYDE WAR MEMORIAL PARISH HALL** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022** ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021. ## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** ## **6.** |||||Unrestricted| |---|---|---|---|---| |||||fund| |||||£| |**INCOME AND ENDOWMENTS FROM**||||| |Other trading activities||||16,278| |Investment income||||10| |**Total**||||16,288| |**EXPENDITURE ON**||||| |**Charitable activities**||||| |General costs||||12,439| |**NET INCOME**||||3,849| |**RECONCILIATION OF FUNDS**||||| |Total funds brought forward||||40,257| |**TOTAL FUNDS CARRIED FORWARD**||||44,106| |**MOVEMENT IN FUNDS**||||| ||||Net|| |||movement||At| ||At 1.1.22|in funds||31.12.22| ||£||£|£| |**Unrestricted funds**||||| |General fund|44,106||13,509|57,615| |**TOTAL FUNDS**|44,106||13,509|57,615| |Net movement in funds, included in the above are as follows:||||| ||Incoming|Resources||Movement| ||resources|expended||in funds| ||£||£|£| |**Unrestricted funds**||||| |General fund|40,140|(26,631)||13,509| |**TOTAL FUNDS**|40,140|(26,631)||13,509| Page 7 continued... **THE HYDE WAR MEMORIAL PARISH HALL** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022** ## **6. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** ||Net|| |---|---|---| ||movement|At| |At 1.1.21|in funds|31.12.21| |£|£|£| |**Unrestricted funds**||| |General fund
40,257|3,849|44,106| |**TOTAL FUNDS**
40,257|3,849|44,106| |Comparative net movement in funds, included in the above are as follows:||| |Incoming|Resources|Movement| |resources|expended|in funds| |£|£|£| |**Unrestricted funds**||| |General fund
16,288|(12,439)|3,849| |**TOTAL FUNDS**
16,288|(12,439)|3,849| |A current year 12 months and prior year 12 months combined position is as follows:||| ||Net|| ||movement|At| |At 1.1.21|in funds|31.12.22| |£|£|£| |**Unrestricted funds**||| |General fund
40,257|17,358|57,615| |**TOTAL FUNDS**
40,257|17,358|57,615| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement| |---|---|---|---| ||resources|expended|in funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|56,428|(39,070)|17,358| |**TOTAL FUNDS**|56,428|(39,070)|17,358| Page 8 continued... **THE HYDE WAR MEMORIAL PARISH HALL** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022** ## **7. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 December 2022. Page 9 **THE HYDE WAR MEMORIAL PARISH HALL** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022** ||2022|2021| |---|---|---| ||£|£| |**INCOME AND ENDOWMENTS**||| |**Other trading activities**||| |Frogham fair - entrance fees|10,989|-| |- stalls|12,571|-| |Grants|-|8,335| |The 100 club & other income|3,459|973| |Income from social events|1,660|819| |Hire of hall & equipment|11,451|6,151| ||40,130|16,278| |**Investment income**||| |Deposit account interest|10|10| |**Total incoming resources**|40,140|16,288| |**EXPENDITURE**||| |**Charitable activities**||| |Water & sewerage|86|32| |Insurances|1,134|1,153| |Electricity|1,506|921| |Sundry expenses & office items|1,718|1,894| |Fair|9,105|-| |Property repairs|1,708|3,154| |Cleaning|5,280|4,595| |Grants to institutions|5,380|-| ||25,917|11,749| |**Support costs**||| |**Governance costs**||| |Accountancy and legal fees|714|690| |Total resources expended|26,631|12,439| |**Net income**|13,509|3,849| This page does not form part of the statutory financial statements Page 10