## **Trustees’ annual report (including Directors’ report) for the period** **From: 1[st] October 2020** **To: 30[th] September 2021** **Charity name: Eversley Village Hall** **Charity registration number: 301818** **Company number:** ## **Objectives and activities** **----- Start of picture text -----**
SORP
reference
Summary of the purposes Para 1.17 To hold the property conveyed to
of the charity as set out the Trustees (currently a village
in its governing hall) for
document the purpose of physical and
mental training, recreation, as
well as social
and intellectual development for
the inhabitants of the Parish of
Eversley
and its immediate vicinity
Summary of the main Para 1.17 and Pre-school/Childcare
activities in relation to 1.19 Ballet group
those purposes for the Ballroom dancing
public benefit, in WI
particular, the activities, Local parish council meetings
projects or services Pilates
identified in the Jujitsu
accounts.
Statement confirming Para 1.18 The Trustees have had regard to
whether the trustees the guidance issued by the Charity
have had regard to the Commission on public benefit
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Policy on social Para 1.38 investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and performance** ||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|**Continued maintenance of the**
**village hall to ensure its physical**
**viability to continue to remain**
**open for the beneft of the**
**community.**
**Establishment of improved**
**governance and fnancial**
**management processes to ensure**
**its economic viability to remain**
**available to our village and the**
**surrounding areas**|| |---|---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.41 Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity posted a surplus of
financial position at the £21,622 this year, because of a
end of the period successful business continuity
claim covering the COVID period
and support from the local district
council for COVID help.
Underlying income grew after a
period of decline since 2019
Statement explaining the Para 1.22
policy for holding The trustees seek to build up and
reserves stating why they retain sufficient reserves to meet
are held planned ongoing financial
requirements, as well as cover any
unexpected expenditure which
may from time to time become
necessary, particularly for the
preservation of the fabric and
improvement of the building.
Amount of reserves held Para 1.22 The charity retains reserves of
£49,547 for ongoing maintenance
and
running of the hall
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charities principal source of
funds is from hiring out the hall.
Para 1.47
The charity’s principal In non COVID periods, this is
sources of funds supplemented by organising social
(including any events in the hall for the local
fundraising) community and fundraising
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events.
Funds are also sourced from grant
applications.
Para 1.46
Investment policy and
objectives including any
social investment policy
adopted
Principal risk is the hall not being
booked often enough from regular
Para 1.46
A description of the users to make it financially viable
principal risks facing the to remain open.
charity
An additional risk would be the
closure or movement of Autumn
Cottage childcare
Other
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## **Structure, governance and management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed
document: for example,
trust deed, memorandum
and articles of
association etc
How is the charity Para 1.25 Trust
constituted?
for example limited
company, unincorporated
association, CIO
Trustee selection Para 1.25 Elected by management
methods including details committee
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
Additional information (optional)
You may choose to include further statements where relevant about:
Para 1.51
Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
The charity’s
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organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Other ## **Reference and administrative details** **----- Start of picture text -----**
Charity name Eversley Village Hall
Other name the charity
uses
Registered charity 301818
number
Charity’s principal Glaston Hill Road
address Eversley
Hampshire
RG27 0LX
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Martin Clark Chair 10 [th] February 2021
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2 Jane Pickup Deputy Chair 10 [th] February 2021
3 Niell Becker Treasurer 10 [th] February 2021
4 Sandra Miller Secretary
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors Signature(s)** *** NB * Full name(s)** Niell Becker **Position (for example** TREASURER **Secretary, Chair, etc) Date** 12[th] March 2022 CHARITY NO. 301818 EVERSLEY VILLAGE HALL ACCOUNTS 30TH SEPTEMBER 2021 Boyett Mayes Limited Accountants Moneys F8rm Bottle Lane Matlingley Hampshire RG27 8U EVERSLEY VILLAGE HALL CONTENTS Business Information Approval Statement statement of Financial Actlvlty Balance Sheet Notes to the Accounts EVERSLEY VILLAGE HALL BUSINESS INFORMATION Business Address: Glaston Hill Road Eversley Hampshire RG27 OLX Trustees from 10th February 2021 Martin Clark - Jane Pickup - Niell Beck8r- Sandra Miller- Chairman Vice Chalr Treasurer Seoretary EVERSLEY VILLAGE HALL APPROVAL STATEMENT YEAR ENDED 30TH SEPTEMBER 2021 l approve these accounts which comprise the Profit and Loss Account, Balance Sheet and related notes. l acknowledge my responsibility for the accounts. including the appropriateness of the accounting basls. and for provldlng all the Information and explanations ne￿$sary for their compilation. Martln Clark Chairman EVERSLEY VILLAGE HALL STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 30TH SEPTEMBER 2021 Notes 2021 2020 Incomlng rosources 44,012 28,271 Rosources expendod Power, cl8aning & other premises ¢osts 8,280 11,940 Repairs, rengwals and malnlenance 7,349 7.410 Doprecialion 6,762 14,742 Total costs 22,390 34,092 Nel In¢omellExpendlturo) 21,622 5,821 EVERSLEY VILLAGE HALL BALANCE SHEET AS AT 30TH SEPTEMBER 2021 Notes 2021 2020 Flxed Assets Plant, machinery, flxtures and ffttlrKJs 649 6,629 Current Assgt$ Trade Debtors Prepaymants Bank Balanc8s 119 52,134 21,852 Current Llabllltlgs Trade Creditors Other Llabllities and Accruals 1,083 2,153 675 675 Net Curront Asgots 48,898 21,296 Not A880ts 49,547 27,925 Capltal Account Balance at start of the yèar Net incomel(expanditure) for the year 27.925 21,622 33,746 5,821 27,925 EVERSLEY VILLAGE HALL NOTES TO THE ACCOUNTS YEAR ENDED 30TH SEPTEMBER 2021 Accountlng basls The accounis have been compiled on a basls that enables profit and l¢)ss to b8 calculated in accordan￿ with UK Generally Accepted Accounting Practic8. 2021 2020 Statemont of Flnancial A¢tlvltl&8 Analysls Incomè Resources Regulars Funclions Donations Fund Raising Bank Int8resl Recelved Business Interuption Ins Claim 12,502 829 11,350 96 9,863 3.299 14,800 307 19,235 28,271 Power, cleanlng & othor preml808 costs Water Charg&8 ElÈclrlclty Gas Cleaning Waste Sewage Adverllslng Internet Property Insurance Licenses Telephones Asbestos Survey Softwar8 54 3,461 191 1,003 595 1.028 150 198 2,563 4,996 566 578 265 506 632 124 283 780 899 335 441 123 8,280 11.940 Repalrs, renewals and maintènance Plumbing Painting and Decoraling Website Malntenance Other repairs and Maintenance Quickbooks and Accountancy Maintonance 108 240 1.500 2,719 780 3,742 1,122 804 3,744 7,410 EVERSLEY VILLAGE HALL NOTES TO THE ACCOUNTS YEAR ENDED 30TH SEPTEMBER 2021 Tanglblè Fixed Assets Furnlture. Flxture8 & Plant & Flttlngs Equlpment Totsl Cost As at 01 October 2020 Additions Disposals 22,218 36.752 782 58,970 782 As at 30 Septemb6r 2021 59,752 Deprèclallon As at 01 Octob6r 2020 Disposals Charg8 for the perfod 16,662 35.679 52,341 5,556 1,206 6,782 A8 at 30 September 2021 36,885 Net Book Value As at 01 October 2020 As a130 September 2021 649 649