East Oakley Village Hall Committee report for financial year 2024 – 2025
The main activity of the year was the refurbishment of the toilets and kitchen. We now have a toilet with disabled access and a baby changing table, and a 2[nd] toilet which is also lovely and new. The kitchen was completely rebuilt and although it is slightly smaller to make the disabled toilet up to the regulated size, it does not seem much different as the full height cleaners cupboard is no longer in the kitchen and the fridge is under the counter space not taking up counter room. The hatch is slightly smaller and higher, which has been a bit of an issue for vertically challenged users, but is not too much of a problem.
Many thanks to all the committee for enabling the work to be done, particularly Trevor who not only oversaw the work, but helped the builder too and Jacqui who sourced the kitchen furniture and appliances at a competitive price.
This year the hall expenditure was higher than the income by £3,110.58, so the surplus taken forward is now £18,796.88, compared with £21,907.46 last year.
The booking income was lower than last financial year, with regular bookings almost £2k lower. The Dog training has stopped and other regular bookings are down due to the hall closures for the refurbishment work. However the one off bookings, mostly Children’s parties but also the MP’s meeting and various sales have increased this year. Several party organisers have commented favourably on the new facilities, and I think it may be bringing in more bookings. Thanks so much to Angie our booking secretary who has to answer all the queries, arrange hall viewings etc.
The main expenditures this year were the refurbishment, and a separate breakdown of this is included showing the costs and the funding of this. We also paid £1,044 to the solicitors for the renewal of the lease, which at the time of writing has still not been finalised.
The gas and electricity costs were higher this year compared with last year, as last year SSE who supply both our gas and electricity gave us £500 Business support fund credit for the Gas and also for the Electricity. The gas cost is an estimate as SSE have not invoiced the hall for a year and a half
Thanks go to Jenny Cox for checking the accounts; she has said that she is happy to check the accounts next year too. Thanks too to my husband Nick who does the small handyman jobs at the hall, just for the cost of any materials bought. I would also like to thank the other members of the committee for their support throughout the year.
Barbara Wiseman Hall Treasurer November 2025
EAST OAKLEY VILLAGE HALL Chority Regislrolion No. 301808 statement of Incom nditure 2024 2025 12 Ocl 2024 to 12 Oct 23 to l O Oct 2025 12 Ocl 2024 INCOME Regular bookings Bookings Jumbles Bookings privole l one off Deposits Total Bookings Interest Gronls Total Income 4,994.50 150.¢X) 2.005.(X) 6.953.20 190.IXI 1,342.50 7,149.50 107.15 30.878.32 38.I34.97 8.485.70 119.95 o.oo 8,605.65 DITUR Gas Electricity Water Woste colleclion Boiler Mainlenonce Totol Services 1.000. 960.44 315.85 563.06 120.1)0 2,959.35 226.00 304.58 251.00 573.39 120.00 1,474.97 Misc / Sundries Renewal ol lease Equipment Cleaning Toiletries Building & Maintenance Refurbishment Stomps. Stolionery & Printing Insurance Woges 19.49 1.044.C() 7.75 0.00 983.99 155.15 514.03 0.00 32.94 80.28 315.20 32.049.03 12.60 844.79 3,920.81 819.41 4,116.01 Tolal Expendltuie Excess ol Income over expendmure / (Excess of Expendttvre over Income) 41,245.55 8,104.25 -£3,110.58 £501.40 Reserve Account Currenl Accovnl C05h 8.445.52 11.683.81 8.338.37 14,196.09 Debtors (money owed lo the Halll 145.50 Creditors (money due to be paid by the hall & booking fees in odvancel -1.477.95 -647.cmj 18,796.88 21.907.46 Surplus brought forward Surplus / (Deficitl for year Surplus carrfed loard 21.907.46 -3.110.58 18,796.88 21,406.06 501.40 21.907.46 Accounts Compiled by: Borboro Wisemon ACMA Treosurer Dale 41(1.l.W>S Accovn15 Checked by . Dale
Independent Examlner's Report to the Trustees of East Oakley Village Hall {Charity no: 301808) I report to the Trustees on my examination of the attached accounts of the above Charity ("the Trust") forthe period 12 October2024 to 10 October2025. Responsibillties and basis of report AS the charity Trustees of the Trust. you are responsible for the preparation of the accounts in accordance with the requirements of the CharitiesAct20111"theAct"}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given bythe Charity Commission undersection 145(5){b} of the Act. Independent Examiner'5 Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examinationwhich gives me causeto believethat in, any m8teri81 respect.. Accounting records Wre not kept in accordance with section 130 ofthe Act or The accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with th8 examination to which attention should be drawn in order to enable a proper understandingofthe accounts to be reached. Jennifer H Cox Five Acres Stjohns Road Oakley Basingstoke RG23 7DX 5 November 2025