## **CRONDALL VILLAGE HALL** ## **Governance and Trustees** Crondall village Hall was established as a charity by a Trust Deed dated 1923 The object of the charity is the provision and maintenance of a village hall for the use of the inhabitants of the area of benefit without distinction of political, religious, or other opinions, including use for: - meetings, lectures, and classes, and - other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants. The Village Hall Management Committee is responsible for keeping the building in a good state of repair. As such they are responsible for the raising of appropriate funds to ensure the Village Hall is maintained fit for purpose in accordance with the Trust Deed. ## **Appointment of Trustees** The Trust Deed governs the appointment of trustees and the management of the charity. All trustees whether elected or appointed by organisations entitled to a representative retire at the end of their 3-year term at the Annual General Meeting Established in 1923, Crondall Village Hall is a community asset held on a charitable trust and managed by a committee of volunteers. The trustees also form the Management Committee of the Village Hall which has the power to co-opt a maximum of 4 additional trustees during the year. ## **Current Trustees** Simon Crowther, Patricia Sharpe, Owen Durrett and Barrie Cheeseman ## H **iring of the Hall** Besides the furtherance of the charitable objectives, it is also important that the Crondall Village Hall shows that it is also providing public benefit, whilst still achieving its objectives. The public benefit derived from the activities of the Village Hall includes: - Provision of the Crondall Village Hall for public use - Preservation and enhancement of the Village Hall for the use of the - community. Whilst the public benefit is available to anyone, as there are few bars to usage of the hall, a charge to cover costs is made, and a discount provided for local Crondall Village users. Analysis shows these fees are not higher than for other Halls in the area, and so these fees do not represent an unreasonable restriction to access to the hall. Use of the village hall is subject to a Hiring Agreement which must be signed by the hirer when booking. The hiring agreement sets out the conditions of hire and identifies the respective responsibilities of each party to the agreement. ## **Principal activities in pursuit of our objectives** © Crondall Village Hall 2013 Registered Charity No. 301795 www.crondallvillagehall.co.uk The Village Hall is also available on hire to commercial undertakings, particularly those that provide a service to the local community. In this context, the Village Hall provides facilities for Keep Fit for the Over 50s, various types of Dance Classes, including Ballet, Tango, and the disabled, Dog Training, Children’s and Adult Parties and Wedding Receptions. ## **Income** Income, for the maintenance of the Village Hall is mainly derived from the hiring of the Main Hall and the Meeting Room and holding other occasional events which benefit both the Hall and other local community groups, public donations along with Lottery and Grant Aid. We also put on our our fundraising events ## **2023 Review** - Thanks to our Trustees ( Barrie Cheeseman, Owen Durrett, Trish Sharpe ) and other members of the committee, Richard Sharpe VP, Geoff Smith, Sue Mitchell, Bev Sylvester-Evans, Nathan Best and in particular our new Administrator, Heather Shepherd who joined us in December when Carole had to unexpectedly stand down for health reasons. If anyone is interested to assist we are keen to find a reliable Treasurer and someone to assist with marketing. - 2023 was a year of consolidation and recovery after the difficult years of Covid for us. We have had 4/5 years of improvements and upgrades which culminated in the stage, lighting and projection equipment we will use tonight. Having said that Barrie, Richard and Roy Bridgewater continue to carry out maintenance and improvements. Some due to the age of the hall and some due to damage inflicted by bored teenagers. - Financial Highlights – I am pleased to report that income from hiring the hall is back to pre-covid levels and income from entertainments we have featured was the highest ever, justifying all the improvements made. - The core costs of running the hall have not increased significantly due to the fixed price contracts we have in place. Our exit from Castle Water was completed after 4 years of arguing over the costs of a water leak we had in the car park. The final balance was picked up by our insurance company, The NFU. - The amounts spent on improvements and Fixtures & Fittings include: solar panels, new hand dryers and our lighting system., all paid for by grants. - We ended 2023 with a small operating surplus of £1,090 after paying our annual interest free loan repayment of £3000 for the side extension. Balance sits at £32,000 - We have cash on deposit of £46,402 - Our plans are to encourage more local groups to hold events at the hall and to come up with ideas to benefit everyone. Two currently are: - 1. To work in conjunction with the Croft Cafe team to put on Children’s films in the holidays and - 2. We have just completed a poll on Facebook to enquire as to whether there is interest in us running a course on the use of a DEFIB. The answer was 70 said yes so we will arrange ASAP - We would like to hear your suggestions Simon Crowther 24.04.2024 © Crondall Village Hall 2013 Registered Charity No. 301795 www.crondallvillagehall.co.uk ft4NteredOwrty No.301795 Crondall Village Hall Income and Expenditure Account for the year to 31st December 2023 AttountinK Method: Cash 12 monlhs Janw. DKgmber. Z023 January. De￿m￿r. 2Q22 Totsl Hiring of P￿Tr￿se8 & Faolil Events Int￿￿￿e 36.421 18.713 245% Donath)ns 150 8.166 Gran 17.$41 35.824 -5V/. Interesteam8d 278 4C6Vtr In&urants ￿*1M Total Income 61.450 -5% OpErat+ng Ewnthitsros Event 5wplEs Adyeitisir 4.118 1118% 103% Insurar 1.137 13% centss 83% DDmgkn co¥ts Softw￿2 $ub5cription5 BookkeeFHfwJ Fina￿e costs 227 31 149 531% 73% Bank charge¥ offi￿ admin 10 Office Supplios Tdèth)r CleaniYKJ util￿eS 890% 742 3.830 -16% 2.578 2.225 2.071 16% Repairand maintet43Dce Charititrje D￿¥t￿n$ 49% 425 -100% OlherCo$ts 1.986 -100% Totsl OyT4ting Expendltures 23.6TQ 15,205 Opvating Suwplus lthficit) 37,no .24% other Exwlldibjre Fixtures and 3.525 &1.165 420 739% npThernen15 22.162 50% ToiAI Oth*r Expqndtture 36.690 2Z,5a2 Total SurF4us IdEfithtJ 2Q867 B8lartes bllwd from prevkW5Jrars 10.312 -16.555 -162% Accumulated Fund$ Ca￿1￿dIOn¥d[d 11.402 10,312 11% P*Jo4d4 Itew5torod thariLyPlo.30179S Crondall Village Hall Balance Sheet as of 31st December 2023 Accounti￿ Method: Cash A¥ 0131st December. 2023 As of 31st tlecembor. 2022 %Chang• CutrnntA5sets Cash at Bank¥nd i* Hand FIXED Term Deposit 3567LS Treasurerfs A¢cDunl 1n8 25.160 13.052 35.698 B8 INST Qnliw 9360 8.19) str￿￿k Savlw ALUUrt 12,614 Total Cash #t Bynk and in Hand 46M02 41.312 4% Total N•t CunEntAss4ts 46802 48,312 4% Credltors: amtyjnts falllng due aitsr morn than one > Navw Tr￿St Loan 38,000 -8% Total N¢t As¥*ts lknabilibosl 11,402 10,312 Chawityfrjnds Retained Eamirys rp1usl1De￿iti 10312 -16.555 162% 1.090 26.867 Yotal Chartty 11A12 10,312 11% Notes to the A￿OUTrts l. All transactions are reported as Gross at transaction date 2. As a Registered Charity. the atcounts have been prepared in accordance with the recommended PTaCtice5 issued bythe CharttyCommis5ion 3. The reserves carried fDrward include a Reservos PoliLy5um of £12AI Signed on behalf Management Committee Treasurer............................. 3of4 CHARITY COMMISSION FOR ENGLAND AND WALES I Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Crondall Village Hall On accounts for the year ended 31st De￿rnber 2023 Charity no (if any) 301795 Set out on pages 3and4 I report to the trustees on my examination of the accounts of the above charity {"the Trust-} for the year ended 3151 December 2023. Responsibilities and As the chanty trustees of the Trust, you are responsible for the preparation of basis of report the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515)(b} of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kepi in accordance wtih section 130 of the Act and the accounts do not accord with the accounting records Independent examinerfs ststement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Date: Signed: lilC412e24 Name: Stuart Harris ACMA Relevant professional qualification(sl or body lif any): Chartered Instituie of Management Accountsnts Address: Seebys Consultancy Ltd 2 North Fryeme Yaleley GU46 7ST Page 1 of4 IER October 2018