2021-12-31-accounts - Crondall Village Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

CRONDALL VILLAGE HALL

Governance and Trustees

Crondall village Hall was established as a charity by a Trust Deed dated 1923

The object of the charity is the provision and maintenance of a village hall for

the use of the inhabitants of the area of benefit without distinction of political,

religious, or other opinions, including use for:

meetings, lectures, and classes, and
other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants.

The Village Hall Management Committee is responsible for keeping the building

in a good state of repair. As such they are responsible for the raising of appropriate funds to ensure the Village Hall is maintained fit for purpose in accordance with the Trust Deed.

Appointment of Trustees

The Trust Deed governs the appointment of trustees and the management of the charity. All trustees whether elected or appointed by organisations entitled to a representative retire at the end of their 3-year term at the Annual General Meeting

Established in 1923, Crondall Village Hall is a community asset held on a charitable trust and managed by a committee of volunteers.

The trustees also form the Management Committee of the Village Hall which has the

power to co-opt a maximum of 4 additional trustees during the year.

Current Trustees

Sheila Lambert, Simon Crowther, Norman Lambert, Patricia Sharpe, Owen Durrett

and Barrie Cheeseman

H iring of the Hall

Besides the furtherance of the charitable objectives, it is also important that

the Crondall Village Hall shows that it is also providing public benefit, whilst still

achieving its objectives.

The public benefit derived from the activities of the Village Hall includes:

Provision of the Crondall Village Hall for public use
Preservation and enhancement of the Village Hall for the use of the
community.

Whilst the public benefit is available to anyone, as there are few bars to usage

of the hall, a charge to cover costs is made, and a discount provided for local

Crondall Village users. Analysis shows these fees are not higher than for other

Halls in the area, and so these fees do not represent an unreasonable restriction to access to the hall.

Use of the village hall is subject to a Hiring Agreement which must be signed by

the hirer when booking. The hiring agreement sets out the conditions of hire

and identifies the respective responsibilities of each party to the agreement.

Principal activities in pursuit of our objectives

The Village Hall is also available on hire to commercial undertakings, particularly

those that provide a service to the local community. In this context, the Village

Hall provides facilities for Keep Fit for the Over 50s, various types of Dance Classes, including Ballet, Tango, and the disabled, Dog Training, Children’s and Adult Parties and Wedding Receptions.

Income

Income, for the maintenance of the Village Hall is mainly derived from the hiring of the Main Hall and the Meeting Room and holding other occasional events which benefit both the Hall and other local community groups, public donations along with Lottery and Grant Aid. We also put on our our fundraising events

Achievements in 2021

Clearly the current Covid 19 virus lockdown has had a major impact on our income, however the hall has been able to have access to several grant monies which has enabled the hall to support some of the intended projects.

Replaced and insulated the main hall roof
Car Park drainage and resurfacing and including disabled Parking bays and car park lighting would be included in the car park refurbishment.
150 new padded chairs purchased with lottery monies, over 100 of the old chairs have been sold, raising £550, others given away to various groups, some retained for outdoor use and keep fit.
To reduce costs Solar Panels are being researched for the new roof.
The Village Hall website is to be updated
Entrance hall flooring replaced
Disabled toilet flooring replaced
Old storeroom, decoration, and flooring (on going)
Meeting Room redesign, decorate, and flooring (on going)
Main Hall Ceiling tiles

Regular Hire Bookings are returning slowly, this will enable us to ensure our funds are maintained and the hall remains financially sustainable. These and our future events are also important community wide activities that can be enjoyed by all residents and help to maintain and increase our sense of community identity.

Sheila Lambert

19.05.2022

CRONDALL VILLAGE HALL Accounts Year Ending: 31st December 20 Independent Examinerfs Report to the Trustees of Crondall Vlllage Hall I report on the accounts of Ihe TTUSt for the year ended 3151 Dember 2021 which are set out in the attached document ftthrRef. A10316VHAccounts). Respectlve responslbllftles and examinof . As the charity's trustees you are responsible for the preparation of the accounts, you consider that the audit requirements of section 144 of the Charrties Act 2011 (The Act) do not apply. It is my responsibility to state, on the basis of the Procedures specifEd in the General DirectK>ns gNen by the Chartty Commissioner5 under section 144(5)(b) of the Act , whether particular matters have come to my attention. Basls of Independent ExamineVs report My examination was caffied out in accordance with the General Directions gwen by the Charity Commissioners. An examinatK)n includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consxleralion of any unusual items or disclosures in the accounts. and seeking explanations from you the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that woukl be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independ•nt 8mIne$ statement In conneclion wilh my examinations, no [rtter has to my attention". 1. which gives me reasonable cause to believe that in any malerial respect the requirements a. to keep accounting records in accordance wrth section 130 of The Act; and b. to prepare accounts which accord with the accounting records and to comply with the a(Wun1ti requirements of The Acl have not been met: or 2. to which. in my opinion, attention should be drawn in order or enable a proper understandtrvJ of the accounts to be readHI. Signed: David Argent The Close. Dippenhall strt, CrondaN. Famham. Surrey GU10 5NY

C - Flnal Pa 2020 CRONDALL VILLAGE HALL Registered Charity No. 301795 AccouKfs YEAR ENDING 31st DECEMBER 2021 Income and Expendtture Account 2021 2020 Incom• Hiring 101 Club Phone rebate Donations Grants Other nofvhire Interest 11918 9331 197 1215 89539 128 50 21833 51 193 102920 31546 Exp•ndltu¥e U¢ilitles Cleaniryj Contract maintenance General maintenance Office Admin.& Communicab'on Other Costs Administration Marketing Scoal Fixtures & Fittir¥Js 101 Club Prizes Insurance Licences Refvse collectK 758 235 19152 1605 4045 818 440 749 1331 63 630 924 1500 85243 1736 2104 392 542 12519 380 117545 Surplus l Defictt for Year -14625 19027 CVH Attaunts 1021

CRONDALL VILLAGE HALL Registered Charity No. 301795 ACCOUNTS YEAR ENDING 31st DECEMBER 2021 Balance Sheet 2021 2020 Reserves brt Current Year Surplus l Defiat Total ReseThe¥ -1930 -14625 -16r -20957 19027 -1930 Ropros0nl•d ty Bank - Current ACCnt Bank. Deposrt. Account Current Assets 11886 12559 24445 28562 12508 41070 Loan Account 41WO -16665 43000 -1930 Notes to the Accounts 1. All transactions are rewrted as Gross at transaction date 2. As a Registered Charty, the *counts have l)een prepared in accordance th the rec£rfnmended wacts.ces issued by the Charity C¢)mmis$ion 3. The resefves camed ftmwatd indude a Reserves Policy sum of £12.000 Signed on behall of the Managwnent Cornmrttee Chairman TaSlef 13.L p¥e2

CRONDALL VILLAGE HALL Accounts Year Ending: 318t December 2021 Independent Examinerfs Report to the Trttee$ of Cn)ndall Wbllage Hall I report on the accounts of the Trnst for the year ended 31# December 2021 whtch are set out in the attached document (F(Ref. A1o316VHA(Untsj. Respectlve responsibilities and examiner . As the ¢hariVs trustees you are responsible for the preparation of the accounts. you consider that the audii requirements of section 144 of the ChatTties Act 2011 (The Act) do not apply. It is my responsibilty to state. on the basis of the procedures specifjed in the General Directions given by the Charity Commissioners under section 144(5)(b) of the Act , whether particular matters have come to my attention. Basis of independent Examinerfs report My examination was carried out in accordan with the General Directions given by the Charity Commissioners. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disdosures in the accounts. and seeking explanations from you the trustees conceming any such matters. The procedures undertaken do not provide all the eviden that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examinerfs Statent. In connection wilh my examinations. matter has Con to my attention: 1. which gNes reasonab cause to believe that in any material respect the requirements to keep accounting records in accordan with section 130 of The Act: and b. to prepare accounts which accord wilh the accounling records and to compty with the accounting requirements of The Act have not been meL or 2. to which. in my opinion, attention should drawn in order or enable a proper understsnding of the accounts to be reathed. Signed: Davld Argent The Close, Dippenhall StreeL Crondall. Famham. Surrey GU10 5NY