## BROCKENHURST YOUNG FARMERS TRUSTEES OF BROCKENHURST YOUNG FARMERS COMMITTEE MEETING **MONDAY 5 FEBRUARY 2024** AT CLUB HEADQUARTERS, TIPTOE 7.30pm ## **Trustees of Brockenhurst YFC Committee Meeting at 7.30pm** 1. John Korbey welcomed the committee members. Present: Mr John Korbey (JK) in the chair, Eric Chase (EC), Michael Dolbear (MD), Gill Hepburn (GH), Davina Lance (DL), Geoff Morgan (GM), Josh Othen (JO), Carolyn Snow (CS) Chris Snow (CJS) and Jenny Dolbear (JD) **2. Apologies for absence** were received from Hannah Gates, Samantha Gates and Rob Ivemy. 3. **The Minutes of the Trustees meeting** on 8[th] June were circulated and confirmed as a true and correct record. 4. **Business** : ## **(a) Hall Account Balance** - £3,837.95 Treasurers Account - £1907.19 Hall Deposit Account £2610.52 Hall Refurbishment Account ## **(b) Hall Refurbishment update** The Hall refurbishment is on going and as reported the Kitchen is nearing completion, toilets installed and both new floor coverings installed. We are awaiting decoration and as previously reported the windows and doors are installed. Everything in the quote has been done and GH has completed a Project Report. RI has a presentation of the before and after to which he is continually updating. All the work is accounted for. ## **(c) Trust Deeds/Land Registry update** GH is aware that it would take time but we need to know how it is progressing, or if they require more information. Between GH and JK they will chase Ross Carter at Brockenhurst. ## **(d) Club Utilities** RI had spoken about a smart meter and it depending upon a signal. RI will keep a close watch on the energy usage. ## **5. Any other Business** There was no further business. 6. **Date of the Next Meeting** : October 2024 which will be confirmed nearer the time. 7. **Closure** The Trustee meeting closed and the Advisory Meeting followed. ## **ADVISORY COMMITTEE MEETING** **1. John Korbey welcomed** the committee members. - Present: Mr John Korbey (JK) in the chair, Eric Chase (EC), Michael Dolbear (MD), Gill Hepburn (GH), Davina Lance (DL), Geoff Morgan (GM), Josh Othen (JO), Carolyn Snow (CS) Chris Snow (CJS) and Jenny Dolbear (JD) **2. Apologies for absence** were received from Hannah Gates, Samantha Gates and Rob Ivemy. **3. The minutes of the meeting on 30[th] November** were confirmed as a true and correct record and signed by JK. There was an interim financial review meeting held on Monday 8 January and these notes were read out by JD to bring all the committee up to date. The copy of these minutes are attached for the records. 4. **Matters Arising** . SG had obtained another quote for the kitchen work which was accepted. 5. **Club Updates** were given by JO reporting on the Club visit to G Farwell Limited when members used the diggers and a good evening was enjoyed by everyone. There is a gun handling and welding practice planned in readiness for the competitions. 6. **Treasurers Report** : - £3,837.95 Treasurers Account - £1907.19 Hall Deposit Account - £2610.52 Hall Refurbishment Account The Burns Night Bingo raised £500 and there are donations to add to the funds of £126. **7. Business** 1. (a) **Refurbishment progress to include** : - Floor – These are now completed with the floorings laid as required. CS - questioned the cleaning of them. Toilets – The toilets are now fitted and the hot water at the sinks much appreciated. The possible addition of a junior urinal may be considered at a later stage. DL questioned the possibility of providing some hand rails in one of the ladies. Electrics – These have all been updated and the overhead lighting is a great improvement. When the electrician comes to complete the kitchen we will ask for some more sockets and any existing ones to be changed to doubles. The committee will mark the walls where they are required after this meeting. EC had been and collected a cooker which was free just needed to be brought to the hall. We will ask the electrician to install this new one. Hall Decoration – We will have a working weekend starting on 25 February. Dustsheets will be needed and DL will bring her ones up to the hall. Firstly the hall walls will be washed with Sugar Soap and holes filled before we paint. The skirting board needs replacing by the hatch. GH had brought samples which we can try later. The Lions Club of New Milton has awarded us £300 thanks to GH. Brewers Decorator Suppliers have a community award which GH has applied for. Hordle Parish Council saw our Facebook post and are happy to provide £500 towards a specific item for the hall. GH asked for this to go towards work counters to be used for demonstrations and they are happy with this request. New Forest National Park Authority will be approached and New Milton Parish Council by GH to seek additional funding. The committee are happy with the blue gloss used on the loft door and will continue with this colour on the hall doors. Kitchen – The new sinks work well with the instant hot water supply. The work surface between the kitchen and hall needs to be finished. The cupboard doors were discussed and it was agreed to put them back up to provide a neat finish when looking through from the hall. MD to speak to the kitchen equipment supplier and enquire about 1 x Stainless steel 4 feet long by 33.5 inches high, 650mm wide and shelf under table 2 x Stainless steel tables 4 feet long 33.5 inches high with shelf under and casters fitted. Also enquire about cooking pots as there are none in the kitchen. The wall where there is damp was discussed and until it is dry we cannot repair the crack outside, but this will be repaired in due course. Car Park We will wait for the car park surface to settle, but speak about the corner by the door which holds rain. This and the French drain can be looked at later and we can contact Farwells. ## **8. Dates for the Diary** - Tiptoe residents use the hall on a Wednesday for a coffee morning. - Thursday 8 February is One Foot in the Furrow here at 12.00am - Saturday 17[th] February the Club are running a Tractor Run to raise funds for County YFC and there are nearly 50 vehicles taking part. The route is on Facebook and it ends at The Plough Inn. - Saturday 9[th] March to commence painting of the Hall ## **9. Any Other Business** Tiptoe Green have a hedge laying lesson on Sunday 3 March and would like to use the Hall which was agreed. ## 10. The **date of the next Advisory Committee Meeting** is Monday 15[th] April at 7.30pm ## 11. **Closure** - The meeting closed at 8.35pm. Interim minutes to go with these. BROCKENHURST & DISTRICT YOUNG FARMERS CLUB STATEMENT OF ACCOUNTS FROM 1st OCTOBER 2022 to 301b SEPTEMBER 2023 INCOME EXPENDITURE Treasurers Account: Balance at 1110122 £ 2,353.29 YFC Subscriptions 22-23 £ 2,235.00 YFC Subscriptions 23-24 £770.00- Car Parking Events £250.00 . NFU Mutual Sponsorshtp £393.36 Ellingham & Ringwood £500.00 . Fundraislng £3,859.56 HFYFC President Challenge £50.00 . Affiliation Levy 22-23 HSBC Charges Fami Safcty Foundation Club Night Expenses Fundraising Expenses £ 2,162.35 £ 78.83 £715.00 £350.(K) - £2,191.11 447,29 Bal#D¢e at 3019ll3 £ 4,913.92 £10411.21 Uncashed cheques Cajb At bank 3019123 £ 2,532.22 £ 7,446.14 Business No-Notice Account: Balancc at 1110122 Gross interest to 3019123 £ 555.45 £ 6.06 Balance at 30H)n3 £ 561.51 £561.51 1 £561.51 Luntt Award AccouDt: Balance at1110122 Gross tnterest to 3019123 £271.20 £ 2.95 Balanee at 3019123 £ 274.15 £274.15 £274.15 Chari Aecount: Balance at 1110122 £0.18 Brdlance at 30A)9123 £ 0.18 £0.18 Hannah Gates Hon. Treasurer BROCKENHURST & DISTRICT YOUNG FARMERS CLUB HALL STATEMENT OF HALL ACcOU￿s FROM ill JANUARY 2023 to i iih OCTOBER 2023 COLWE ExPEND￿URE Treasurers Account . Balance at 111123 Donations One F in F Tiptoe Qre¢n Tn￿t Easter Bingo NFU Insurance claim Donation U3A 2.949.32 545.00 150.00 660.00 800.00 40.00 Gas Insurance Electric Water 464.01 546.64 660.42 79.05 BAlance at 11110123 £ 3,394.20 144.32 44. Hall Refurb Acc: Balance at 111123 HCC ¥rant Donations 0.00 30,000 1,922 Addspace Windows 13,170 B￿1￿￿¢¢ At 11110123 £ 18,752.110 £ 31,922.00 £ 31.922.00 Business Instant Access Account: Balance at 111123 Gross interest to 11110123 1890.56 10.61 Balance at 11110123 £ 1,901.17 £ 1901.17 £ 1901.17 Robert Iv¢my Hon. Treasurer BROCKENHURST & DISTRICT YOUNG FARMERS CLUB HALL STATEMENT OF HALL ACCOUNTS FROM th 131 JANUARY 2022 to 30 DECEMBER 2022 INCOME EXPEIWITURE Treasurers Account '. Balance at 111122 2456.68 Donation Korbey i 000.00 Bingo Nights 628.00 Donation One F in F 490.00 NFIJ insurance claim 300.00 Donation Forest Entrepreneurs 198.09 Donation G.Hepburn 100.00 Lymington Growmore Club l 00.00 Insurance Roof R￿aIrS Electric Gas Gas Safety check EPC energy certificate Water 506.62 720.00 636.10 178.69 168.00 216.00 114.04 Balance at 31112122 £ 2733J2 £ 5 272.77 5 272.77 Uncashed cheque Casb at Bank 31112122 216.00 £ 2949J2 Business Instant Access Account: Balance at 111122 Gross interest to 31112122 1889.59 0.97 Balance at 3112122 1,890.56 1890.56 1890.56 Robert Ivemy Hon. Treasurer ## **BROCKENHURST & DISTRICT YOUNG FARMERS CLUB HALL** ## **STATEMENT OF HALL ACCOUNTS FROM 1[st] JANUARY 2023 to 11[th] OCTOBER 2023** ## **INCOME EXPENDITURE** ## Treasurers Account : Balance at 1/1/23 2,949.32 Gas 464.01 Donations One F in F 545.00 Insurance 546.64 Tiptoe Green Trust 150.00 Electric 660.42 Easter Bingo 660.00 Water 79.05 NFU Insurance claim 800.00 Donation U3A 40.00 **Balance at 11/10/23 £ 3,394.20** _______ ______ £ 5,144.32 £ 5,144.32 ## Hall Refurb Acc: Balance at 1/1/23 0.00 Addspace Windows 13,170 HCC grant 30,000 Donations 1,922 **Balance at 11/10/23 £ 18,752.00 ____________ ___________** £ 31,922.00 £ 31,922.00 ## Business Instant Access Account: Balance at 1/1/23 1890.56 Gross interest to 11/10/23 10.61 Balance at 11/10/23 £ **1,901.17** ______ ______ £ 1,901.17 £ 1,901.17 Robert Ivemy Hon. Treasurer ## **BROCKENHURST &DISTRICT YOUNG FARMERS CLUB HALL** ## **STATEMENT OF ACCOUNTS AS AT 11th October 2023** **Hall Treasurers Account £ 3,394.20 Hall Refurb Account £ 18,752.00 Business Instant Access Account £ 1,889.40**