Charity Number 301762
Minutes of Annual General Meeting 2025 held at Southbourne Village Hall on 1 Mar 25 at 1030
Attendees –David Roy, Joyce Roy, David Barnes, Justin Wilkins, Ian Le Poidevin, Pam Dobson
Apologies – Nil
Members of Public – Ruth Heelan, Kathryn Gibbs, Jacqui Burden (Dog Rally)
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Introduction. David Roy welcomed all to the AGM and the Trustees introduced themselves and their role. The minutes of the previous AGM were accepted. David provided a summary of the years activity, which included a significant change with the departure of Robert and Karen Hayes. This lead to an increase in staff which David Roy thanked for all their support. There have been 3 very successful fairs, which raised significant funds for the hall, mainly due to the kind support of sponsors. The 3 fairs for 2025 are already sold out. There was a D-Day Concert which was successful, however did require significant organising from the Trustees. There are now 32 regular users of the hall, with a net increase after a loss of 2 regular groups over the year.
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Reappointment of Trustees . David Roy asked if all trustees wished to be reappointed for another year, all agreed.
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Maintenance Report. Ian Le Poidevin thanked the Chair, David Roy, for his leadership and support in the maintenance.. The aim of the maintenance has been to ensure that the hall is safe and sustainable. The Consumer Unit has been replaced and updated to support the heating, however there continues to be work planned to rectify a couple of heaters that still trip the system to ensure that they operate safely in the future. A new electronic lock has been fitted which is well received by all users. Lights have been updated with electronic control and oversight. Keys have been rationalised and are now in the secure cupboard. Also the potholes on the approach to the hall have been repaired.
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Treasurers Report. Justin Wilkins delivered the treasurers report, which indicated that income had been approximately £40k, with £30k of expenditure leaving a surplus of £9k. The main income had been from hire, with the main expenditure being electricity, insurance, staff wages and maintenance.
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Future Actions. Utilising the surplus the Chair, David Roy explained what the plan for the next year was to be, which was to investigate solar panels, painting of the hall, and professional cleaning of the floor as regular action.
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Questions. No questions were raised from the public, however they public wanted to thank the Trustees for the running of the hall.
Meeting Closed 1100
SOUTHBOURNE VILLAGE HALL
Registered Charity No.301762
RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024
| Incoming Resources | ||
|---|---|---|
| Hiring Charges for premises & equipment | 30753.00 | |
| Grants & Donations | 4739.44 | |
| Fund Raising Events | 3383.15 | |
| Miscellaneous Income | 964.00 | |
| Bank Interest | 401.21 | |
| 40240.80 | ||
| Resouces Expended | ||
| Premises Expenses | -2693.18 | |
| Repairs & Renewals | -7499.00 | |
| Lighting & Heating | -1263.92 | |
| Cleaning | -126.36 | |
| Fund Raising Costs | -1986.77 | |
| Staff Costs | -11558.06 | |
| Insurance | -787.14 | |
| Licences & Subscriptions | -679.82 | |
| Printing, Stationary & Postage | -115.80 | |
| Telephone & Comms | -990.70 | |
| Office Equipment Hire & Maintenance | -516.60 | |
| Other Expenses | -2122.98 | |
| Miscellaneous Posting Account | -9.60 | |
| -30349.93 | ||
| Net Profit/(Loss): | 9890.87 |
SOUTHBOURNE VILLAGE HALL
Registered Charity No.301762
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2024
1 Basis of preparation
The accounts have been prepared on accrual accounting basis.
2. Statement of assets and liabilities at 30 September 2024
| Cash funds Cash and bank balances held by Lloyds Other monetary assets Amounts due from hire of premises and equipment Liabilities Creditors |
|
|---|---|
| £32,774.16 | |
| £2,261.70 £0 |