**SOUTHBOURNE VILLAGE HALL FUND**
**CHARITY NO: 301762**
**FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 30th SEPTEMBER 2021**
## SOUTHBOURNE VILLAGE HALL FUND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021
|Chairty Name:|Southbourne Village Hall|
|---|---|
|Registration:|301762|
|Priciple Address:|First Avenue; Southbourne; Emsworth; Hampshire|
||PO10 8HN|
|Trustees:|Mr C Bulbeck (Chairman)|
||Mrs M A Bulbeck|
||Mrs P Dobson|
||Mr R Gowlett (Treasurer)|
||Mrs K Hayes (Secretary)|
||Mr R Hayes|
||Mrs P Dhrif|
|Governing document:|Deed of Appointment & Trust Deed dated 25 April 1968|
|Trustee selection method:|Appointed by existing trustees|
|Objects of the Charity|The Village Hall is for use of the inhabitants of the|
||Parish of Southbourne, without distinction of political,|
||religious or other opinions, including use for meetings,|
||lectures and classes and for other forms of recreation|
||and leisure time occupation, with the object of improving|
||the condition of life for the said inhabitants.|
|Main activities for the public|Regular users have included Rainbows, Brownies,|
|benefit|Dance groups, Art for fun, Sewing groups, W.I , Dragon|
||Ladies, Exercises, Pilates, Judo, Southbourne Parish|
||Council and Bingo. At other times, especially weekends,|
||the hall is used for events such as the Hampshire Hindu|
||Samaj,Weddings, Funeral Wakes, Birthdays,|
||Anniversaries, Dog training, Bazaars, Presentations,|
||Theatre Productions, Choirs and Quiz nights.|
The trustees declare that they have approved the Trustees’ Report above
## Ro er A Gowlett g
**Mr Roger Gowlett (Treasurer)**
Date:
03-02-2022
Page 2
## SOUTHBOURNE VILLAGE HALL FUND RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2021
|**£**
**2021**
Hire Letting Income - per cash book
5,623
Railway rent car park
4,000
9,623
Bingo
346
DCC grants
24,785
grant Parish council
1,000
Covid Grant
8,000
Interest
18
Donations
300
Misc
-
44,072
**£**
**2021**
Wages
2,836
Rates,water and other services
1,320
Light and Heat
446
Insurance and PPL
762
Repairs and Renewals,
**52,634**
Telephone and website
2,039
Printing, Postage, Stationery and hall equipment
**3,220**
Cleaning costs incl items for covid
**1,098**
Garden
900
subscriptions
144
Donations -
150
Bingo costs
-
Sundries
-
65,549
21,477
-
37,911
16,434
**SURPLUS/ (DEFICIT) FOR YEAR**
**SURPLUS/(DEFICIT) BROUGHT FORWARD**
**SURPLUS/(DEFICIT) CARRIED FORWARD**
**RECEIPTS**
Total Receipts
**PAYMENTS**
Total Payments|**£**
**2020**
8,333
575
-
-
10,000
250
-|
|---|---|
||19,158|
||**£**
**2020**
4,998
1,335
393
570
9,396
312
917
798
450
144
175
296
-|
||19,784|
|||
||626
-|
|||
||38,537|
|||
||37,911|
Page 3
## SOUTHBOURNE VILLAGE HALL FUND STATEMENT OF ASSETS AND LIABILITIES AS AT 30 SEPTEMBER 2021
**----- Start of picture text -----**
£ £
CURRENT ASSETS 2021 2020
Lloyds TSB Current Bank Account 7,777 2,808
The Affirmative Deposit Account 7,948 34,931
Receipts not yet banked at 30th September - 709 -
Petty cash in hand - 172
Total Current Assets 16,434 37,911
£ £
LIABILITIES 2021 2020
- -
- -
Total Liabilities - -
NET CURRENT ASSETS 16,434 37,911
NOTES TO THE RECEIPTS & PAYMENTS
ACCOIUNT AND THE STATEMENT OF
ASSETS
**----- End of picture text -----**
Note 1
The land and property situated at First Avenue, Southbourne in the Parish of Southbourne, West Sussex, from which the Southbourne Village Hall Fund operates, is held in Trust. The Charity is entitled to use the land an property on a rent free basis, but is responsible for the insurance and any necessary repairs and maintenance.
Note 2
The trustees are responsible for ensuring the Charity has kept adequate accounting records to prepare financial statements that give a true and fair view under the Charities Act 2011. The trustees consider that the requirement has been met and further consider that the Charity is exempt from the statutory requirement for an audit for the year ended 30 September 2021
## **AUTHORISATION FOR ISSUE**
On behalf of the trustees, I hereby approve and adopt the above Statement of Assets and Liabilities and the attached Receipts and payments Account for the year ended 30 September 2021
## Ro er A Gowlett g
Mr Roger Gowlett (Treasurer)
03-02-2022
Date:
Page 4
**Signature:** Roger A Gowlett Roger A Gowlett (Feb 4, 2022 13:51 GMT)
**Email:** rogergowlett@hotmail.co.uk
## Southbourne accounts 2021
Final Audit Report
2022-02-04
Created: 2022-02-04 By: Vivien Turner (vivien519@btinternet.com) Status: Signed Transaction ID: CBJCHBCAABAAxIhm4iLsOWvRUwCn0z--5v0BOLGPPFW9
## "Southbourne accounts 2021" History
Document created by Vivien Turner (vivien519@btinternet.com)
2022-02-04 - 1:23:35 PM GMT
Document emailed to Roger A Gowlett (rogergowlett@hotmail.co.uk) for signature 2022-02-04 - 1:24:30 PM GMT
Email viewed by Roger A Gowlett (rogergowlett@hotmail.co.uk) 2022-02-04 - 1:25:49 PM GMT
Document e-signed by Roger A Gowlett (rogergowlett@hotmail.co.uk) Signature Date: 2022-02-04 - 1:51:13 PM GMT - Time Source: server
Agreement completed.
2022-02-04 - 1:51:13 PM GMT
**SOUTHBOURNE VILLAGE HALL FUND**
**CHARITY NO: 301762**
**FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 30th SEPTEMBER 2021**
## SOUTHBOURNE VILLAGE HALL FUND TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021
|Chairty Name:|Southbourne Village Hall|
|---|---|
|Registration:|301762|
|Priciple Address:|First Avenue; Southbourne; Emsworth; Hampshire|
||PO10 8HN|
|Trustees:|Mr C Bulbeck (Chairman)|
||Mrs M A Bulbeck|
||Mrs P Dobson|
||Mr R Gowlett (Treasurer)|
||Mrs K Hayes (Secretary)|
||Mr R Hayes|
||Mrs P Dhrif|
|Governing document:|Deed of Appointment & Trust Deed dated 25 April 1968|
|Trustee selection method:|Appointed by existing trustees|
|Objects of the Charity|The Village Hall is for use of the inhabitants of the|
||Parish of Southbourne, without distinction of political,|
||religious or other opinions, including use for meetings,|
||lectures and classes and for other forms of recreation|
||and leisure time occupation, with the object of improving|
||the condition of life for the said inhabitants.|
|Main activities for the public|Regular users have included Rainbows, Brownies,|
|benefit|Dance groups, Art for fun, Sewing groups, W.I , Dragon|
||Ladies, Exercises, Pilates, Judo, Southbourne Parish|
||Council and Bingo. At other times, especially weekends,|
||the hall is used for events such as the Hampshire Hindu|
||Samaj,Weddings, Funeral Wakes, Birthdays,|
||Anniversaries, Dog training, Bazaars, Presentations,|
||Theatre Productions, Choirs and Quiz nights.|
The trustees declare that they have approved the Trustees’ Report above
## Ro er A Gowlett g
**Mr Roger Gowlett (Treasurer)**
Date:
03-02-2022
Page 2
## SOUTHBOURNE VILLAGE HALL FUND RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2021
|**£**
**2021**
Hire Letting Income - per cash book
5,623
Railway rent car park
4,000
9,623
Bingo
346
DCC grants
24,785
grant Parish council
1,000
Covid Grant
8,000
Interest
18
Donations
300
Misc
-
44,072
**£**
**2021**
Wages
2,836
Rates,water and other services
1,320
Light and Heat
446
Insurance and PPL
762
Repairs and Renewals,
**52,634**
Telephone and website
2,039
Printing, Postage, Stationery and hall equipment
**3,220**
Cleaning costs incl items for covid
**1,098**
Garden
900
subscriptions
144
Donations -
150
Bingo costs
-
Sundries
-
65,549
21,477
-
37,911
16,434
**SURPLUS/ (DEFICIT) FOR YEAR**
**SURPLUS/(DEFICIT) BROUGHT FORWARD**
**SURPLUS/(DEFICIT) CARRIED FORWARD**
**RECEIPTS**
Total Receipts
**PAYMENTS**
Total Payments|**£**
**2020**
8,333
575
-
-
10,000
250
-|
|---|---|
||19,158|
||**£**
**2020**
4,998
1,335
393
570
9,396
312
917
798
450
144
175
296
-|
||19,784|
|||
||626
-|
|||
||38,537|
|||
||37,911|
Page 3
## SOUTHBOURNE VILLAGE HALL FUND STATEMENT OF ASSETS AND LIABILITIES AS AT 30 SEPTEMBER 2021
**----- Start of picture text -----**
£ £
CURRENT ASSETS 2021 2020
Lloyds TSB Current Bank Account 7,777 2,808
The Affirmative Deposit Account 7,948 34,931
Receipts not yet banked at 30th September - 709 -
Petty cash in hand - 172
Total Current Assets 16,434 37,911
£ £
LIABILITIES 2021 2020
- -
- -
Total Liabilities - -
NET CURRENT ASSETS 16,434 37,911
NOTES TO THE RECEIPTS & PAYMENTS
ACCOIUNT AND THE STATEMENT OF
ASSETS
**----- End of picture text -----**
Note 1
The land and property situated at First Avenue, Southbourne in the Parish of Southbourne, West Sussex, from which the Southbourne Village Hall Fund operates, is held in Trust. The Charity is entitled to use the land an property on a rent free basis, but is responsible for the insurance and any necessary repairs and maintenance.
Note 2
The trustees are responsible for ensuring the Charity has kept adequate accounting records to prepare financial statements that give a true and fair view under the Charities Act 2011. The trustees consider that the requirement has been met and further consider that the Charity is exempt from the statutory requirement for an audit for the year ended 30 September 2021
## **AUTHORISATION FOR ISSUE**
On behalf of the trustees, I hereby approve and adopt the above Statement of Assets and Liabilities and the attached Receipts and payments Account for the year ended 30 September 2021
## Ro er A Gowlett g
Mr Roger Gowlett (Treasurer)
03-02-2022
Date:
Page 4
**Signature:** Roger A Gowlett Roger A Gowlett (Feb 4, 2022 13:51 GMT)
**Email:** rogergowlett@hotmail.co.uk
## Southbourne accounts 2021
Final Audit Report
2022-02-04
Created: 2022-02-04 By: Vivien Turner (vivien519@btinternet.com) Status: Signed Transaction ID: CBJCHBCAABAAxIhm4iLsOWvRUwCn0z--5v0BOLGPPFW9
## "Southbourne accounts 2021" History
Document created by Vivien Turner (vivien519@btinternet.com)
2022-02-04 - 1:23:35 PM GMT
Document emailed to Roger A Gowlett (rogergowlett@hotmail.co.uk) for signature 2022-02-04 - 1:24:30 PM GMT
Email viewed by Roger A Gowlett (rogergowlett@hotmail.co.uk) 2022-02-04 - 1:25:49 PM GMT
Document e-signed by Roger A Gowlett (rogergowlett@hotmail.co.uk) Signature Date: 2022-02-04 - 1:51:13 PM GMT - Time Source: server
Agreement completed.
2022-02-04 - 1:51:13 PM GMT
SOUTHBOURNE VILLAGE HALL FUND INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES
This report on the financial statements of the Village Hall Fund for the year ended 30 September 2021 which are set out on pages 3 to 4, is in respect of an examination in accordance with the Charities Act 2011.( the Act) and further guidance issued in 2021
Respective responsibilities of the trustees and the examiner
The trustees consider that an audit is not required for this year under section 28 of the Charities Act 2006) and that an independent examination is needed. It is my responsibility:
- to examine the Accounts ,
- to follow the procedures laid down in the General Directions given by the Charity Commission and,
- to state whether particular matters have come to my attention.
## Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission. That examination includes a review of the accounting records kept by the Village Fund and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with the Act; and
• to prepare financial statements which accord with the accounting records and comply with the requirements of the Act and the Regulations have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Independent Examiner
04-02-2022 Date
Page 5