TADLEY & DISTRICT COMMUNITY ASSOCIATION Charity Number: 301736 REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2021 Tadley & Distnct COMMUNITY CENTRE The Tadley Community Centre. Newchurch Road, Tadley, Hampshire RG26 4HN TADLEY & DISTRICT COMMUNITY ASSOCIATION CONTENTS CONTENTS............. ANNUAL REPORT OF THE TRUSTEES........... INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES................. STATEMENT OF FINANCIAL ACTIVITIES............................... BALANCE SHEET as at 31 March 2021.......... NOTES TO THE FIMNCiAL STATEMEWS................. . The Tadley and Dlstrict Cormiunty Association was registered wlth the Chartty Commission on 13 December 1963. tts constitution Is govemed by a document adopted on 29 April 1959, which has slnce been amended on 25 March 1993 and 1 July 2￿8. TADLEY & DISTRICT COMMUNITY ASSOCIATION ANNUAL REPORT OF THE TRUSTF.F.S This report relates to the annual accounts of the Tadley & District Community Assoclallon (Ihe Association.) for the year erKled 31 March 2021. The Association ¢orfnu8S to be a gislered tharity, and remains exempt under section 505(1) of ICTA 1988. PRINCIPAL ACTMTY The Assoclatlon manages the purpose built Tadley Communty Centre - known as The Link and The Point Youth buildlng ('the Centre.), to serrfè those within a 3 mile radius. TRUSTEES The followlng trustees seNed during the year ended 31 March 2021: Adrian Noad- Chaiman Tony Flahive- Treasurer Clive Radley- Vi¢e-¢halrnBn Linda Me8d (fadley Age Concern) Nigel Quelch Chrls Reeder (fadley Communty Church) Pam Tery Marg Wilson Rosemary Bond Jenny Vaux (Basingstoke & Dean8 Borough Coun¢ll) TRUSTEES, RESPONSIBILITIES FOR THE FINANCIAL STATEMENTS Charity law requires the trustees to prepare the Association's financial statements taking a true and fair view of financial activities durfng 8ach year and of the financial position at the and of each year. Partlcular care is needed when: selecting suitable accounting policies and than applylThJ them consistentty. making judgements and eslimates that are reasonable and prudent," ststing Ythether applicable accounting standards and statements of recommended praclio have been followed. and preparing figures on a going wncern basls unless It Is Inappropriate to assume that the Association ￿11 continue to opeRt8. The trustees are reSpI￿81b18 for keeping proper ac£ounting records which disclose. with reasonable accuracy. the ftnancial position of the Assoaation, and vthich enable th8m to both ascetsin the finandal position of the Association and ensure that thè financial ststements cx)mply with the reqUirern￿ts of the Trust Deed and the Charity Commiss50n. They are also responsible for safeguarding the assets of the Assoclation and hence for taking reasonable steps for the prevention and detectlon of fraud and other inBgulartlies. The trustees have gr¥en conslderatr>n to the rne￿r rlsks to whlch the Assoriation Is exposed and are satisfied that th8r8 are adequate measures and controls h place to appropriately mitigate Ihose risks. Stgned on behalf of the trustees by On 26 TADLEY & DISTRICT COMMUNITY ASSOCIATION INDFPE￿DF.￿ EXAMtNER'S RF.PORT TO THF. TRUSTEES I report on the Association's accounts, on pages 4 to 8, for the year ended 31 March 2021. RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The Charltys Inlstees are responsible for the preparation of the accounts. Tha charitys trustees consider that an examination is requlr8d under secllon 1491) of the Charities Act 2011. and that section 144(1) (audit) of the Charities Act 2011 does not apply to the Charity. It is my responsibilty to examine the accounts {under section 43 of the Act, as 8mended). to follow the procedures laid down in the General Directions given by the Charity Commission (under sectlon 43(7)(b) of the Act, as amended), and to state whether partlcular matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT My examinatlon vras carried out in accordance ￿ryth the Ch8rlty Commisslon's diredions. An examlnation indudes a reifjew of the accounling records kept by the charity and a comparison of the accounts presented y￿th those records. It also Includes consideration of any unusual items or dlsdosures in the accounts, and seeking explanatlons from the trustees conceming any such matters. The procedures undertaken do not provide all the evldence Ihat would be required in an audit. and consequenly I do not express an audlt opinion on the accounts. INDEPENDENT EXAMINER'S STATEMENT In the o)urse of my examination. no matter has come to my attenllon which gives rne reasonable cause to belleve that in. any materfal respect. the trustees have not met the requirements to ensure that: - proper accounting ￿CordS are kept in acGordance ￿ryth seclion 130 of the Charities Act 2011 and - accounts are prepared which agree wlth the accounllng records and comply with the accounting requirements of the Act; or to which. In my opinion, attention should be drawn in order to enable a proper understanding of the ac￿Unts to be reached. Eleanor Greene Do the Numbers Ltd, 37 Upper Brownhlll Road, Southampton. S016 5NG 23° June 2021 TADLEY & DISTRICT COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT for the year ended 31 March 2021 2021 2020 Incoming Resources Hall hlre and Affiliations Communty Devek)pment Youth Building Bar Commlfjwn Clnema Income from charitablo adivities Bank interest Grants to cover spedfic expenses Grants from extemal bodies COVID HMRC Job Retention Scheme Fund raising Advertising income Donations 18.860 2.851 22.694 83,575 31,471 27,372 249 8,491 27 44.432 151,158 183 48.248 59,180 14.911 468 -220 330 89,330 4.411 1,257 220 Income from voluntary sources TOTAL INCOMING RESOURCES 122,917 167,430 95.218 246.559 R6sourc£s expended Costs of generated funds Costs of activities in furth8rance of charitsble objectiv96 Govemance costs COVID community support costs D8preciation of fixed assets 39,392 84.424 74,558 12.298 58,822 68.742 66,628 TOTAL RESOURCES EXPENDED 180.030 219,794 SURPLUSI{DEFICIT) FOR THE YEAR ReseNes brought fonward RESERVES AT END OF YEAR (12,601) 26.765 937.311 924.710 910.546 937,311 The reserves are all held as a general fvnd and hav8 no restrictions placed upon them. Th8 furKI balance represents all the gains or losses arising for the year and carried foNRrd. All of the Assocbation's operations are dassed as continulng. TADLEY & DISTRICT COMMUNITY ASSOCIATION BALANCE SHEET as at 31 March 2021 2021 2020 FIXED ASSETS Tangible assets 804.942 863,764 CURREKf ASSErs Debtors Cash at bank and in hand 6,541 114,710 121,251 11,563 62.761 74,324 CREDITORS Due ￿thin one year NET CURREwf ASSETS 1,483 778 119767 73,546 937,311 NET ASSETS 924.710 REPRESENTED BY Unrestricted General Funds UnrestActed reserwes- youth building TOTAL FUNDS 110.030 814 680 122,631 924,710 937,311 The trustees approved these financlal statements at a meeting havo been signed on their behalf by the folEowlng bu8te6S: and they oad. Chairman Tony Flahive, Treasurer TADLEY & DISTRICT COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS at 31 March 2021 1. ACCOUNTING POLICIES Basls of accoun￿n9 These accounts have been prepared under the historical cost convention using accountlng policies that best give a true and fair view In a￿ance with The Charities (Acwunts and Reports) Regulatlons 2010. the Statement of Re￿jrnrr￿ded Practice. applicable ac¢ounUng 8tsndards and the Charities Acts 1993 and 2006. Incomo Income Is taken to the ac￿Unts in th6 partod then the relevant farilities hw4e baen used by customers. Wh8r8 Incoming resources have related expenditure (as with fijnd raising) the incomlng resources and related expenditure are reported gross in the ststement of Hnancial Acliviiies. Donatlons. grants and other receipts are acccunted ft when re¢8lved and the Association has uncondition81 enthlement to use them. Interest is accounted for when credtted to the ASsociati(￿'S bank statsments. Expendlturn All expenditijre is inc4uded in the a¢ccwnts on an a(uuals basis and are recognlsed when there Is a legal or constructive obligation to pay for expenditure. Costs that have not been capitalised as fixed assets have been directly attributed to one of the expen88 categories in the Statement of Financial Activities. Tanglble flxed as80ts and depreclatlon All fixed assets are InI￿allY recorded at cost. The cost of bunding vA)rks or equipment donated by the lo¢xl or county counclls have been exduded from the 8ccounts. Tangible fixed assets are depreciated as per the schedule bèlow to refiect thelr useful Itfe. Reserves The Association's ￿serveS policy Is to alm lo hold 81 least four months of expended resources to meet its obligations. Taxation The Association rs exempt from income and corporatlon taxes under sectlon 505(1) of the Income and CorpOrat￿)n Taxes Ad 1988 2. COSTS OF ACTMTIES IN FUFtrHERANCE OF CHARITABLE OBJECTIVES 2021 2020 Utilities and servlces Ywth Bullding Building M8intenan¢e Cleaning materials Entertainment canteen arÈd drinks Cinema Communlty functions and devebpments Advertising events 10,101 3.440 19,935 1,768 204 489 3,426 29 13,693 3.380 18.492 15.075 2.782 3.301 25.294 2.401 84.424 39.392 TADLEY & DISTRICT COMMUNITY ASSOCIATION 3. GOVERNANCE COSTS Wages and salaries offi￿ and general ewenses Independent examinerfs fees Other professional fees Training 56,582 9,101 480 2,793 5602 51,677 12.196 2,997 74,558 The avarage weekly number of paid employeas, calculated as full Ime equivalents, during the year was 1 (2020: 2). No employee received remuneratlon of mora than £50.000. Those employees enti￿ed to auto-enro11rn6nt have a defined contrtbution ponsion ￿th NEST. Trustees are not remunerated nor did any claim reimbursen*nt of expenses. 4. TANGIBLE FIXED ASSETS Basingstoke & Deane Borough Council ol￿S the freehokl of Tadley Communlty Centre and the land on which tt 1$ built. On beh8lF of tho Assoclatlon. Tadley Councillors Warwick Lovegrove and David Leeks hokl the lease of the Centre in bwst for 25 years from 14 June 1994. The Association ha8 capitalised and depreciates the foll0v￿n9 equipment that it owns.. Youth Building {4% SL} Youth Building F&F (33% RB) F￿tureS and ffttings (25% RB) Totsl Cost blf%%Yl at 1 April 2020 Addiiions Cost cifwd at 31 March 2021 927.768 46,486 155,120 1.129,374 927.768 46.486 155.121 1,129 374 Dep'n blfwd at 1 April 2020 P￿ded during the year Dep'n cjhvd at 31 Marth 2021 147,308 37,111 184,419 35.499 3,662 39,161 82,803 18.050 100,853 265,610 58.822 324,432 Net book value at 31 March 2021 Net book value 8t 1 Aprfl 2020 780,460 10,986 9,036 863,764 DEBTORS 2021 2020 Amounts Ihved by usern of the Community C8ntre Prepaid expenses 6.541 11.563 6,541 TADLEY & DISTRICT COMMUNITY ASSOCIATION CREDITORS: due withln ono yoar 2021 2020 Amounts owed to suppliers Accnjals and deferred income -63 -58 Taxes and national insuran 1,546 1.483 836 778 7. TRANSACTIONS wrrH RELATED PARTIES Other than as follo￿, the Association had no mater181 transactions wlth any Irustees or related parties for the year to 31 March 2021: Namo of rBlatsd party l Relationthip Tathey Town Council |Trust6es ar• memb8rs Grant Turbary ￿1Qtrrffjnt Charity Trustees are members | Grant 8asingstoke & Deane Borough Coundl Tnsstees are members Grant Amotments forthe Labouring Poor Truslee$ a￿ members Grant Th1$ year 12,200 11,000 4,700 2,000 10.650 The Centre Manager is also a mernber of Tadley TO￿ Council Ixrt all r818vant Interests are disdosed 8t both organisations. The grants from BDBC prlmarlly relate lo COVID rellef funds allocated by Govemment and are non re￿rring. Trustees annual report for the period April 2019 - April 2021 Aims and objective's The Tadley & District Community Association (also known as TDCA) was created in 1957 with th8 purpose of improving the lives of the residents of TADLEY and the surrounding districts of Baughurst, the Pamber's, Aldermaston and Silchester. The Association aims to bring together local authorities, local residents and voluntary groups with the purpose of improving educational and recreational facilities for those Ilvlng in the district. Most of those activities centre around the hiring of the communty centre (rhe Link) and the youth centre (rhe Point) and includes a range of activities promoted by the community association and by third-parties in the form of h￿ingS, which include toddler groups, aclivities for young people. communty cinema, coffee morning, Silver Surfer IT training by the Community Association, other groups such as the University of the Third Age hiring of the facilities to provide opportunities for retired residents. Age concerns Chiropody Clinic, Blood Donor service, Baby Clinic and Youth Offending Service, Cardio Rehab, There are also a number of independent fitness instructors providing Yoga, Pilates and Keep Fit classes. We have an Under 5's pre-school, a Home Schooling group and during the week the Association runs evening activities for the youth of the area. The Association carries out a wide range of activities in pursuance of its charttable aims. The trustees consider these activities as summarised in this document, provides benefit both of those who use our centre and to the wider community of Tadley and district. Volunteers are an important resource that allow us to deliver a first class service in the running of both The Link and The Point. Without whom, to employ the equivalent number of individuals would be a financial burden on the charity. All our volunteers give their time freely - staff on our payroll also give additional hours as volunteers Achievements and performance The Two buildings are avallable to hire to the general public to run their own activities or events. The Association also run activities and events in these buildings. The Association runs a year round programme of 'not for profft, Coach Trips to places of interest and W8St End Shows. A comprehensive program of events takes place typically from 9 am until 10 pm Monday through to Friday. TDCA also run a communty cinema on the first Saturday of each month as part of its fundraising objectives. Along with Hall Hire Birthday Paty packages which include the use of the Associations inflatable equipment. Along with all the above The Association produces a quarterty A5 booklet promoting its activities to local residents which is hand delivered by volunteers through 5000 letterboxes. TDCA also uses social media plafforms such as Facebook, Twitter and Instagram. along wlth its own dedicated website to communicate with local residents. Financial review Reserves policy: the Trustees have reviewed the rewves of the charity, their policy is to hold enough funds to meet four rnonths operating costs of the Association. Principal funding Sources The charities main source of income is through hall hire. During the previous financial year the total was a figure of £83,575. up by £3145 on 2018/19. However due to Covid-19 we have seen this Income figure slump to £18,860 over the past twelve months. At the end of our financial year in 2020 we had generated a surplus of £26.765. At this point the impact of Covid-19 was yet to reflect on our trading position. With the numerous Lockdowns to follow both buildings were effectively mothballed with only the pre-school and blood donors being regular users of the hall for the past twelve months. However, despite the Trustees immediate concern on how we would get through this period, it proved that Government intervention would ensure we were eltgible for grants to see us through this period of uncertainty. Our expenditure during this period was down by half when compared to 2019/20 {£45,033). Govemance costs went up slightly for the same period by £5804 to £74,558. The Treasurer reports a deficit for the year 2020121 of £12,601 but highlights the importance of the Covid-19 grants - notwithstanding though this years deficit our unrestricted reseNes in March 2021 were £119,767 an increase of £46,222 over the previous year. The trustees curently have no Goncerns about the charity being able to continue as a going concern. Structure governance and management TDCA is constituted as an association with a governing document first registered with the Charity commission in December 1963, with a Constitution adopted 29th of April 1959 as amended 25th of March 1993 and the 1 st of July 2008. The Trustees are sin ar& AGM to chan thls to a hantable Inc anisation A consultation was conduc with members eartier this ar and with their bein ons raised w are seekin on to d. The statements below reflect the cuffent Organisational structure The Associations Trustees are responsible for the general control and management of the charty. Trustees give their time freely and receive no remuneration or other financial benefits. Day-to-day tasks of running the charity are delegated to an Association Manager who reports directly to the Association Chair. The Association is supported by a small team of part-time staff and volunteers. Trustees meet together as a body every six to eight weeks and are responsible for decisions taken in relation to running of the The Link and The Point centres and the activities provided by the charity. Recruitsnent and appointment of trustees Trustees are typically recruited at the annual AGM and can be either members of the Association or representatives of user groups of the Associations. Both Tadley Town Council and Basingstoke and Deane Borough Council make one appointment each Holding Trustees (Individuals holding the lease): Warwick Lovegrove and David leeks Charity Name . Tadley & District Communty Association Other name th8 Charity uses: TDCA / The Link / The Point Registered Charty Number. 301736 Charty's Principal Address: The Link, Newchurch Rd, Tadleyi RG26 4NH TRUSTEES Trustee Name Office Entit18ment to Appointment Chair Member Vice Chair (Retired 2020) Tadley Town Council Treasurer Member Adrian Noad John Moss Tony Flahive Rosemary Bond Maryorie Wilson Nigel Quelch Chris Reeder Member Member Member Tadley Community Church (User Group) Guided Walks (User Group) Age Concern (User Group) Member Pam Terry Linda Mead Clive Radley Jenry Vaux Vl¢&Chalr 21120 Basingstoke & Deane Borough Council On behalf of the Trustee and members I'd like to express my sincere thanks to Tony Flahive who is stepping down as Treasurer this year (but remaining a Trustee). Tony agreed to stay on another year to help guid8 US through the Pandemlc. Also thanks to our Borough Council Representative Jenny Vaux who was a real hands on Trustee during her tenure and played an instrumental role in assisting us through pandemic. Chairmanls ReporL It once again gives me great pleasure to report another successful year for Tadley and District Communty Association up to March 2020. Despite the challenges thrown at us during the remainder of 2020 and the start of 2021, due to the diligence of our AssoGiation Manager in ensuring grants were obtained to support our Charty it is with some relief to say that we have come through the Covid-19 pandemic somewhat unscathed. Onc8 again our success is due to the marvellous work carried out by our Association Manager Mandy Atkinson and her team of staff and voluntsers, without whom, what is achieved each year cannot be done. In particular we have seen the true value of our Community Association coming to the aid of our local residents in the greatest moment of need during the past year. When I took on this role nearly twenty years ago, my mission was to move the centre away from being just a facility with rooms to hi￿. I have always envisaged that the building was the centrepiece in delivering activities and seNices to the widest range of local residents. Therefore the role played by TDCA in the Tadley Hub ensuring food and medicines reached the most vulnerable was something as an organisation we can take pride in. Over 1000 people have been helped with shopping, befriending, prescription collection and delivery or taken to a vaccination centre. The hub has now morphed into the Tadley Wellbeing Forum in conjunction with Rev Richard Harlow - St Pauls Church. We continue to dellver food to those in need in the area and will be morphing our food delivery wvice into into a Community Food Pantry - a bit like a food bank but not so pr8SCriPtive In who may use it. During the past year we have been successful in obtaining Covld-19 related grants. A combination of this income offset by reduced overtieads has meant we have grown our reserves ensuring we can weather the storm over the coming months when with decreased hall hire. We can also carry on our work and continue to make improvements both The Link and The Point. Some of this money will be used to upgrade the chairs and tables in the main hall. During 2020 we were able to secure fundlng once again from Tadley Town Council and the Greenham Trust to employ a 0-19 Family Worker. Catherlne joined us late last summer, but due to Lockdowns she spent her formative months worffing from home. Not the greatest of starts but I'm pleased to say she can now be found a lot more on site and is proving to be a welcome addition to the team. In my last report back in 2019 1 expressed my disappointment that we are still unable to advise when Basingstoke and Deane Borough Council will commence work on replacing the conservatory s at the front and rear of the centre, along with the investment to cure the leaks in the roof once and for all. Well. you may have now seen that those rooms have now been replacedl I would like to take this opportunity to express my thanks to the corrtractors Dorelbury Ltd who kindly donated the use of there pick up truck and rnade three runs to collect paving slabs that were donated to TDCA and will be used to improve the fire escape route to the side and r&qr of The Point. The roots of the main halls remain an item to be resolved but I'm confident we will see a conclusion to this later this year. The roof works will include replacement extractor fans, the floors being sanded, rtrsealed and repainted badminton lines. We are also due for an upgrade to the entrance foyer and plans are in hand by BDBC to give the lobby and foyer a make over which I believe will make a visit to the centre more enticing. It will also include a facelfft to the flooring In the corridors. 'Iiiil Going forward we will be looking to make continued improvements to the Centre. We currently have on our wish list, the addrtion of a retractable screen to the roof of Hall A and replacement of the one in Hall B. Improving the issue of reverberation in Hall A to match the sound insulation already added to Hall B and to tackle the same problem in The Point (anybody that has spent anytime in there with screaming youngsters will know why!). Along with an upgrade to the connectivity in both The Link and The Point buildings for the WIFI. During this coming year I will be asking the Trustees to consider the renaming of Halls and Rooms something we'll consult the members about and seek suggestions rf it proves there is a viillingness to go down this roLrte. My thanks to Tony Flahlve who after a conslderable number of years is stepping down this year as Treasurer. Tony had expressed a wish to step down from this role two years ago but was willing to stay on and give us some stabilty during Lockdown. Tony is staying on as a Tnjstee. Thanks also to Chris Reeder, Clive Radley and Jenny Vaux who took on the daunting task of ensuring that the new constitution we wish to adopt in becoming a Charitable Incorporated Organisation would be frt for our purpose. Jenny is sadly stepping down this year as our Borough Council representative and I wish it to be know how much we'll miss her input and counsel. Finally my thanks go to each and everyone of our volunteers and members of staff, and in particular Lary who each year goes above and beyond, as every single on8 is valued and appreciated for what they do. I thank them for embracing the challenges faced during the past year and to be willing to put their own health at risk to help others. As I have said repeatedly before, without them this place would be nothing more than a pile a bricks - it is what makes this place what it is, and ensures as a communty we have a facillty and Association that we can take great pride in. Declarations The trustees declare that they have approved the trustees report above. Signed on behalf of the charty trustees signatu￿($) Full Name(s) Position Date 247 Z4. 26 THE TADLEY & DISTRICT COMMUNITY ASSOCIATION **Registered Association: 301736** _______________________________________________________________The Tadley Community Centre, Newchurch Road, Tadley, Hampshire, RG26 4HN ( 0118 981 4538 ## **TDCA AGM Treasurer’s Report** ## **July 2021** TDCA was first registered as a charity in 1963. Since then it has served the community well and continues to do so even through the current Covid emergency As a charity it is exempt under 505 (1) of ICTA (Income & Corporation Tax Act) 1988 The Independent Examiner (Eleanor Greene) has produced an examination of the accounts (an audit is not applicable) Eleanor confirms that proper accounting records were kept in accordance with section 130 of the Charities Act 2011 and that no matters of concern were evident **Accounts, Income:** Income from Hall Hire drastically reduced (due to Covid restrictions) [£18,860 - 2021, £83,575 - 2020], a difference of £45,032 Community Development (Coach tours etc) and Cinema income also reduced Grants to cover specific expenses down but offset by Covid grants (£59,180) Total Incoming Resources down (£167,430 – 2021, £246,559 – 2020) **Expenditure:** Costs of activities down more than half, (£39,392 – 2021, £84,424 – 2020), a difference of £45,033 Governance costs slightly up, (£74,558 – 2021, £68,742 – 2020) New costs: Covid community support costs (£12,298) Total Resources Expended down by just under £30k for the year (£180,030 – 2021, £219,794 – 2020) Expenditure for the year (£180,030) minus Income for the year (£167,430) leaves a deficit for the year of £12,601. Without the Covid grants this would have been much more! Notwithstanding the deficit for the year (£12,601) our current assets as of March 2021 were £119,767 compared with £73,546 in 2020, a total gain for the year of £46,222 Total grants for the year = £107,428 As of 21[st] July 2021, cash in the Bank is £143,334.09 net. Overall, despite the restrictions of Covid, TDCA is in a financially healthy condition as of now, but going forward we can expect a reduction in income from hall bookings, certainly in the short term I thank Mandy and her team for steering us through these difficult times and for providing valuable services to the community (e.g. Tadley Well Being Forum - particularly the food bank) throughout the pandemic ## **Tony Flahive** TDCA Treasurer 26[th] July 2021 TDCA AGM Treasurer's Report 2021 .docx Page **1** of **1** If you can see this you have very good eyesight! ## **Trustees annual report for the period April 2019 - April 2021** ## **Aims and objective’s** The Tadley & District Community Association (also known as TDCA) was created in 1957 with the purpose of improving the lives of the residents of TADLEY and the surrounding districts of Baughurst, the Pamber’s, Aldermaston and Silchester. The Association aims to bring together local authorities, local residents and voluntary groups with the purpose of improving educational and recreational facilities for those living in the district. Most of those activities centre around the hiring of the community centre (The Link) and the youth centre (The Point) and includes a range of activities promoted by the community association and by third-parties in the form of hirings, which include toddler groups, activities for young people, community cinema, coffee morning, Silver Surfer IT training by the Community Association, other groups such as the University of the Third Age hiring of the facilities to provide opportunities for retired residents. Age concerns Chiropody Clinic, Blood Donor service, Baby Clinic and Youth Offending Service, Cardio Rehab, There are also a number of independent fitness instructors providing Yoga, Pilates and Keep Fit classes. We have an Under 5’s pre-school, a Home Schooling group and during the week the Association runs evening activities for the youth of the area. The Association carries out a wide range of activities in pursuance of its charitable aims. The trustees consider these activities as summarised in this document, provides benefit both of those who use our centre and to the wider community of Tadley and district. Volunteers are an important resource that allow us to deliver a first class service in the running of both The Link and The Point. Without whom, to employ the equivalent number of individuals would be a financial burden on the charity. All our volunteers give their time freely - staff on our payroll also give additional hours as volunteers ## **Achievements and performance** The Two buildings are available to hire to the general public to run their own activities or events. The Association also run activities and events in these buildings. The Association runs a year round programme of ‘not for profit’ Coach Trips to places of interest and West End Shows. A comprehensive program of events takes place typically from 9 am until 10 pm Monday through to Friday. TDCA also run a community cinema on the first Saturday of each month as part of its fundraising objectives. Along with Hall Hire Birthday Party packages which include the use of the Associations inflatable equipment. Along with all the above The Association produces a quarterly A5 booklet promoting its activities to local residents which is hand delivered by volunteers through 5000 letterboxes. TDCA also uses social media platforms such as Facebook, Twitter and Instagram, along with its own dedicated website to communicate with local residents. ## **Financial review** Reserves policy: the Trustees have reviewed the reserves of the charity, their policy is to hold enough funds to meet four months operating costs of the Association. ## Principal funding Sources The charities main source of income is through hall hire. During the previous financial year the total was a figure of £83,575, up by £3145 on 2018/19. However due to Covid-19 we have seen this income figure slump to £18,860 over the past twelve months. At the end of our financial year in 2020 we had generated a surplus of £26,765. At this point the impact of Covid-19 was yet to reflect on our trading position. With the numerous Lockdowns to follow both buildings were effectively mothballed with only the pre-school and blood donors being regular users of the hall for the past twelve months. However, despite the Trustees immediate concern on how we would get through this period, it proved that Government intervention would ensure we were eligible for grants to see us through this period of uncertainty. Our expenditure during this period was down by half when compared to 2019/20 (£45,033). Governance costs went up slightly for the same period by £5804 to £74,558. The Treasurer reports a deficit for the year 2020/21 of £12,601 but highlights the importance of the Covid-19 grants - notwithstanding though this years deficit our unrestricted reserves in March 2021 were £119,767 an increase of £46,222 over the previous year. The trustees currently have no concerns about the charity being able to continue as a going concern. ## **Structure governance and management** TDCA is constituted as an association with a governing document first registered with the Charity commission in December 1963, with a Constitution adopted 29th of April 1959 as amended 25th of March 1993 and the 1st of July 2008. _The Trustees are proposing at this years AGM to change this to a Charitable Incorporated Organisation (CIO). A consultation was conducted with members earlier this year and with their being no objections raised we are seeking ratifcation to proceed. The statements below refect the current position:_ ## **Organisational structure** The Associations Trustees are responsible for the general control and management of the charity. Trustees give their time freely and receive no remuneration or other financial benefits. Day-to-day tasks of running the charity are delegated to an Association Manager who reports directly to the Association Chair. The Association is supported by a small team of part-time staff and volunteers. Trustees meet together as a body every six to eight weeks and are responsible for decisions taken in relation to running of the The Link and The Point centres and the activities provided by the charity. ## **Recruitment and appointment of trustees** Trustees are typically recruited at the annual AGM and can be either members of the Association or representatives of user groups of the Associations. Both Tadley Town Council and Basingstoke and Deane Borough Council make one appointment each - Holding Trustees (Individuals holding the lease): Warwick Lovegrove and David leeks - Charity Name : Tadley & District Community Association - Other name the Charity uses: TDCA / The Link / The Point - Registered Charity Number: 301736 - Charity’s Principal Address: The Link, Newchurch Rd, Tadley, RG26 4NH ## **TRUSTEES** |**TRUSTEES**||| |---|---|---| |Trustee Name|Ofce|Entitlement to
Appointment| |Adrian Noad|Chair|Member| |John Moss|Vice Chair (Retired 2020)|Tadley Town Council| |Tony Flahive|Treasurer|Member| |Rosemary Bond||Member| |---|---|---| |Marjorie Wilson||Member| |Nigel Quelch||Member| |Chris Reeder||Tadley Community
Church(User Group)| |Pam Terry||Guided Walks (User
Group)| |Linda Mead||Age Concern (User
Group)| |Clive Radley|Vice-Chair 2020|Member| |Jenny Vaux||Basingstoke & Deane
Borough Council| On behalf of the Trustee and members I’d like to express my sincere thanks to Tony Flahive who is stepping down as Treasurer this year (but remaining a Trustee). Tony agreed to stay on another year to help guide us through the Pandemic. Also thanks to our Borough Council Representative Jenny Vaux who was a real hands on Trustee during her tenure and played an instrumental role in assisting us through pandemic. ## **Chairman’s Report.** It once again gives me great pleasure to report another successful year for Tadley and District Community Association up to March 2020. Despite the challenges thrown at us during the remainder of 2020 and the start of 2021, due to the diligence of our Association Manager in ensuring grants were obtained to support our Charity it is with some relief to say that we have come through the Covid-19 pandemic somewhat unscathed. Once again our success is due to the marvellous work carried out by our Association Manager Mandy Atkinson and her team of staff and volunteers, without whom, what is achieved each year cannot be done. In particular we have seen the true value of our Community Association coming to the aid of our local residents in the greatest moment of need during the past year. When I took on this role nearly twenty years ago, my mission was to move the centre away from being just a facility with rooms to hire. I have always envisaged that the building was the centrepiece in delivering activities and services to the widest range of local residents. Therefore the role played by TDCA in the Tadley Hub ensuring food and medicines reached the most vulnerable was something as an organisation we can take pride in. Over 1000 people have been helped with shopping, befriending, prescription collection and delivery or taken to a vaccination centre. The hub has now morphed into the Tadley Wellbeing Forum in conjunction with Rev Richard Harlow - St Pauls Church. We continue to deliver food to those in need in the area and will be morphing our food delivery service into into a Community Food Pantry - a bit like a food bank but not so prescriptive in who may use it. During the past year we have been successful in obtaining Covid-19 related grants. A combination of this income offset by reduced overheads has meant we have grown our reserves ensuring we can weather the storm over the coming months when with decreased hall hire. We can also carry on our work and continue to make improvements both The Link and The Point. Some of this money will be used to upgrade the chairs and tables in the main hall. During 2020 we were able to secure funding once again from Tadley Town Council and the Greenham Trust to employ a 0-19 Family Worker. Catherine joined us late last summer, but due to Lockdowns she spent her formative months working from home. Not the greatest of starts but I’m pleased to say she can now be found a lot more on site and is proving to be a welcome addition to the team. In my last report back in 2019 I expressed my disappointment that we are still unable to advise when Basingstoke and Deane Borough Council will commence work on replacing the conservatory’s at the front and rear of the centre, along with the investment to cure the leaks in the roof once and for all. Well, you may have now seen that those rooms have now been replaced! I would like to take this opportunity to express my thanks to the contractors Dorelbury Ltd who kindly donated the use of there pick up truck and made three runs to collect paving slabs that were donated to TDCA and will be used to improve the fire escape route to the side and rear of The Point. The roofs of the main halls remain an item to be resolved but I’m confident we will see a conclusion to this later this year. The roof works will include replacement extractor fans, the floors being sanded, re-sealed and repainted badminton lines. We are also due for an upgrade to the entrance foyer and plans are in hand by BDBC to give the lobby and foyer a make over which I believe will make a visit to the centre more enticing. It will also include a facelift to the flooring in the corridors. Going forward we will be looking to make continued improvements to the Centre. We currently have on our wish list, the addition of a retractable screen to the roof of Hall A, and replacement of the one in Hall B. Improving the issue of reverberation in Hall A to match the sound insulation already added to Hall B and to tackle the same problem in The Point (anybody that has spent anytime in there with screaming youngsters will know why!). Along with an upgrade to the connectivity in both The Link and The Point buildings for the WIFI. During this coming year I will be asking the Trustees to consider the renaming of Halls and Rooms something we’ll consult the members about and seek suggestions if it proves there is a willingness to go down this route. My thanks to Tony Flahive who after a considerable number of years is stepping down this year as Treasurer. Tony had expressed a wish to step down from this role two years ago but was willing to stay on and give us some stability during Lockdown. Tony is staying on as a Trustee. Thanks also to Chris Reeder, Clive Radley and Jenny Vaux who took on the daunting task of ensuring that the new constitution we wish to adopt in becoming a Charitable Incorporated Organisation would be fit for our purpose. Jenny is sadly stepping down this year as our Borough Council representative and I wish it to be know how much we’ll miss her input and counsel. Finally my thanks go to each and everyone of our volunteers and members of staff, every single one is valued and appreciated for what they do. I thank them for embracing the challenges faced during the past year and to be willing to put their own health at risk to help others. As I have said repeatedly before, without them this place would be nothing more than a pile a bricks - it is what makes this place what it is, and ensures as a community we have a facility and Association that we can take great pride in. ## **Declarations** The trustees declare that they have approved the trustees report above. Signed on behalf of the charity trustees Signature(s) Full Name(s) Position Date