**The Aldershot Institute Registered Charity 301720 Station Road, Aldershot, Hampshire GU11 1BA** 

# **ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDING 28TH FEBRUARY 2023** 

Anrpt 28th Feb 2023 

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**The Aldershot Institute Registered Charity 301720 Station Road, Aldershot, Hampshire GU11 1BA** 

**REPORT OF THE TRUSTEES OF THE ALDERSHOT INSTITUTE FOR THE YEAR ENDING 28TH FEBRUARY 2023** 

## **Background** 

The Aldershot Institute is a charity registered in September 1962 and owns the three story building on the corner of Victoria/Station Road.  The building dates from the late 1880’s. 

The ground floor has been let commercially for many years as three shop units, the leases for which provide the major funds to maintain the building. With no car parking facilities at hand and no lift to the public rooms on the first and second floors, there was no interest in using the premises for social activities as originally envisaged.  After many years of little use, the Hampshire Youth Bureau was housed on the second floor until its closure in 2010.  It was confirmed that this letting came within the terms of the Charitable Status and the upper floor space has been leased to other similar organisations since that time. A lift was installed in 2012/13 to allow full access to all floors. 

## **Current Position** 

The premises have been let for the past year as follows: - 

Ground Floor Shops: 102 Victoria Road – Belvoir Lettings Agency 104 Victoria Road – Nepalese Travel Agency 106 Victoria Road – Nepalese Clothing Retailer 

The shops at 102, 104 and 106 are let on commercial leases. The leases on 102 and 104 were renewed in 2019 and a new lease for 106 was agreed during 2020.  The lease on 102 was reassigned to another Belvoir franchisee in early 2021. 

First and Second Floors: 

The Vine Charity, who took up occupation in October 2012, have continued to occupy the upper floors and to expand their services to the local community. The lease was renewed from October 2022 for five years. Renewal terms for the renewal have been agreed with service charges now paid by The Vine as with the other leases. 

## **Current Year Activities** 

Wendage Pollution Control have continued to maintain and monitor the cellar automatic water extraction system. The system has required some repairs during the year. Access to the cellar remains available only from the rear of the building. 

Anrpt 28th Feb 2023 

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**The Aldershot Institute Registered Charity 301720 Station Road, Aldershot, Hampshire GU11 1BA** 


The high street activities of our tenants appear to have returned to normal following the lifting of all restrictions. 

Income received from the lettings continues to be retained to maintain and gradually improve the building.  Building expenditure during the year was on repairs and maintenance providing a surplus of £22,996 for the current year. In the longer term, with full occupation of the building, the reserves are forecast to increase by £15/20,000 per year. 

A substantial reserve (£243,479) remains accumulated at the year-end as a safeguard against any excessive costs, which may arise with such an old building and with a long-term aim to restore the building as near as possible to its original condition.  This reserve has been lodged mainly with CCLA to improve return while maintaining security.  An alternative account needs to be arranged as funds in our main banker now exceed the £85,000 FSCS banking guarantee. The Trustees have discussed the level of these reserves and agreed that it would be prudent to retain one year’s normal expenses (£50,000) as a minimum.  Funds more than the minimum may be committed to further building improvements, although there are no specific plans at this time. 

## **Future Plans** 

Howard Emberson has retired and transferred his business to Nick Henson trading as Vospers, Friend & Falcke who now act as our managing agent. 

The long-term decline in the high street could eventually cause the income received by the Institute from its three high street shops to be reduced. A vacated shop becomes a liability after three months due to the loss of income and the additional requirement to pay the business rates on empty properties. 

All capital plans remain subject to the availability of funds and the need to maintain a reserve for unforeseen expenses. 

## **Trustees** 

Lesley Buckland Chairman Richard G Hickman Treasurer Gareth Palmer Secretary Keith Bean Sue Hathaway Rachel Winkworth 

Board of Trustees April 2023 

Anrpt 28th Feb 2023 

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**The Aldershot Institute Registered Charity 301720 Station Road, Aldershot, Hampshire GU11 1BA** 


## **The Institute Today** 






## **Yesteryear** 


Anrpt 28th Feb 2023 

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## **The Aldershot Institute Registered Charity 301720 Station Road, Aldershot, Hampshire GU11 1BA** 


Anrpt 28th Feb 2023 

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# **The Aldershot Institute** 

**Registered Charity 301720 Station Road, Aldershot, Hampshire GU11 1BA** 

**ACCOUNTS FOR THE YEAR TO** 

**28TH FEBRUARY 2023** 

Page 1 of 8 

AI Acc 28 Feb 2023 



## **Income and Expenditure Account** 

for the Year ended 28 February 2023 

## **INCOME** 

||||**2023**||**2022**|
|---|---|---|---|---|---|
|Shop Rents||||||
|102 Victoria Road||12,500||12,500||
|104 Victoria Road||8,838||8,750||
|106 Victoria Road||9,500|30,838|11,875|33,125|
|Other Rents||||||
|The Vine||10,000|10,000|10,000|10,000|
|Other Income||||||
|Bank Interest|||1,262||24|
|Reimbursements||||||
||Total Income||**42,100**||**43,149**|
|**EXPENSES**||||||
||||**2023**||**2022**|
|Building improvements|||||3,780|
|Building Insurance|||3,838||3,190|
|Property Taxes||||||
|Professional Fees||||||
|Architects/Planning||||||
|Estate Agent||5,500||5,775||
|Legal/Consulting||4,342||||
|Other Fees|||9,842||5,775|
|Water||||||
|Gas||||||
|Electricity||||||
|Waste Disposal||||||
|Repairs & Maintenance|||5,424||3,619|
|Office Costs||||||
|Donations|||||2,858|
|Trustee Expenses||||||
||Total Expense||**19,104**||**15,603**|
|**NET INCOME**|||**22,996**||**27,546**|



Page 2 of 8 

AI Acc 28 Feb 2023 



## **Balance Sheet** as at 28 February 2023 

||As at 28 Feb|As at 28 Feb|
|---|---|---|
||2023|2022|
|CURRENT ASSETS|||
|Balance at Bank|||
|Interest Account|75,569|45,551|
|Current Account|84,258|92,524|
|COIF Deposit Account|83,867|82,623|
||243,694|220,698|
|LESS CURRENT LIABILITIES|||
|Account Inspection|(215)|(215)|
|NET CURRENT ASSETS|**243,479**|**220,483**|
|Represented by|||
|RESIDUE ACCOUNT|||
|Reserves brought forward|220,483|192,937|
|Excess Income (Expenditure)|22,996|27,546|
||**243,479**|**220,483**|




Treasurer/Trustee The Aldershot Institute May 2023 

Page 3 of 8 

AI Acc 28 Feb 2023 



## **Notes to the Account for the year to 28 February 2023** 

## 1 Accounting Policies 

## Basis of Preparation 

The financial statements have been prepared under the historical cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice “Accounting for Charities”. 

## Income 

Income received is recognised on receipt. 

Expenses 

Expenses are recognised on receipt of a bill or invoice for supplies 

## 2 Controlling Party 

The ultimate controlling party of the Charity are the Trustees 

- 3 There is an estimated liability of £215 to pay for the account inspection. 

- 4 The Charities Bankers are:- 

Barclays plc, Aldershot Branch   - Current and Interest Accounts CCLA, London EC4   - COIF Charities Deposit Account 

4 The Balance Sheet has not been adjusted to include the following fixed assets, which are noted at the June 2014 estimated reinstatement cost prepared by Vospers Chartered Surveyors: 

Building (Freehold) £2,245,000 Loss of Rent 24 months 

5 The Building Insurance was paid and recovered directly from clients by our Agent, except for The Vine which is paid by The Institute. 

## 6 Movement on Reserves 

Reserves of £220,483 were bought forward at 1 March 2022 and a surplus of £22,996 was achieved in the year ending 28 February 2023.  Reserves of £243,479 are carried forward at 1 March 2023. 

- 7 The £159,827 held in Barclays Accounts exceeds the £85,000 FSCS banking guarantee requiring the opening of an alternative account. 

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AI Acc 28 Feb 2023 



## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE ALDERSHOT INSTITUTE** 

I report on the accounts of the Charity for the year ended 28 February 2023 which are set out on the preceding pages. 

## **Respective responsibilities of trustees and examiner** 

As the charity's trustees, you are responsible for the preparation of the accounts. You consider that the audit requirements of Section 144 of the Charities Act 2011 does not apply. 

It is my responsibility to state, on the basis of procedures specified by the General Directions given by the Charity Commissioners under Section 145(5)(b) of the Act, whether particular matters have come to my attention. 

## **Basis of Independent Examiner's Report** 

My examination was carried out in accordance with general directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts prepared with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures adopted do not provide all the evidence that would be required in an Audit and consequently I do not express an opinion in the view given by the accounts. 

## **Independent Examiner's Statement** 

In connection with my examination, no matter has come to my attention: 

i) which gives me reasonable cause to believe that in any material respects the requirements 

- to keep accounting records in accordance with Section 130 of the Act 

- to prepare annual accounts which accord with the accounting 

records and do comply with the accounting requirements of 

the Act have not been met, or 

ii) to which, in my opinion, attention should be drawn in order to enable a proper 

understanding of the accounts to be reached. 


E McLoughlin FCCA ATT 13 Beta Road Farnborough Hampshire GU14 8PG 

Date: 4 October 2023 

Page 5 of 8 

AI Acc 28 Feb 2023 



Income 2022123
Interest
ces
Sh
5 Year Income Sources
50,000
45,000
40,000
35,000
30,000
25,000
Reimbursements
Interest
20,000
Offices
15,000
10,000
5,000
Shops
2019
2020
2021
2022
2023
Al Aec 28 Fcb 2023
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Expenditure 2022123
Repair
Mainten
ofessional Fees
Building Insuran
5 Year Expense Summary
35,000
30,000
Other costs
25,000
Cleaning
20,000
Utilities
15,000
Professional Fees
10,000
Building Insurance
5,000
Repairs &
Maintenance
2019
2020
2021
2022
2023
Year
Al Aec 28 Fcb 2023
Page7of8

5 Year IncomelExpense Summary
50,000
45,000
40,000
35,000
30,000
25,000
Income
20,000
15,000
10,000
5,000
2019
2020
2021
2022
2023
Year
Reserve Forecast
300,000
250,000
200,000
150,000
Year Start
kiiillJ~-
Year End
100,000
50,000
2018 2019 2020 2021 2022 2023
Al Aec 28 Fcb 2023
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