**The Aldershot Institute Registered Charity 301720 Station Road, Aldershot, Hampshire GU11 1BA** 

# **ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDING 28TH FEBRUARY 2021** 

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Anrpt 28th Feb 2021 




**The Aldershot Institute Registered Charity 301720 Station Road, Aldershot, Hampshire GU11 1BA** 

**REPORT OF THE TRUSTEES OF THE ALDERSHOT INSTITUTE FOR THE YEAR ENDING 28TH FEBRUARY 2021** 

## **Background** 

The Aldershot Institute is a charity registered in September 1962 and owns the three story building on the corner of Victoria/Station Road.  The building dates from the late 1880’s. 

The ground floor has been let commercially for many years as three shop units, the leases for which provide the major funds to maintain the building. With no car parking facilities at hand and no lift to the public rooms on the first and second floors, there was no interest in using the premises for social activities as originally envisaged.  After many years of little use, the Hampshire Youth Bureau was housed on the second floor until its closure in 2010.  It was confirmed that this letting came within the terms of the Charitable Status and the upper floor space has been leased to other similar organisations since that time. A lift was installed in 2012/13 to allow full access to all floors. 

## **Current Position** 

The premises have been let for the past year as follows: - 

Ground Floor Shops: 102 Victoria Road – Belvoir Lettings Agency 104 Victoria Road – Nepalese Travel Agency 106 Victoria Road – Nepalese Clothing Retailer 

The shops at 102, 104 and 106 are let on commercial leases. The leases on 102 and 104 were renewed in 2019 and a new lease for 106 was agreed during 2020.  The lease on 102 was reassigned to another Belvoir franchisee in early 2021. 

First and Second Floors: 

The Vine Charity, who took up occupation in October 2012, have continued to occupy the upper floors and to expand their services to the local community. The lease was renewed from October 2017 for five years. 

## **Current Year Activities** 

Wendage Pollution Control have continued to maintain and monitor the cellar automatic water extraction system. The system appears to remain satisfactory. Access to the cellar remains available from the rear of the building, with the old entrance door replaced during the year. 

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Anrpt 28th Feb 2021 



**The Aldershot Institute Registered Charity 301720 Station Road, Aldershot, Hampshire GU11 1BA** 


The reduction in high street activities caused by the measures to control the spread of the Corona Virus pandemic has caused considerable uncertainties in 2020 and is continuing into 2021.  A rent holiday was offered to our tenants at the start of lockdown, but was only taken up by shop 106 for one month.  Repayment is due shortly unless an extension is requested. 

Income received from the lettings continues to be retained to maintain and gradually improve the building.  Building expenditure during the year was only on repairs and maintenance, resulting in a surplus of £18,112 for the current year. In the longer term, with full occupation of the building, the reserves are forecast to increase by £10/15,000 per year. 

A substantial reserve (£192,936) remains accumulated at the year-end as a safeguard against any excessive costs, which may arise with such an old building and with a long-term aim to restore the building as near as possible to its original condition.  This reserve has been lodged mainly with CCLA to improve return while maintaining security.  An alternative account needs to be arranged as funds in our main banker now exceed the £85,000 FSCS banking guarantee. The Trustees have discussed the level of these reserves and agreed that it would be prudent to retain one year’s normal expenses (£50,000) as a minimum.  Funds more than the minimum may be committed to further building improvements, although there are no specific plans at this time. 

## **Future Plans** 

Howard Emberson of Emberson & Co Ltd continues to act as our managing agent. 

The Corona Virus pandemic is expected to continue uncertainties in 2021, although the immediate effects on the Institute are limited.  The longer-term decline in the high street could eventually cause the income received by the Institute from its three high street shops to be reduced. A vacated shop becomes a liability after three months due to the loss of income and the additional requirement to pay the business rates on empty properties. 

All capital plans remain subject to the availability of funds and the need to maintain a reserve for unforeseen expenses. 

## **Trustees** 

Lesley Buckland Chairman Richard G Hickman Treasurer Gareth Palmer Secretary Rosemary Posse Retired Keith Bean from 1[st] March 2021 Sue Hathaway Rachel Winkworth from 1[st] March 2021 

Board of Trustees April 2021 

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Anrpt 28th Feb 2021 



**The Aldershot Institute Registered Charity 301720 Station Road, Aldershot, Hampshire GU11 1BA** 


## **The Institute Today** 











## **Yesteryear** 



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Anrpt 28th Feb 2021 




## **The Aldershot Institute** 

**Registered Charity 301720 Station Road, Aldershot, Hampshire GU11 1BA** 


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Anrpt 28th Feb 2021 




# **The Aldershot Institute** 

**Registered Charity 301720 Station Road, Aldershot, Hampshire GU11 1BA** 

**ACCOUNTS FOR THE YEAR TO** 

**28TH FEBRUARY 2021** 

Page 1 of 8 

AI Acc 28 Feb 2021 



## **Income and Expenditure Account** 

for the Year ended 28 February 2021 

## **INCOME** 

||||**2021**||**2020**|
|---|---|---|---|---|---|
|Shop Rents||||||
|102 Victoria Road||12,500||12,125||
|104 Victoria Road||8,750||8,512||
|106 Victoria Road||6,751|28,001|8,000|28,637|
|Other Rents||||||
|The Vine||9,250|9,250|8,250|8,250|
|Other Income||||||
|Bank Interest|||171||595|
|Reimbursements|||||1,299|
||Total Income||**37,422**||**38,781**|
|**EXPENSES**||||||
||||**2021**||**2020**|
|Building improvements|||||14,286|
|Building Insurance|||2,765||2,471|
|Property Taxes||||||
|Professional Fees||||||
|Architects/Planning||||||
|Estate Agent||6,210||6624||
|Legal/Consulting||1,500||4,473||
|Account Inspection||215|7,925|215|11,312|
|Water||||||
|Gas||||||
|Electricity||||||
|Waste Disposal||||||
|Repairs & Maintenance|||3,619||3,629|
|Office Costs||||||
|Donations|||5,000|||
|Trustee Expenses||||||
||Total Expense||**19,309**||**31,698**|
|**NET INCOME**|||**18,113**||**7,083**|



Page 2 of 8 

AI Acc 28 Feb 2021 



## **Balance Sheet** as at 28 February 2021 

||As at 28 Feb|As at 29 Feb|
|---|---|---|
||2021|2020|
|CURRENT ASSETS|||
|Balance at Bank|||
|Interest Account|45,546|45,510|
|Current Account|65,002|47,060|
|COIF Deposit Account|82,604|82,469|
||193,152|175,039|
|LESS CURRENT LIABILITIES|||
|Account Inspection|(215)|(215)|
|NET SURPLUS (DEFICIT)|**192,937**|**174,824**|
|Represented by|||
|RESIDUE ACCOUNT|||
|Surplus (Deficit) brought forward|174,824|167,741|
|Excess Income (Expenditure)|18,113|7,083|
||**192,937**|**174,824**|




Richard G Hickman Treasurer/Trustee The Aldershot Institute April 2021 

Page 3 of 8 

AI Acc 28 Feb 2021 



## **Notes to the Account for the year to 28 February 2021** 

## 1 Accounting Policies 

## Basis of Preparation 

The financial statements have been prepared under the historical cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice “Accounting for Charities”. 

## Income 

Income received is recognised on receipt. 

Expenses 

Expenses are recognised on receipt of a bill or invoice for supplies 

## 2 Controlling Party 

The ultimate controlling party of the Charity are the Trustees 

- 3 There is an estimated liability of £215 to pay for the account inspection. 

- 4 The Charities Bankers are:- 

Barclays plc, Aldershot Branch   - Current and Interest Accounts CCLA, London EC4   - COIF Charities Deposit Account 

4 The Balance Sheet has not been adjusted to include the following fixed assets, which are noted at the June 2014 estimated reinstatement cost prepared by Vospers Chartered Surveyors: 

Building (Freehold) £2,245,000 Loss of Rent 24 months 

5 The Building Insurance was paid and recovered directly from clients by our Agent, except for The Vine which is paid by The Institute. 

## 6 Movement on Reserves 

Reserves of £174,824 were bought forward at 1 March 2020 and a surplus of £18,113 was achieved in the year ending 28 February 2021.  Reserves of £192,937 are carried forward at 1 March 2021. 

- 7 The £110,547 held in Barclays Accounts exceeds the £85,000 FSCS banking guarantee requiring the opening of an alternative account. 

Page 4 of 8 

AI Acc 28 Feb 2021 



IP4DkPKIDENT EK4I11NER'S Rk
THE TRI'STEE
HE ALDERSH
STITL TE
I T¢POrt on th¢ a¢coullts of the ch￿"ty f¢x the year ettded 28 F¢bnwy 2021 wlLiI& are 5¢t on the
pr¢ceding
Rupt¢tivt respo￿lbIllIl￿ of tru5tttS and tXAthiHEr
As thtt ¢harity5 tru51e¢4 you are ￿5￿AL$lbk for th¢ preparau.on of thearaxuts. Ytyj ¢(￿51d￿ thatth¢
audii Tequirements of Sectioll 144 of th¢ Charities Aci 2011 dLKS apply.
It is my r¢sponssbiliiy 10 siaEe. on the b15￿ of pro¢eduTes specifi¢d by th¢ CKnera] Di￿￿tiOnS by the
Chanry C(wissioners under Se¢iLO]J 14515Kbi ofthe A¢ *thether parti(￿aT mall¢rs have corne to my
a¢teniion.
BASIS of Indtptndtnt E5awineV$ Rtpfrrt
My ¢xatnuJation was caryi¢d oui in a¢¢ordaDce wtth ga)CTa] directi(xts KiveD by th¢ Charity
Cojnmissioners. AJJ examu]alion includes a revLew of the a￿OUn￿n8 records kept by rh¢ chality ￿ a
Cotnparison of the accourtts prepaTed with th¢s¢ T¢cords. It also in¢ludcs ronsideratioll of Hnyunusvai
items or di8¢losur¢s in th¢ accounts. and seekLDg from vou ￿ m]ste¢5 con¢¢rning ally
such mat*rs Thc pr(Kedure5 adoptrd do noi ptDTride all th¢ ¢vid¢nc¢ thal would be r4yir¢d in
Audii and con5cquenily I do exptess aniyinion in the View 8iv¢D by the accLNm
Independtttt ExamiD¢f's S¢•tem¢Bt
which 8iv¢s me yeaslwbie caus¢ to beli￿ that iti w Materi￿ resp￿ts th¢ reqll1rt￿ts
. 10 keep accoutLtitLB r¢wrd5 in I¢￿rd￿ with secll￿ 130 orth¢ A
. to pr¢paT¢ annu￿ accounts *tiich ac¢4Nd with the acc￿￿ rEcord5 aDd do comply tl*
a¢countin8 Tequir¢m¢nts of the Acj
to w4Jtth. tn my opinion. attenti(o) swd k dr•wi ¥ pr¢)PEr w￿r￿dID80f the
accounts io be teached.
E Mclnughitn FCCA A
13 B¢ts Road
Famborough
Hampshire
GU148PG
Date." 4 0th 2021
Al Aec 28 Feb 2021
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Income 2020121
Interest
Offices
5 Year Income Sources
45,000
40,000
35,000
30,000
Reirrt)ursements
25,000
I nterest
20,000
IiiH-_
Offices
15,000
Shops
10,000
5,000
2017
2018
2019
2020
2021
Al Aec 28 Feb 2021
Page6of8

Expenditure 2020121
RppAi
MAintp.nAri¢
other costs
Prntpqsinn21 Fpp
5 Year Expense Summary
45,000
40,000
other costs
35,000
30,000
Cleaning
utilities
25.000
Prolessional Fees
20,000
Building Insurance
15,000
Repaiis &
Maintenan
Building
irrprovements
10,000
5,000
2017
2018
2019
2020
2021
Year
Al Aec 28 Feb 2021
Page7of8

5 Year IncomelExpense Summary
45,000
40,000
35,000
30,000
25,000
Income
20,000
Expense
15,000
10,000
5,000
2017
2018
2019
2020
2021
Year
Reserve Forecast
200,000
150.000
-kiiill
100,000
,Tlll
I I I I I
I I I I I
Year Start
Year End
50,000
2017 2018 2019 2020 2021
Budget
Al Aec 28 Feb 2021
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